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Kansas Records Retention Schedules

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Agency Code: 083-005 (Kansas Bureau of Investigation. ISD Division)

Page 1 of 1 showing 14 records of 14 total, starting on record 1



Agency Number: 083-005
Kansas Bureau of Investigation
ISD Division

SERIES ID 0029-083 
TITLE Missing Children Information Clearinghouse Files 
DESCRIPTION Central clearinghouse established by KSA 75-712d to receive and disseminate National Crime Information Center (NCIC) information relating to missing children and maintained to locate those missing children. 
RETENTION See Comments 
COMMENTS Retain information until child is located, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-10-14 
K.A.R. NUMBER 53-2-140 

SERIES ID 0030-083 
TITLE Missing Persons Information System Files 
DESCRIPTION Central repository established by KSA 75-712b to receive and disseminate information from the National Crime Information Center (NCIC) and law enforcement agencies relating to persons who have been reported missing or unidentified deceased persons and maintained to compare reports of unidentified persons with reports of missing persons. 
RETENTION See Comments 
COMMENTS Retain information until individual is located, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-10-14 
K.A.R. NUMBER 53-2-140 

Agency Number: 083-005
Kansas Bureau of Investigation
ISD Division
Assistant Director

SERIES ID 0031-083 
TITLE Automated Fingerprint Identification System (AFIS) Project Files 
DESCRIPTION Records relating to the establishment of the automated fingerprint system designed to capture and store fingerprint images electronically. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2004-10-14 
K.A.R. NUMBER 53-2-140 

SERIES ID 0032-083 
TITLE Kansas Criminal Justice Information System (KCJIS) Project Files 
DESCRIPTION Records relating to the needs assessment, strategic plan, contracts, vendor files, correspondence, etc. establishing the KCJIS tool to assist law enforcement agencies across the state. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2004-10-14 
K.A.R. NUMBER 53-2-140 

SERIES ID 0033-083 
TITLE Law Enforcement Memorial Committee Files 
DESCRIPTION Minutes, notes, etc. relating to the establishment and maintenance of the law enforcement memorial. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2004-10-14 
K.A.R. NUMBER 53-2-140 

Agency Number: 083-005
Kansas Bureau of Investigation
ISD Division
Criminal History Record Section

SERIES ID 0021-083 
TITLE 10 Print Fingerprint Cards 
DESCRIPTION 10 print fingerprint cards used as the source document for any criminal investigations or maintained to verify employment eligibility status. 
RETENTION See Comments 
COMMENTS Retain electronic records permanently. Retain any hard copy until converted to electronic format and quality assurance check completed, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS KSA 75-712 
APPROVED 2008-11-05 
K.A.R. NUMBER 53-2-157 

SERIES ID 0022-083 
TITLE Criminal History Records Checks 
DESCRIPTION Form submitted to the KBI requesting a criminal history information record check. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-07-08 
K.A.R. NUMBER 53-2-139 

Agency Number: 083-005
Kansas Bureau of Investigation
ISD Division
Incident Based Reporting

SERIES ID 0034-083 
TITLE Kansas Arrest Reports 
DESCRIPTION Arrest reports submitted by law enforcement agencies and compiled by the KBI for statistical purposes and reporting to the Federal Bureau of Investigation. 
RETENTION See Comments 
COMMENTS Retain until data extracted for reporting purposes, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 75-712 & 45-221(a)(10) 
APPROVED 2010-10-28 
K.A.R. NUMBER 53-2-165 

SERIES ID 0023-083 
TITLE Law Enforcement Officers Killed or Assaulted Report 
DESCRIPTION Reports submitted by law enforcement agencies and compiled by the KBI releasing statistical information on the number of assaulted and/or law enforcement officers killed in the line of duty. 
RETENTION See Comments 
COMMENTS Retain until data extracted for reporting purposes, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2010-10-28 
K.A.R. NUMBER 53-2-165 

SERIES ID 0004-083 
TITLE Standard Offense Reports 
DESCRIPTION Reports submitted by local law enforcement agencies to the Kansas Bureau of Investigation on offenses occurring within jurisdictions as required by KSA 21-2501a(b). 
RETENTION See Comments 
COMMENTS Retain until data extracted for reporting purposes, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(10) 
APPROVED 2010-10-28 
K.A.R. NUMBER 53-2-165 

SERIES ID 0024-083 
TITLE Supplemental Homicide Form 
DESCRIPTION Form submitted by law enforcement agencies for all homicides and compiled by the KBI for statistical purposes and reporting to the Federal Bureau of Investigation. 
RETENTION See Comments 
COMMENTS Retain until data extracted for reporting purposes, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2010-10-28 
K.A.R. NUMBER 53-2-165 

Agency Number: 083-005
Kansas Bureau of Investigation
ISD Division
Information Resource Management

SERIES ID 0025-083 
TITLE Criminal History Search Requests 
DESCRIPTION Transaction log of all criminal history search criteria entered by either law enforcement or the general public, and subsequent dissemination of criminal history record information. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS KSA 22-4707 
APPROVED 2004-07-08 
K.A.R. NUMBER 53-2-139 

SERIES ID 0026-083 
TITLE Division of Motor Vehicles Drivers License Photos Database 
DESCRIPTION Database generated and maintained by the Division of Motor Vehicles is placed on the Kansas Criminal Justice Information Services (KCJS) website to speed access to drivers license information by law enforcement officers. 
RETENTION See Comments 
COMMENTS Division of Motor Vehicles is the official records custodian and the KBI displays the photographs on the KCJIS website for rapid access by law enforcement officers. 
DISPOSITION See Comments 
RESTRICTIONS 5 USC sec. 552a & KSA 45-221(a)(10) 
APPROVED 2004-07-08 
K.A.R. NUMBER 53-2-139 

Agency Number: 083-005
Kansas Bureau of Investigation
ISD Division
Offender Registration

SERIES ID 0027-083 
TITLE Offender Registration Files 
DESCRIPTION Registration form and supporting documentation relating to sexual, violent, and drug offenders required to register in the state of Kansas and maintained to monitor their locations. 
RETENTION See Comments 
COMMENTS Retain electronic records for lifetime of offender. Retain any hard copies until converted to electronic format and quality assurance check completed, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS Some records restricted per KSA 22-4906, KSA 22-4909. 
APPROVED 2011-07-28 
K.A.R. NUMBER 53-2-168 

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