Jump to Navigation

Kansas Records Retention Schedules

Results of Query:

Agency Code: 143-040 (State Corporation Commission. Transportation Division)
Subagency: Motor Carrier Section

Page 1 of 1 showing 7 records of 7 total, starting on record 1



Agency Number: 143-040
State Corporation Commission
Transportation Division
Motor Carrier Section

SERIES ID 0218-143 
TITLE "No Find" Motor Carriers Insurance (H, E, BMC91X, K AND BMC-35) 
DESCRIPTION Insurance forms H, E, BMC91X, and cancellations form K and BMC-35 received from companies insuring motor carriers not having active authority to operate in Kansas. 
RETENTION See Comments 
COMMENTS Retain original documents 60 days and until entered in computer database, and then return to insurance company if no application for authority is received. Retain computer data 60 days from input, then erase. Cancellation forms K and BMC-35 are returned to insurance company immediately. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2003-10-09  ; Revised 2015-09-16
K.A.R. NUMBER 53-2-136 

SERIES ID 0219-143 
TITLE Active Motor Carrier Insurance--Property, Liability, and Cancellation (H. E. & K.) 
DESCRIPTION Certificates of insurance and cancellations received from companies ensuring that motor carriers have active authority to operate in Kansas. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-10-22 
K.A.R. NUMBER 53-2-189 

SERIES ID 0225-143 
TITLE Correspondence - Routine 
DESCRIPTION Individual files of letters sent and received by staff members of the Transportation Division. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0227-143 
TITLE Equipment Sheets 
DESCRIPTION Lists of vehicles (power units) operating under the authority granted to each motor carrier. 
RETENTION See Comments 
COMMENTS Scan, then destroy hard copy. Retain scanned images (PDF) 5 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2007-01-11 
K.A.R. NUMBER 53-2-150 

SERIES ID 0230-143 
TITLE Motor Carrier Application Database 
DESCRIPTION Computer database containing information derived from Motor Carrier Application Files (q.v.) - used for quick reference and management of associated paper records. 
RETENTION See Comments 
COMMENTS Retain individual files for 2 years after associated motor carrier's authority to operate has been cancelled, then delete. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-07-14 
K.A.R. NUMBER 53-2-075 

SERIES ID 0231-143 
TITLE Motor Carrier Application Files 
DESCRIPTION Records related to authorization of individual motor carriers to operate in Kansas: Intrastate, Exempt, Private, and single state applications, insurance forms, financial statements, KCC and FHWA certificates or permits, partnership agreements and other documents. 
RETENTION See Comments 
COMMENTS Retain until data entered into Motor Carrier Application Database (q.v.) and paper documents have been microfilmed, then destroy - retain microfilm 50 years, then transfer to archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1988-07-14 
K.A.R. NUMBER 53-2-075 

SERIES ID 0226-143 
TITLE Motor Carrier Applications - Dismissed or Denied 
DESCRIPTION Applications and other documents related to motor carriers seeking authority to operate in Kansas that were dismissed or denied by the Commission. 
RETENTION Retain 45 days after dismissed or denied. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-10-22 
K.A.R. NUMBER 53-2-189 

New Search