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Kansas Records Retention Schedules

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Agency Code: 173-002 (Department of Administration. Division of Accounts and Reports)
Subagency: Central Accounting Services

Page 1 of 1 showing 4 records of 4 total, starting on record 1



Agency Number: 173-002
Department of Administration
Division of Accounts and Reports
Central Accounting Services
Appropriations/Master Lease Team

SERIES ID 1014-173 
TITLE 1099 Records 
DESCRIPTION Copies of 1099 forms and supporting documentation filed with the Internal Revenue Service. 
RETENTION 007 cldr yrs 
COMMENTS Returned paper copies are retained; Full file is stored electronically.  
DISPOSITION See Comments 
RESTRICTIONS K.S.A. 45-221(a)(1) and 5 USC Sec. 552a 
APPROVED 2017-04-20 
K.A.R. NUMBER 53-2-195 

SERIES ID 0139-173 
TITLE Excise Tax Refund Copies 
DESCRIPTION Copies of federal forms 720 (Quarterly Excise Tax Return) filed with the IRS. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2001-01-11 
K.A.R. NUMBER 53-2-125 

Agency Number: 173-002
Department of Administration
Division of Accounts and Reports
Central Accounting Services
Financial Integrity Team

SERIES ID 0158-173 
TITLE Annual Financial Report 
DESCRIPTION Report providing the financial position and operations of the various funds and the general long term obligation of the State for a particular fiscal year. K.S.A. 75-3735. 
RETENTION 005 fisc yrs 
COMMENTS Transfer to archives annually and retain on website for 5 years.  
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2017-04-20 
K.A.R. NUMBER 53-2-195 

SERIES ID 0159-173 
TITLE Annual Financial Report - Work Papers 
DESCRIPTION Schedules, accounts analyses, and other documents used to prepare the annual financial report. Including benefit, canteen, trust funds reconciliation reports and statements; investment reconciliation of trust funds; all local bank accounts statements and reconciliations; agency submitted DA-XX forms for accounts receivable, capital assets, legal liabilities, other liabilities, non-monetary transactions, construction commitments, pollution remediation, service concession arrangements, SEFA, and all other CAFR workpapers.  
RETENTION 005 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2017-04-20 
K.A.R. NUMBER 53-2-195 

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