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Kansas Records Retention Schedules

Results of Query:

Agency Code: 173-002 (Department of Administration. Division of Accounts and Reports)
Subagency: Payroll

Page 1 of 1 showing 7 records of 7 total, starting on record 1



Agency Number: 173-002
Department of Administration
Division of Accounts and Reports
Payroll

SERIES ID 1074-173 
TITLE Court Ordered Withholding (COWs) 
DESCRIPTION Accounting records, remittance data, and document files for all court ordered withholdings including Chapter 60 and 61 garnishments, Income Withholding Orders, bankruptcy wage earner plans (WEP), IRS levies, and Federal student loan garnishments (CNG). 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 45-221(a)(4) 
APPROVED 2017-04-20 
K.A.R. NUMBER 53-2-195 

SERIES ID 1075-173 
TITLE Federal Forms 1042 
DESCRIPTION Forms and supporting documentation relating to Internal Revenue Service forms 1042. 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 45-221(a)(4) 
APPROVED 2017-04-20 
K.A.R. NUMBER 53-2-195 

SERIES ID 1051-173 
TITLE Federal W-2 and W-2C Reports 
DESCRIPTION W-2 and W-2C forms required to be filed with the Federal Internal Revenue Service. 
RETENTION 007 cldr yrs 
COMMENTS Returned paper copies retained until April 15th then destroy; Full file is stored electronically.  
DISPOSITION See Comments 
RESTRICTIONS K.S.A..45-221(a)(4) 
APPROVED 2017-04-20 
K.A.R. NUMBER 53-2-195 

SERIES ID 1076-173 
TITLE Income Withholding Orders (IWOs) for Terminated Employees 
DESCRIPTION Income withholding orders generated on terminated state employees. 
RETENTION 007 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 45-221(a)(4) 
APPROVED 2017-04-20 
K.A.R. NUMBER 53-2-195 

SERIES ID 1077-173 
TITLE Payroll System Control and Balancing Reports 
DESCRIPTION Variety of reports, work papers, queries, etc. relating to separate payroll accounts including but not limited to KPAY018, KPAY224, KREGPAY3, KPAYTRS1, Balance payroll to accounting spreadsheet, Cycle Balancing Spreadsheets, Paycycle Reports, Regent edits and work papers, direct deposit balancing work papers and KPay210 EFT. 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2006-04-13  ; Revised 2017-04-15
K.A.R. NUMBER 53-2-147 

SERIES ID 1054-173 
TITLE SHaRP Paycheck Data by Employee 
DESCRIPTION KPAYSUM Report containing individual state employee paycheck information. 
RETENTION 008 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 45-221(a)(4) 
APPROVED 2017-04-20 
K.A.R. NUMBER 53-2-195 

SERIES ID 1044-173 
TITLE W-2 and W-2C Workpapers 
DESCRIPTION Moving Expense Listing, Year End Verifying Reports, Negative Amounts, Deferred Compensation Analysis, VTSA Analysis, Form Totals, Sample Test W-2 prints, etc. relating to the supporting documentation for federal W-2 and W-2C forms. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

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