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Kansas Records Retention Schedules

Results of Query:

Agency Code: 173-003 (Department of Administration. Architectural Services Division)
Subagency: Capitol Complex

Page 1 of 1 showing 9 records of 9 total, starting on record 1



Agency Number: 173-003
Department of Administration
Architectural Services Division
Capitol Complex/Space Mgmt. Section

SERIES ID 0520-173 
TITLE 1981-86 Space Working Papers 
DESCRIPTION Background documents used for preparation of a space management report entitled "1981-86 Space". 
RETENTION See Comments 
COMMENTS It is recommended that these records be disposed of immediately. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

SERIES ID 0521-173 
TITLE Analysis of Space Use Report Working Papers 
DESCRIPTION Background documents used for the development of space management standards. 
RETENTION See Comments 
COMMENTS Retain until 1989, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

SERIES ID 0522-173 
TITLE Capitol Complex Building Files 
DESCRIPTION Records documenting the activities and the problems that have occurred in buildings within the Capitol Complex, in Department of Administration-owned buildings. 
RETENTION See Comments 
COMMENTS Retain in office until no longer useful, then selectively purge material at the discretion of the Capitol Complex engineer/architect. Transfer purged material to the archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

SERIES ID 0523-173 
TITLE Construction Files for Capitol Complex Buildings 
DESCRIPTION Records documenting all construction and renovation activities done on Capitol Complex buildings. 
RETENTION See Comments 
COMMENTS Retain in office for 11 years transfer to office storage for retention until disposal of the building except for items purged by Capitol Complex engineer/architect upon their discretion. Upon disposal of the building transfer to archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

SERIES ID 0524-173 
TITLE Correspondence - Policy Related 
DESCRIPTION Records documenting the on-going Capitol Complex activities. 
RETENTION See Comments 
COMMENTS Retain in office until disposal of the building. Purging can then be done by the Capitol Complex engineer/architect. Transfer remaining records to the state archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

SERIES ID 0526-173 
TITLE Leases - Real Property and Capital Equipment 
DESCRIPTION Records documenting the interaction between this state agency and each leasing individual concerning the leasing of a building. 
RETENTION See Comments 
COMMENTS Retain in the office as long as the lease is active, then destroy upon expiration of the lease. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

SERIES ID 0525-173 
TITLE Leases - Real Property and Capital Equipment 
DESCRIPTION Records documenting leases between the state and private individuals who are leasing buildings to the state. 
RETENTION See Comments 
COMMENTS Retain the copy of the lease in the office while it is active and then for 5 years after expiration in office storage, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

SERIES ID 0527-173 
TITLE Prior Space Management Studies 
DESCRIPTION Space studies prepared by Governors planning section and the Division of Planning and Research. 
RETENTION See Comments 
COMMENTS Retain in office storage until no longer useful, and then transfer to the state archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

SERIES ID 0528-173 
TITLE Special Projects File 
DESCRIPTION Records documenting the activities of state special projects personnel and associate engineers on projects requiring special approval by the legislature. 
RETENTION 031 cldr yrs 
COMMENTS Retain in office files for 11 years and 15 years in off-site storage then transfer to archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

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