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Kansas Records Retention Schedules

Results of Query:

Agency Code: 173-004 (Department of Administration. Personnel Services)
Subagency: Agency Ser.

Page 1 of 1 showing 18 records of 18 total, starting on record 1



Agency Number: 173-004
Department of Administration
Personnel Services
Agency Ser. & Planes Asst. Section

SERIES ID 0613-173 
TITLE Agency Files (Section) 
DESCRIPTION Files which are used to document interactions between agencies and Agency Services and Planned Assistance Section. 
RETENTION 003 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

Agency Number: 173-004
Department of Administration
Personnel Services
Agency Ser. & Planned Asst. Section

SERIES ID 0596-173 
TITLE Agency Classification Agreements 
DESCRIPTION Originals of formal agreements made between Personnel Services and certain agencies giving those agencies the authority to create and allocate positions according to the duties of the positions. 
RETENTION See Comments 
COMMENTS Retain all current contracts plus 2 prior contracts in the office, transfer all older contracts to off-site storage for 10 years, and then to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

SERIES ID 0598-173 
TITLE Agency Files (Unit) 
DESCRIPTION Unit records which document personnel management specialist's interactions with assigned agencies. 
RETENTION 005 fisc yrs 
COMMENTS Retain in office for 2 fiscal years and 3 fiscal years in office storage, then transfer to archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

SERIES ID 0597-173 
TITLE Agency Files - Agency Operations Section 
DESCRIPTION Records which document the interactions between the Agency Operations Section (this section is now disbanded) and other state agencies. 
RETENTION See Comments 
COMMENTS Retain in off-site storage until 1993. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

SERIES ID 0599-173 
TITLE Applicant File - Agency Operation Section 
DESCRIPTION Correspondence received from applicants already examined or interviewed for civil service positions. 
RETENTION See Comments 
COMMENTS Retain in off-site storage until 1993. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

SERIES ID 0600-173 
TITLE Applications for Employment - Microfilmed Copy 
DESCRIPTION Microfilmed copy of completed, pre-printed forms used to record applications for employment. 
RETENTION 004 cldr yrs 
COMMENTS Retain in office for 2 years and in off-site storage for 2 years. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

SERIES ID 0601-173 
TITLE Benchmark Position Description Files 
DESCRIPTION Sample ideal position descriptions used to assist in the development of position descriptions pertaining to each classification 
RETENTION See Comments 
COMMENTS Retain in the office until no longer useful. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

SERIES ID 0602-173 
TITLE Central Subject File for Agency Services and Planned Assistance Activities 
DESCRIPTION Records which are used to document the on-going activities of the Agency Services and Planned Assistance Section. 
RETENTION 008 cldr yrs 
COMMENTS Retain in office files for 3 years and in off-site storage for 5 years, then transfer to state archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

SERIES ID 0604-173 
TITLE Classification Contract Agreements 
DESCRIPTION Documents which consist of copies of contracts recording signed agreements between Personnel Services and other agencies having classification authority, and related monthly reports. 
RETENTION See Comments 
COMMENTS Retain contract copies in the office as long as they are current. Once contracts are outdated destroy them. The monthly reports that are included in these files are to be retained for the current fiscal yr. in the office, then destroyed. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

SERIES ID 0603-173 
TITLE Classification and Organizational Studies 
DESCRIPTION Files documenting the organizational maintenance of the classification system. 
RETENTION See Comments 
COMMENTS Retain in the office for 1 year after the completion of the study then send to the central files for 3 years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

SERIES ID 0605-173 
TITLE Exam Material Check Sheets 
DESCRIPTION Completed, pre-printed forms used to document persons taking exams as recorded by examination monitors. 
RETENTION 001 cldr yr 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

SERIES ID 0606-173 
TITLE Fish and Game Protector Assessment Files 
DESCRIPTION Documents pertain to the assessment of applicants for Fish and Game Protector positions. 
RETENTION 004 cldr yrs 
COMMENTS Retain in office files for 2 years and office storage for 2 years then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(4) 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

SERIES ID 0607-173 
TITLE Game Protector I Assessment Envelopes 
DESCRIPTION Documents used in assessing each of the applicants for the Game Protector I position. 
RETENTION 004 cldr yrs 
COMMENTS Retain in office files for 2 years and office storage for 2 years then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(4) 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

SERIES ID 0608-173 
TITLE Monitors Examination Record and Weekly Time Reports 
DESCRIPTION Computer-printed tally and check sheets for examination materials prepared by specific examination monitor at each of the specific examination sites. Weekly time reports records the hours worked. 
RETENTION 006 months 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(4) 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

SERIES ID 0609-173 
TITLE Personnel Series File 
DESCRIPTION Correspondence, studies and forms prepared by the Division of Personnel Services and agencies to reallocate agency personnel staff to the new personnel series. 
RETENTION See Comments 
COMMENTS Retain for length of employee's tenure plus 5 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(4) 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

SERIES ID 0610-173 
TITLE Position Descriptions 
DESCRIPTION Records which document the duties and responsibilities of positions and also describe the education and experience requirements for positions. 
RETENTION See Comments 
COMMENTS Retain in the office as long as the position exists. When the position is abolished, transfer the position description to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

SERIES ID 0611-173 
TITLE Subject Files - Agency Operations Section 
DESCRIPTION Records which document the activities of the Agency Operations Section this section is now disbanded) or joint section projects. 
RETENTION See Comments 
COMMENTS Retain in off-site storage until 1993. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

SERIES ID 0612-173 
TITLE Technical Files 
DESCRIPTION Current standards for evaluating unassembled exams for classified civil service jobs. 
RETENTION See Comments 
COMMENTS Retain current standards in the office updating each classification as needed. Dispose of the tech file for an exam when the class is abolished. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

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