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Kansas Records Retention Schedules

Results of Query:

Agency Code: 173-004 (Department of Administration. Personnel Services)
Subagency: Benefits Section

Page 1 of 1 showing 19 records of 19 total, starting on record 1



Agency Number: 173-004
Department of Administration
Personnel Services
Benefits Section

SERIES ID 0959-173 
TITLE Alcohol and Controlled Substance Program Files 
DESCRIPTION Documents relating to policies and procedures established for drug and alcohol tests required by an applicant or employee for a Commercial Drivers License. 
RETENTION 005 cldr yrs 
COMMENTS Retain in office 5 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-01-10 
K.A.R. NUMBER 53-2-129 

SERIES ID 0960-173 
TITLE Alcohol and Controlled Substance Program Test Results 
DESCRIPTION Individual files relating to drug tests by an applicant to qualify for a commercial drivers license. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-01-10 
K.A.R. NUMBER 53-2-129 

SERIES ID 0961-173 
TITLE Consolidated Omnibus Reconciliation Act (COBRA) Course Files 
DESCRIPTION Documents relating to the COBRA courses offered to division staff. 
RETENTION 005 cldr yrs 
COMMENTS Retain in office 2 calendar years, transfer to the division's records room for 3 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-01-10 
K.A.R. NUMBER 53-2-129 

SERIES ID 0974-173 
TITLE Drug Screening Program Files 
DESCRIPTION Contracts, reports, correspondence, training, problem resolution, technical assistance and research relating to the drug screening tests for designated classes of state employees. 
RETENTION 005 cldr yrs 
COMMENTS Retain in office 5 calendar years, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS KSA 45-221(a)(3)(4) 
APPROVED 2002-01-10 
K.A.R. NUMBER 53-2-129 

SERIES ID 0964-173 
TITLE Group Health Carrier Files 
DESCRIPTION Correspondence and other documents relating to contracts for employee group health insurance. 
RETENTION 010 cldr yrs 
COMMENTS Retain in office 2 calendar years, transfer to the records room for 8 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-01-10 
K.A.R. NUMBER 53-2-129 

SERIES ID 0963-173 
TITLE Insurance Grievance Forms 
DESCRIPTION Complaints, concerns, and grievances addressed to the section from employees regarding their personal group health insurance. 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-01-10 
K.A.R. NUMBER 53-2-129 

SERIES ID 0935-173 
TITLE KanElect Enrollment Forms 
DESCRIPTION Form completed by state employees and used to enroll in the KanElect program. 
RETENTION 007 cldr yrs 
COMMENTS Retain in office 2 calendar years, transfer to the records room for 5 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-01-10 
K.A.R. NUMBER 53-2-129 

SERIES ID 0936-173 
TITLE Shared Leave Files 
DESCRIPTION Documents relating to employees approved to receive shared leave. 
RETENTION 005 cldr yrs 
COMMENTS Retain in office 2 calendar years, transfer to the records room for 3 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(4) 
APPROVED 2002-01-10 
K.A.R. NUMBER 53-2-129 

Agency Number: 173-004
Department of Administration
Personnel Services
Compensation and Benefits Section

SERIES ID 0618-173 
TITLE Class History Card File - Current and Abolished 
DESCRIPTION Card file detailing the history of actions regarding specific classes. 
RETENTION See Comments 
COMMENTS Retain in office until no longer useful, then transfer to archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1998-01-08 
K.A.R. NUMBER 53-2-114 

SERIES ID 0622-173 
TITLE Classification Studies Central Files 
DESCRIPTION Documents relating to any classification actions. 
RETENTION See Comments 
COMMENTS Retain current year plus 6 years of hard copy in the central files, then microfilm significant material and discard original documents. Transfer microfilm to the archives when no longer useful. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1998-01-08 
K.A.R. NUMBER 53-2-114 

SERIES ID 0624-173 
TITLE Comprehensive Classification and Job Rate Studies Files 
DESCRIPTION Documents relating to data collected during the ten year comprehensive study of state employee position classifications. 
RETENTION 005 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1998-01-08 
K.A.R. NUMBER 53-2-114 

SERIES ID 0625-173 
TITLE Consolidated Omnibus Budget Reconciliation Act (COBRA) Files 
DESCRIPTION Documents relating to COBRA courses offered to staff. 
RETENTION See Comments 
COMMENTS Retain in office storage for 2 years, transfer to the records center for 3 years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1998-01-08 
K.A.R. NUMBER 53-2-114 

SERIES ID 0626-173 
TITLE Correspondence - Routine 
DESCRIPTION Incoming and outgoing letters and memoranda which pertain only to routine matters handled in accordance with existing policy and procedures: requests for information, letters of transmittal, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1998-01-08 
K.A.R. NUMBER 53-2-114 

SERIES ID 0627-173 
TITLE Current Classes Master Files 
DESCRIPTION Documents describing the scope and purpose of specific and current job classifications within the state system. 
RETENTION See Comments 
COMMENTS Retain in office until class is abolished, then retain according to Abolished Classes Master File. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1998-01-08 
K.A.R. NUMBER 53-2-114 

SERIES ID 0628-173 
TITLE Employee Advisory Committee Files 
DESCRIPTION Correspondence and other documents relating to the Employee Advisory Committee. 
RETENTION See Comments 
COMMENTS Retain in office until no longer useful, transfer to the records center for 3 years, then transfer to archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1998-01-08 
K.A.R. NUMBER 53-2-114 

SERIES ID 0630-173 
TITLE Group Health Insurance Carrier Files 
DESCRIPTION Correspondence and other documents relating to contracts for employee group health insurance. 
RETENTION 010 cldr yrs 
COMMENTS Retain in office for 2 years, transfer to the records center for 8 years, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1998-01-08 
K.A.R. NUMBER 53-2-114 

SERIES ID 0632-173 
TITLE KanElect Enrollment Forms 
DESCRIPTION Form completed by state employees and used to enroll in the KanElect program. 
RETENTION 007 cldr yrs 
COMMENTS Retain in office for 2 years, transfer to the records center for 5 years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1998-01-08 
K.A.R. NUMBER 53-2-114 

SERIES ID 0633-173 
TITLE Minutes - Health Care Commission 
DESCRIPTION Proceedings of regular or special meetings of the Health Care Commission. 
RETENTION 002 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1998-01-08 
K.A.R. NUMBER 53-2-114 

SERIES ID 0636-173 
TITLE Technical Reference Files - Health Promotion 
DESCRIPTION Copies of documents retained strictly for convenience of reference that are not part of official files: copies of external reports, studies, periodicals, books, brochures, catalogs, vendor lists, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1998-01-08 
K.A.R. NUMBER 53-2-114 

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