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Kansas Records Retention Schedules

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Agency Code: 173-004 (Department of Administration. Personnel Services)
Subagency: Director's Office

Page 1 of 1 showing 13 records of 13 total, starting on record 1



Agency Number: 173-004
Department of Administration
Personnel Services
Director's Office

SERIES ID 0946-173 
TITLE Agency Files 
DESCRIPTION Documents relating to interaction between the Director's Office and all state agencies. 
RETENTION 020 cldr yrs 
COMMENTS Retain in office 5 calendar years, transfer to the division's records room for 15 calendar years, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2002-01-10 
K.A.R. NUMBER 53-2-129 

SERIES ID 0637-173 
TITLE Agency Files 
DESCRIPTION Documents relating to interaction between the Director's Office and all state agencies. 
RETENTION 005 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1998-01-08 
K.A.R. NUMBER 53-2-114 

SERIES ID 0638-173 
TITLE Employee Personnel Files - Microfilm 
DESCRIPTION Micrographic records made of all documents on file for State of Kansas personnel hired before 1983. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS K.S.A. 45-221(a)(4) 
APPROVED 1998-01-08 
K.A.R. NUMBER 53-2-114 

SERIES ID 0955-173 
TITLE Executive Orders and Directives 
DESCRIPTION Notebooks containing Executive Orders and Executive Directives issued by the Governor to state agencies regarding personnel issues. 
RETENTION 030 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2002-01-10 
K.A.R. NUMBER 53-2-129 

SERIES ID 0956-173 
TITLE History Files 
DESCRIPTION Reports, manuals, etc. documenting the existence and history of the Division of Personnel Services. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2002-01-10 
K.A.R. NUMBER 53-2-129 

SERIES ID 0640-173 
TITLE Labor Relations Files 
DESCRIPTION Agency and subject files relating to labor relations. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1998-01-08 
K.A.R. NUMBER 53-2-114 

SERIES ID 0642-173 
TITLE Legislative Relations Files 
DESCRIPTION Copies of bills and statutes, drafts of legislation, notes, correspondence, testimony, and other miscellaneous documents related to various legislative activities. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1998-01-08 
K.A.R. NUMBER 53-2-114 

SERIES ID 0643-173 
TITLE Old Files from the Directors Office 
DESCRIPTION Files containing correspondence notes, and memoranda which document the internal processes and external concerns of the Division of Personnel Services. 
RETENTION 005 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

SERIES ID 0957-173 
TITLE Personnel Policy Letters 
DESCRIPTION Letters and memoranda from the Governor, Secretary of Administration, and the director of the Division of Personnel Services to all agencies regarding personnel policy. 
RETENTION 020 cldr yrs 
COMMENTS Retain in office 20 calendar years, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2002-01-10 
K.A.R. NUMBER 53-2-129 

SERIES ID 0644-173 
TITLE Personnel Policy Letters - Agencies 
DESCRIPTION Letters and memoranda from the Governor, Secretary of Administration, and the Director of the Division of Personnel Services to all agencies regarding personnel policy. 
RETENTION 002 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1998-01-08 
K.A.R. NUMBER 53-2-114 

SERIES ID 0646-173 
TITLE SHaRP Implementation Files 
DESCRIPTION Documents relating to the implementation of the Statewide Human Resource and Payroll (SHaRP) system. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1998-01-08 
K.A.R. NUMBER 53-2-114 

SERIES ID 0958-173 
TITLE Subject Files - Director 
DESCRIPTION Variety of documents relating to the interests of the Division of Personnel Services. 
RETENTION 020 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS Portions may be restricted. 
APPROVED 2002-01-10 
K.A.R. NUMBER 53-2-129 

SERIES ID 0647-173 
TITLE Subject Files - Director 
DESCRIPTION Documents relating to a variety of internal activities of the Personnel Services Director's Office. 
RETENTION 005 cldr yrs 
COMMENTS Retain in office 5 years, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1998-01-08 
K.A.R. NUMBER 53-2-114 

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