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Kansas Records Retention Schedules

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Agency Code: 173-004 (Department of Administration. Personnel Services)
Subagency: KIPPS Section

Page 1 of 1 showing 8 records of 8 total, starting on record 1



Agency Number: 173-004
Department of Administration
Personnel Services
KIPPS Section

SERIES ID 0690-173 
TITLE Conditional Appointments - Agencies w/o KIPPS Terminals and Printers 
DESCRIPTION These records contain DP-12 cards and employee data sheets regarding employees actually given a conditional appointment. 
RETENTION 005 cldr yrs 
COMMENTS Retain at off site storage for 4 years. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

SERIES ID 0691-173 
TITLE Hardcopy of Purged KIPPS Data 
DESCRIPTION Computer printouts of data deleted from the KIPPS system. Examples of purged records include intraoffice and interoffice memoranda. 
RETENTION 006 cldr yrs 
COMMENTS Retain these records in offsite storage for 5 years then destroy, with the exception of employee records which should be transferred to and retained permanently in the state archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

SERIES ID 0692-173 
TITLE KIPPS Run Writer's Files 
DESCRIPTION Forms, correspondence, and worksheets generated by the staff responsible for developing KIPPS programs. 
RETENTION See Comments 
COMMENTS These records are recommended for immediate disposal. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

SERIES ID 0693-173 
TITLE KIPPS System Access Files 
DESCRIPTION Completed, pre-printed forms regarding current and previous agency representatives authorized access to the KIPPS database. 
RETENTION See Comments 
COMMENTS Retain authorization forms in the office filing area while they are active and for 3 years after they become inactive, and then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

SERIES ID 0694-173 
TITLE KIPPS Transaction Files, Agencies without Terminals and Printers 
DESCRIPTION Employee and position data sheets, notes and correspondence used to explain and to justify transactions completed by Personnel Services for agencies. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

SERIES ID 0695-173 
TITLE Layoff and Reemployment Lists for All Agencies 
DESCRIPTION Records consisting of DA235 layoff cards and lists regarding persons actually laid off from state agencies. 
RETENTION 006 cldr yrs 
COMMENTS Retain for 3 years in office files and 3 years at off-site storage. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

SERIES ID 0696-173 
TITLE Maintenance Requests 
DESCRIPTION Completed, pre-printed forms and correspondence between personnel services and computer services regarding programming maintenance needed for KIPPS. 
RETENTION 006 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

SERIES ID 0697-173 
TITLE Requests for Registers - Selective Certification 
DESCRIPTION Agency-generated request forms (2381), copies of registers, applicant response forms and agency responses documenting the development and use of civil service applicant registers. 
RETENTION 3.5 cldr yrs 
COMMENTS Retain at off-site storage for 3 years. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

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