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Kansas Records Retention Schedules

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Agency Code: 173-004 (Department of Administration. Personnel Services)
Subagency: Program and Policy Development Sec

Page 1 of 1 showing 7 records of 7 total, starting on record 1



Agency Number: 173-004
Department of Administration
Personnel Services
Program and Policy Development Sec.

SERIES ID 0737-173 
TITLE Job Analysis Questionnaire Booklets/ Out-of-State Job Analysis and Validity Information 
DESCRIPTION Records containing information from other states and pre-printed booklets that are used to collect assessments from subject matter experts to assist in the validation of exams given to applicants. 
RETENTION See Comments 
COMMENTS Retain in the office area until the pre-test phase of validation process, then hold in off-site storage for 3 years after the exam is no longer used, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

SERIES ID 0738-173 
TITLE Local Health Officers Cards 
DESCRIPTION Nature and purpose of these records is unknown. 
RETENTION See Comments 
COMMENTS These records are no longer active and are recommended for immediate disposal. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

SERIES ID 0739-173 
TITLE Overtime Pay Code File 
DESCRIPTION Records documenting changes in overtime status of various classes and positions. 
RETENTION See Comments 
COMMENTS Retain in the central files while the class is active and for 2 years after the class becomes inactive, then dispose of the particular file. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

SERIES ID 0740-173 
TITLE Program and Policy Development Correspondence File 
DESCRIPTION Routine correspondence file for the program and policy development section. 
RETENTION 002 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

SERIES ID 0741-173 
TITLE Research and Development Generated Management Reports - Div. of Personnel Service 
DESCRIPTION Computer-generated reports from the office of selection research and development. These reports are used to monitor various aspects of personnel programs in the state civil service work force. 
RETENTION See Comments 
COMMENTS Dispose of original documents as soon as records are preserved on microfilm. Transfer microfilm to the archives when no longer useful. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

SERIES ID 0742-173 
TITLE Supervisors' Files 
DESCRIPTION Records which are used to document the activities of the Training Development and Coordination section. 
RETENTION See Comments 
COMMENTS After 3 years office retention, transfer to office storage until no longer useful, and then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

SERIES ID 0743-173 
TITLE Test Exchange Agreement File 
DESCRIPTION Letters of agreements between the Division of Personnel services and other jurisdictions to provide protection from liability. These records also specify guidelines for exams which have been loaned. 
RETENTION See Comments 
COMMENTS Retain in the office for as long as the agreement is in effect, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

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