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Kansas Records Retention Schedules

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Agency Code: 173-004 (Department of Administration. Personnel Services)
Subagency: State Self Insurance Fund

Page 1 of 1 showing 5 records of 5 total, starting on record 1



Agency Number: 173-004
Department of Administration
Personnel Services
State Self Insurance Fund

SERIES ID 0999-173 
TITLE Accident Only Files - Closed 
DESCRIPTION Records documenting accidents reported by state employees that do not result in a self-insurance fund claim. 
RETENTION See Comments 
COMMENTS Retain in office until no longer useful, then transfer to the records room until notification of closure, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(4) 
APPROVED 2002-01-10 
K.A.R. NUMBER 53-2-129 

SERIES ID 1000-173 
TITLE Attorney's Files 
DESCRIPTION Records documenting claims made by state employees who are represented by an attorney. 
RETENTION See Comments 
COMMENTS Retain records until the following conditions have been met: records are 5 years old from the date of the accident and cases are closed as provided by statute. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(25) 
APPROVED 2002-01-10 
K.A.R. NUMBER 53-2-129 

SERIES ID 1012-173 
TITLE Closed Accident Only/Medical/Only of Time Files 
DESCRIPTION Records documenting investigations, medical payments, and disability payments for accidents reported by a state employee which are no longer monitored. 
RETENTION See Comments 
COMMENTS Retain records for 5 years after the accident is reported, then destroy if no payments were made for the last 2 years of the 5 year period. If payments were made during any of the 5 years, retain the records until a 2 year period without payments. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(4) 
APPROVED 2002-01-10 
K.A.R. NUMBER 53-2-129 

SERIES ID 1003-173 
TITLE State Employee Workers' Compensation Investigative Claim Files 
DESCRIPTION Documents relating to the investigations, medical payments, and disability payments for accidents reported by state employees. 
RETENTION See Comments 
COMMENTS Retain in office 2 years, transfer to the division's records room if no payment made in the last year. Retain until 10 years old, if no payment was made in the last 2 years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-01-10 
K.A.R. NUMBER 53-2-129 

SERIES ID 0994-173 
TITLE State Employee Workers' Compensation Legal Claim Files 
DESCRIPTION Documents relating to workers' compensation claims made by state employees who are represented by an attorney. 
RETENTION See Comments 
COMMENTS Retain in office 2 years, transfer to the records center if no action taken in the last year. Retain 10 years, if case is closed, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-01-10 
K.A.R. NUMBER 53-2-129 

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