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Kansas Records Retention Schedules

Results of Query:

Agency Code: 173-004 (Department of Administration. Personnel Services)
Subagency: Workforce Planning and Management

Page 1 of 1 showing 25 records of 25 total, starting on record 1



Agency Number: 173-004
Department of Administration
Personnel Services
Workforce Planning and Management

SERIES ID 0978-173 
TITLE Abolished Classes - Microfilm 
DESCRIPTION Microfilmed copies of all job classifications which have been abolished from the Kansas Civil Service. 
RETENTION See Comments 
COMMENTS Obsolete series - transfer to the archives immediately. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2002-01-10 
K.A.R. NUMBER 53-2-129 

SERIES ID 0979-173 
TITLE Abolished Classes Master File 
DESCRIPTION Documents recording the existence and description of abolished job classes. 
RETENTION 010 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-01-10 
K.A.R. NUMBER 53-2-129 

SERIES ID 0966-173 
TITLE Applicant Registration Process File 
DESCRIPTION Records documenting the existence and description of the Applicant Registration Process including the seven Employment Registration Forms based upon occupational categories. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-01-10 
K.A.R. NUMBER 53-2-129 

SERIES ID 0954-173 
TITLE Applications for Employment - Electronic Copy 
DESCRIPTION Data compiled from the paper copy indicating the information necessary to complete an applicant's file for employment. 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(4) 
APPROVED 2002-01-10 
K.A.R. NUMBER 53-2-129 

SERIES ID 0977-173 
TITLE Applications for Employment - Skills Registration Hard Copy 
DESCRIPTION Completed pre-printed forms, training and experience rating sheet, etc. necessary to complete an applicant's file for employment. 
RETENTION See Comments 
COMMENTS Retain 7 calendar days after entry into SHaRP computer system where data is maintained for 3 calendar years. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(4) 
APPROVED 2002-01-10 
K.A.R. NUMBER 53-2-129 

SERIES ID 0967-173 
TITLE Assessment Center Materials - Kansas Highway Patrol 
DESCRIPTION Documents pertaining to the assessment of applicants for Kansas Highway Patrol sergeant, lieutenant, and major. 
RETENTION 010 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-01-10 
K.A.R. NUMBER 53-2-129 

SERIES ID 0968-173 
TITLE Central States Compensation Association Files 
DESCRIPTION Annual salary survey gathered for submission to the Central States Association and used for comparison of salaries and job classifications among the member states. 
RETENTION 050 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2002-01-10 
K.A.R. NUMBER 53-2-129 

SERIES ID 0969-173 
TITLE Certified Candidate Pools 
DESCRIPTION Records listing individuals eligible for a particular vacant position. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-01-10 
K.A.R. NUMBER 53-2-129 

SERIES ID 0971-173 
TITLE Class Specifications File 
DESCRIPTION Documents relating to current class specifications for all Kansas Civil Service classifications. 
RETENTION See Comments 
COMMENTS Retain most current version of specifications in the office, destroy outdated versions as specifications are revised. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-01-10 
K.A.R. NUMBER 53-2-129 

SERIES ID 0972-173 
TITLE Class Specifications Revision File 
DESCRIPTION Records used to document the knowledge, skills, and ability (KSA's) and education and experience ( E and E) revisions for class specifications. 
RETENTION See Comments 
COMMENTS Retain in office as long as the classification is in existence, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-01-10 
K.A.R. NUMBER 53-2-129 

SERIES ID 0970-173 
TITLE Classification and Job Rate Studies 
DESCRIPTION Consultant reports and other documentation compiled for the on-going process of classification and job rate studies. 
RETENTION 005 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2002-01-10 
K.A.R. NUMBER 53-2-129 

SERIES ID 0944-173 
TITLE Clerical Study Questionnaire 
DESCRIPTION Questionnaire completed by state employees in conjunction with the class study conducted by the Compensation and Classification unit as directed by the Legislature. 
RETENTION 004 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2002-01-10 
K.A.R. NUMBER 53-2-129 

SERIES ID 0965-173 
TITLE Constituent Files 
DESCRIPTION Correspondence received from applicants regarding state civil service employment. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-01-10 
K.A.R. NUMBER 53-2-129 

SERIES ID 0948-173 
TITLE Current Classes - Microfilm 
DESCRIPTION Current and previous microfilm editions of job classifications in the Kansas Civil Service. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2002-01-10 
K.A.R. NUMBER 53-2-129 

SERIES ID 0973-173 
TITLE Current and Abolished Class History Card File 
DESCRIPTION Cards which are used to maintain an ongoing history of actions regarding specific classes. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2002-01-10 
K.A.R. NUMBER 53-2-129 

SERIES ID 0949-173 
TITLE Fair Labor Standards Act File 
DESCRIPTION Records documenting changes in the overtime status of various classes. 
RETENTION See Comments 
COMMENTS Retain in office while the class is active, transfer to the records center for 2 years after the class becomes inactive, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2002-01-10 
K.A.R. NUMBER 53-2-129 

SERIES ID 0950-173 
TITLE General Survey Files 
DESCRIPTION Retention and other surveys of a general nature conducted on state employees and/or state agencies. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2002-01-10 
K.A.R. NUMBER 53-2-129 

SERIES ID 0951-173 
TITLE Kansas Highway Patrol Trooper Candidate Files 
DESCRIPTION Applications and supporting documentation relating to individuals seeking employment at the Kansas Highway Patrol. 
RETENTION See Comments 
COMMENTS Retain in office current year, then transfer to the Kansas Highway Patrol to be retained accordingly. 
DISPOSITION See Comments 
RESTRICTIONS KSA 45-221(a)(4)(9) 
APPROVED 2002-01-10 
K.A.R. NUMBER 53-2-129 

SERIES ID 0952-173 
TITLE Notice of Vacancy Report File 
DESCRIPTION Weekly reports listing external and internal vacancies available within the state civil service system. 
RETENTION 004 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-01-10 
K.A.R. NUMBER 53-2-129 

SERIES ID 0942-173 
TITLE Re-employment Actions File 
DESCRIPTION Documents relating to re-employment actions of state employees laid off from the state civil service. 
RETENTION 006 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-01-10 
K.A.R. NUMBER 53-2-129 

SERIES ID 0981-173 
TITLE Resume File 
DESCRIPTION Formal and informal resumes and transcripts of individuals seeking employment or a position change within the state civil service system. 
RETENTION 002 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(4) 
APPROVED 2002-01-10 
K.A.R. NUMBER 53-2-129 

SERIES ID 0996-173 
TITLE Salary Survey Files 
DESCRIPTION Documents containing data gathered from salary surveys of state employees' positions and used to establish pay ranges for those positions. 
RETENTION 005 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2002-01-10 
K.A.R. NUMBER 53-2-129 

SERIES ID 1001-173 
TITLE Skills Development File 
DESCRIPTION Documents relating to the skills selection process including skills inventories and updates. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2002-01-10 
K.A.R. NUMBER 53-2-129 

SERIES ID 0998-173 
TITLE Training and Experience Rating Form 
DESCRIPTION Form containing the name of the prospective employee, social security number, examination name and number of the specific job and the individual's score on the examination. 
RETENTION 004 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-01-10 
K.A.R. NUMBER 53-2-129 

SERIES ID 1002-173 
TITLE Workforce Report 
DESCRIPTION Annual workforce reports on statewide data and general or specific reports on agency activities. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2002-01-10 
K.A.R. NUMBER 53-2-129 

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