Kansas Records Retention Schedules
Results of Query:
Agency Code: 173-004 (Department of Administration. Personnel Services)
Subagency: Workforce Planning and Management
Page 1 of 1 showing 25 records of 25 total,
starting on record 1
Agency Number: 173-004
Department of Administration
Personnel Services
Workforce Planning and Management
SERIES ID |
0979-173 |
TITLE |
Abolished Classes Master File |
DESCRIPTION |
Documents recording the existence and description of abolished job classes. |
RETENTION |
010 fisc yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2002-01-10
|
K.A.R. NUMBER |
53-2-129 |
SERIES ID |
0978-173 |
TITLE |
Abolished Classes - Microfilm |
DESCRIPTION |
Microfilmed copies of all job classifications which have been abolished from the Kansas Civil Service. |
RETENTION |
See Comments |
COMMENTS |
Obsolete series - transfer to the archives immediately. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
2002-01-10
|
K.A.R. NUMBER |
53-2-129 |
SERIES ID |
0966-173 |
TITLE |
Applicant Registration Process File |
DESCRIPTION |
Records documenting the existence and description of the Applicant Registration Process including the seven Employment Registration Forms based upon occupational categories. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2002-01-10
|
K.A.R. NUMBER |
53-2-129 |
SERIES ID |
0954-173 |
TITLE |
Applications for Employment - Electronic Copy |
DESCRIPTION |
Data compiled from the paper copy indicating the information necessary to complete an applicant's file for employment. |
RETENTION |
003 cldr yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
KSA 45-221(a)(4) |
APPROVED |
2002-01-10
|
K.A.R. NUMBER |
53-2-129 |
SERIES ID |
0977-173 |
TITLE |
Applications for Employment - Skills Registration Hard Copy |
DESCRIPTION |
Completed pre-printed forms, training and experience rating sheet, etc. necessary to complete an applicant's file for employment. |
RETENTION |
See Comments |
COMMENTS |
Retain 7 calendar days after entry into SHaRP computer system where data is maintained for 3 calendar years. |
DISPOSITION |
Destroy |
RESTRICTIONS |
KSA 45-221(a)(4) |
APPROVED |
2002-01-10
|
K.A.R. NUMBER |
53-2-129 |
SERIES ID |
0967-173 |
TITLE |
Assessment Center Materials - Kansas Highway Patrol |
DESCRIPTION |
Documents pertaining to the assessment of applicants for Kansas Highway Patrol sergeant, lieutenant, and major. |
RETENTION |
010 cldr yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2002-01-10
|
K.A.R. NUMBER |
53-2-129 |
SERIES ID |
0968-173 |
TITLE |
Central States Compensation Association Files |
DESCRIPTION |
Annual salary survey gathered for submission to the Central States Association and used for comparison of salaries and job classifications among the member states. |
RETENTION |
050 cldr yrs |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
2002-01-10
|
K.A.R. NUMBER |
53-2-129 |
SERIES ID |
0969-173 |
TITLE |
Certified Candidate Pools |
DESCRIPTION |
Records listing individuals eligible for a particular vacant position. |
RETENTION |
005 cldr yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2002-01-10
|
K.A.R. NUMBER |
53-2-129 |
SERIES ID |
0970-173 |
TITLE |
Classification and Job Rate Studies |
DESCRIPTION |
Consultant reports and other documentation compiled for the on-going process of classification and job rate studies. |
RETENTION |
005 cldr yrs |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
2002-01-10
|
K.A.R. NUMBER |
53-2-129 |
SERIES ID |
0971-173 |
TITLE |
Class Specifications File |
DESCRIPTION |
Documents relating to current class specifications for all Kansas Civil Service classifications. |
RETENTION |
See Comments |
COMMENTS |
Retain most current version of specifications in the office, destroy outdated versions as specifications are revised. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2002-01-10
|
K.A.R. NUMBER |
53-2-129 |
SERIES ID |
0972-173 |
TITLE |
Class Specifications Revision File |
DESCRIPTION |
Records used to document the knowledge, skills, and ability (KSA's) and education and experience ( E and E) revisions for class specifications. |
RETENTION |
See Comments |
COMMENTS |
Retain in office as long as the classification is in existence, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2002-01-10
|
K.A.R. NUMBER |
53-2-129 |
SERIES ID |
0944-173 |
TITLE |
Clerical Study Questionnaire |
DESCRIPTION |
Questionnaire completed by state employees in conjunction with the class study conducted by the Compensation and Classification unit as directed by the Legislature. |
RETENTION |
004 cldr yrs |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
2002-01-10
|
K.A.R. NUMBER |
53-2-129 |
SERIES ID |
0965-173 |
TITLE |
Constituent Files |
DESCRIPTION |
Correspondence received from applicants regarding state civil service employment. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2002-01-10
|
K.A.R. NUMBER |
53-2-129 |
SERIES ID |
0973-173 |
TITLE |
Current and Abolished Class History Card File |
DESCRIPTION |
Cards which are used to maintain an ongoing history of actions regarding specific classes. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
2002-01-10
|
K.A.R. NUMBER |
53-2-129 |
SERIES ID |
0948-173 |
TITLE |
Current Classes - Microfilm |
DESCRIPTION |
Current and previous microfilm editions of job classifications in the Kansas Civil Service. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
2002-01-10
|
K.A.R. NUMBER |
53-2-129 |
SERIES ID |
0949-173 |
TITLE |
Fair Labor Standards Act File |
DESCRIPTION |
Records documenting changes in the overtime status of various classes. |
RETENTION |
See Comments |
COMMENTS |
Retain in office while the class is active, transfer to the records center for 2 years after the class becomes inactive, then transfer to the archives. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
2002-01-10
|
K.A.R. NUMBER |
53-2-129 |
SERIES ID |
0950-173 |
TITLE |
General Survey Files |
DESCRIPTION |
Retention and other surveys of a general nature conducted on state employees and/or state agencies. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to archives for purging. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
2002-01-10
|
K.A.R. NUMBER |
53-2-129 |
SERIES ID |
0951-173 |
TITLE |
Kansas Highway Patrol Trooper Candidate Files |
DESCRIPTION |
Applications and supporting documentation relating to individuals seeking employment at the Kansas Highway Patrol. |
RETENTION |
See Comments |
COMMENTS |
Retain in office current year, then transfer to the Kansas Highway Patrol to be retained accordingly. |
DISPOSITION |
See Comments |
RESTRICTIONS |
KSA 45-221(a)(4)(9) |
APPROVED |
2002-01-10
|
K.A.R. NUMBER |
53-2-129 |
SERIES ID |
0952-173 |
TITLE |
Notice of Vacancy Report File |
DESCRIPTION |
Weekly reports listing external and internal vacancies available within the state civil service system. |
RETENTION |
004 cldr yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2002-01-10
|
K.A.R. NUMBER |
53-2-129 |
SERIES ID |
0942-173 |
TITLE |
Re-employment Actions File |
DESCRIPTION |
Documents relating to re-employment actions of state employees laid off from the state civil service. |
RETENTION |
006 cldr yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2002-01-10
|
K.A.R. NUMBER |
53-2-129 |
SERIES ID |
0981-173 |
TITLE |
Resume File |
DESCRIPTION |
Formal and informal resumes and transcripts of individuals seeking employment or a position change within the state civil service system. |
RETENTION |
002 cldr yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
KSA 45-221(a)(4) |
APPROVED |
2002-01-10
|
K.A.R. NUMBER |
53-2-129 |
SERIES ID |
0996-173 |
TITLE |
Salary Survey Files |
DESCRIPTION |
Documents containing data gathered from salary surveys of state employees' positions and used to establish pay ranges for those positions. |
RETENTION |
005 cldr yrs |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
2002-01-10
|
K.A.R. NUMBER |
53-2-129 |
SERIES ID |
1001-173 |
TITLE |
Skills Development File |
DESCRIPTION |
Documents relating to the skills selection process including skills inventories and updates. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives for purging. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
2002-01-10
|
K.A.R. NUMBER |
53-2-129 |
SERIES ID |
0998-173 |
TITLE |
Training and Experience Rating Form |
DESCRIPTION |
Form containing the name of the prospective employee, social security number, examination name and number of the specific job and the individual's score on the examination. |
RETENTION |
004 cldr yrs |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2002-01-10
|
K.A.R. NUMBER |
53-2-129 |
SERIES ID |
1002-173 |
TITLE |
Workforce Report |
DESCRIPTION |
Annual workforce reports on statewide data and general or specific reports on agency activities. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the archives for purging. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
2002-01-10
|
K.A.R. NUMBER |
53-2-129 |
New Search