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Kansas Records Retention Schedules

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Agency Code: 173-009 (Department of Administration. Division of Printing)

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Agency Number: 173-009
Department of Administration
Division of Printing

SERIES ID 0801-173 
TITLE Active Personnel Files 
DESCRIPTION Records document all personnel transactions regarding current Division of Printing employees. 
RETENTION See Comments 
COMMENTS Retain in the office until the file is inactive (employee is no longer with the division), then retain permanently in the records room as inactive personnel files. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

SERIES ID 0814-173 
TITLE Billing/Receiving Reports 
DESCRIPTION Hard copy and electronic reports documenting the cost accounting and production information. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2007-10-12 
K.A.R. NUMBER  

SERIES ID 0803-173 
TITLE CASK Reports - Division of Printing 
DESCRIPTION Computer printout reports received from CASK regarding the financial status of the State Printing office. 
RETENTION See Comments 
COMMENTS Retain for 1 fiscal year in office and 5 fiscal years in office storage. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

SERIES ID 0804-173 
TITLE Correspondence - Policy Related 
DESCRIPTION Records of the interaction between the Division of Printing and other state agencies. 
RETENTION 005 cldr yrs 
COMMENTS After office retention period is over transfer to archives for purging by the archives staff. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

SERIES ID 0805-173 
TITLE Daily Report of Jobs Completed 
DESCRIPTION Hard copy and electronic completed, pre-printed form used as an input document for the computer controlled cost acounting system. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2007-10-12 
K.A.R. NUMBER 53-2-152 

SERIES ID 0805-173 
TITLE Daily Report of Jobs Completed 
DESCRIPTION Completed, pre-printed form used as an input document for computer controlled cost accounting system. 
RETENTION 006 months 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

SERIES ID 0807-173 
TITLE Delivery Slips 
DESCRIPTION Completed, pre-printed forms documenting the delivery of printed materials to the agency which requested the material. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

SERIES ID 0809-173 
TITLE Interfunds - Division of Printing 
DESCRIPTION Pre-printed forms used to document payments made to the Printing division. 
RETENTION 004 fisc yrs 
COMMENTS Retain for 2 fiscal years in office files and 2 fiscal years in office storage, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

SERIES ID 0811-173 
TITLE Job Tickets - Closed and Billed 
DESCRIPTION Records which document the printing job done by the Division of Printing for state agencies. These are jobs which have been completed, billed and may be used for future reference. 
RETENTION See Comments 
COMMENTS Retain current series (series = 2 years) plus 2 full prior series. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

SERIES ID 0814-173 
TITLE Micro-Reports 
DESCRIPTION Reports done on a microcomputer system to document cost accounting and production information. 
RETENTION 003 fisc yrs 
COMMENTS This is a new system so presently there is only one year on hand. Retain in office for current month and 3 years in office storage. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

SERIES ID 0823-173 
TITLE Stock Issued Sheet 
DESCRIPTION Completed, pre-printed form documenting stock issued from the stockroom to job production. 
RETENTION 006 months 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1986-10-30 
K.A.R. NUMBER 53-2-068 

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