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Kansas Records Retention Schedules

Results of Query:

Agency Code: 173-020 (Department of Administration. Information Systems & Communications)
Subagency: Accounting Tech. Support

Page 1 of 1 showing 24 records of 24 total, starting on record 1



Agency Number: 173-020
Department of Administration
Information Systems & Communications
Accounting Tech. Support & Planning

SERIES ID 0104-173 
TITLE A-Listings 
DESCRIPTION Computer printouts displaying the run cycle of batch jobs which have successfully run, as well as batch jobs which have not successfully run with error explanations. 
RETENTION 002 months 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0105-173 
TITLE A-Listings for KIPPS Payroll 
DESCRIPTION Computer printouts displaying run cycles of batch jobs, both successful and unsuccessful, for use in the preparation of warrants for the KIPPS payroll system. 
RETENTION 003 months 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0106-173 
TITLE Billing Reports 
DESCRIPTION Computer printouts billing agencies for work processed by the Data Entry unit. 
RETENTION 004 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0107-173 
TITLE Blanks and Duplicates 
DESCRIPTION Handwritten log of duplicate warrants issued including an explanation of why a duplicate warrant was necessary. 
RETENTION Permanent 
DISPOSITION Permanent 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0110-173 
TITLE CENPAY 
DESCRIPTION Computer printout documenting the day's beginning and ending warrant numbers for miscellaneous warrants. 
RETENTION 002 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0116-173 
TITLE DISC Computer Charges 
DESCRIPTION Documents relating to charges to the Technical Support Unit from DISC including a summary report of the distribution of charges. 
RETENTION 002 months 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0117-173 
TITLE DISC Maintenance Requests 
DESCRIPTION Forms printed for agency requesting the Technical Support unit for any change on computer programs. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0112-173 
TITLE Daily Activity Control Register 
DESCRIPTION Daily computer printout recording patches of vouchers received from Payroll which are to keyed into the MAPPER system. 
RETENTION 002 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0113-173 
TITLE Daily Activity Log 
DESCRIPTION Computer printout recording all jobs keyed, output or saved by the Data Entry unit and the time of day activity occurred. 
RETENTION 002 months 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0114-173 
TITLE Daily Back-Up Tapes 
DESCRIPTION Magnetic tapes recording daily data entry performed by the Data Entry unit. 
RETENTION See Comments 
COMMENTS Retain tape for one week, erase, and then reuse the tape. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0115-173 
TITLE Data Entry Operator Statistics 
DESCRIPTION Computer printout documenting individual operator statistics and performance. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0119-173 
TITLE File History Tape Library 
DESCRIPTION Daily printout of magnetic tape inventory used for reference purposes, as well as a handwritten log of the magnetic computer tapes used daily. 
RETENTION 003 days 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0121-173 
TITLE MAPPER Record Data Costs 
DESCRIPTION Computer printout relating to DISC charges accrued by the unit for reports concerning various services, program charges, equipment and computer costs. 
RETENTION 004 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0120-173 
TITLE Magnetic Tape Files of Jobs Completed by the Data Entry Unit 
DESCRIPTION Magnetic tapes containing the most recent copy of each data entry job keyed by the Data Entry unit. 
RETENTION See Comments 
COMMENTS Retain until no longer needed to back up data entry activity, then erase. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0122-173 
TITLE Paymaster Payroll Totals 
DESCRIPTION Semimonthly printouts recording total payroll deductions for each payroll system including totals for regular paymaster, federal system paymaster, KIPPS paymaster, Regent's & 682 system paymaster. 
RETENTION 002 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0123-173 
TITLE Program Formats for Data Entry Jobs 
DESCRIPTION Computer printout detailing data elements of fields for data entry jobs performed by the Data Entry Unit. 
RETENTION Permanent 
DISPOSITION Permanent 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0124-173 
TITLE Run Documentation 
DESCRIPTION Computer printouts which document the actual programs operating on the UNISYS computer system. 
RETENTION Permanent 
DISPOSITION Permanent 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0126-173 
TITLE Savings Bonds Update Totals 
DESCRIPTION Monthly computer printout documenting the total amount of deductions for employees making savings bond purchases. 
RETENTION Permanent 
DISPOSITION Permanent 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0127-173 
TITLE Standard Processing Control Report 
DESCRIPTION Daily computer printout processing the warrants and listing warrant numbers and amounts. 
RETENTION 002 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0128-173 
TITLE Title 19 Totals 
DESCRIPTION Computer printouts relating to the reconciliation of control totals and reports to show that the payroll for Title 19 programs (SRS) balance. 
RETENTION 002 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0129-173 
TITLE Unit Inventory 
DESCRIPTION Computer printout documenting the on-hand inventory of office supplies. 
RETENTION 004 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0130-173 
TITLE Voided Warrants Ledger Books 
DESCRIPTION Ledger books recording voided warrants with explanations for each void. 
RETENTION Permanent 
DISPOSITION Permanent 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0131-173 
TITLE Vouchers - Purchase 
DESCRIPTION Copies of documents used to order and pay for goods and services: DA forms 100 thru 109 and DA-120. 
RETENTION 005 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0132-173 
TITLE Warrant Register Totals 
DESCRIPTION Monthly computer printout relating to reconciliation of payroll systems with total amounts on time sheets. 
RETENTION 002 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

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