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Kansas Records Retention Schedules

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Agency Code: 173-020 (Department of Administration. Information Systems & Communications)
Subagency: Bureau of Information Services

Page 1 of 1 showing 18 records of 18 total, starting on record 1



Agency Number: 173-020
Department of Administration
Information Systems & Communications
Bureau of Information Services

SERIES ID 0885-173 
TITLE 5081 Computer Cards - Aid to Indigent Defendants 
DESCRIPTION Computer cards used to record the Aid to Indigents Defense database and source documents providing a summary of the expenditures. 
RETENTION See Comments 
COMMENTS Retain the beginning of the fiscal year and the accumulation during the fiscal year in the DISC office. At the end of the fiscal year send the entire accumulation to the agency. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1986-07-31 
K.A.R. NUMBER 53-2-067 

SERIES ID 0886-173 
TITLE 5081 Computer Cards - Back Up Information 
DESCRIPTION Computer cards used as the back up for source documents of KPERS and the Corporation Commission. 
RETENTION See Comments 
COMMENTS Retain cards until 3 months of information has been place on backup magnetic tape then destroy the cards. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1986-07-31 
K.A.R. NUMBER 53-2-067 

SERIES ID 0888-173 
TITLE Adds, Changes, Deletes to UCC1 
DESCRIPTION Completed, pre-printed forms submitted by agencies that are used in updating the Tape Management System. 
RETENTION 006 months 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1986-07-31 
K.A.R. NUMBER 53-2-067 

SERIES ID 0889-173 
TITLE Employee Personnel Files - Office Copies 
DESCRIPTION Copies of documents in agency's Employee Personnel Files associated with employment of specific personnel (applications, evaluations, etc.) maintained for convenience of reference. 
RETENTION See Comments 
COMMENTS Retain for length of employee's tenure plus 5 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(4) 
APPROVED 1986-07-31 
K.A.R. NUMBER 53-2-067 

SERIES ID 0890-173 
TITLE Equipment Downtime Summary Reports 
DESCRIPTION Daily updated electronic records documenting downtime on equipment and software which is down in the central site computing area. 
RETENTION See Comments 
COMMENTS Retain while equipment is active and for 3 years after equipment is deactivated and out of DISC's control. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1986-07-31 
K.A.R. NUMBER 53-2-067 

SERIES ID 0891-173 
TITLE Information Center Software 
DESCRIPTION Software provided by the center to state agencies for their use. 
RETENTION See Comments 
COMMENTS Retain until improved software is available. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1986-07-31 
K.A.R. NUMBER 53-2-067 

SERIES ID 0892-173 
TITLE Information Management Detail Reports 
DESCRIPTION Reports regarding central site computing equipment giving a daily report of computer equipment, software activity and problems. 
RETENTION See Comments 
COMMENTS Retain for the life of the equipment plus 3 years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1986-07-31 
K.A.R. NUMBER 53-2-067 

SERIES ID 0893-173 
TITLE Operating Systems - MVS 
DESCRIPTION Records related to the development, implementation, modification, and use of computer programs and systems. 
RETENTION See Comments 
COMMENTS Retain and dispose of in conjunction with associated computer programs and systems. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1986-07-31 
K.A.R. NUMBER 53-2-067 

SERIES ID 0894-173 
TITLE Production Unit Shift Logs 
DESCRIPTION Daily logs completed by shift personnel on the events that occurred during their shift. 
RETENTION 003 months 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1986-07-31 
K.A.R. NUMBER 53-2-067 

SERIES ID 0895-173 
TITLE Requests for Job Submission to DISC Production Control Section 
DESCRIPTION Completed, pre-printed forms submitted by agencies requesting the Production Control Section to perform work. (Some agency work is scheduled by pre-established schedule.) 
RETENTION 001 fisc yr 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1986-07-31 
K.A.R. NUMBER 53-2-067 

SERIES ID 0896-173 
TITLE System Channels to I/O Devices Configurations - IBM Systems 
DESCRIPTION Records related to the development, implementation, modification, and use of computer programs and systems. 
RETENTION See Comments 
COMMENTS Retain and dispose of in conjunction with associated computer programs and systems. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1986-07-31 
K.A.R. NUMBER 53-2-067 

SERIES ID 0897-173 
TITLE System Channels to I/O Devices Configurations - Sperry System 
DESCRIPTION Records related to the development, implementation, modification, and use of computer programs and systems. 
RETENTION See Comments 
COMMENTS Retain and dispose of in conjunction with associated computer programs and systems. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1986-07-31 
K.A.R. NUMBER 53-2-067 

SERIES ID 0899-173 
TITLE TEARS: Terminal Equipment Activity Reports 
DESCRIPTION Series of reports concerning maintenance activity associated with terminal equipment installed in the field providing a history of equipment on the UNIVAC and IBM systems, and used for billing. 
RETENTION See Comments 
COMMENTS Retain a history on equipment for 4 years. Deactivated equipment information is taken out of the active file and placed in a deactivated file within the computer and maintained permanently. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1986-07-31 
K.A.R. NUMBER 53-2-068 

SERIES ID 0898-173 
TITLE Tape Management System - (UCC1) 
DESCRIPTION Software system and database documents which directs the maintenance of computer tapes listing the current status of the tape library. 
RETENTION See Comments 
COMMENTS Database is stored on computer and should be retained permanently. Daily printouts are also generated and are to be retained for current day plus 5 prior days. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1986-07-31 
K.A.R. NUMBER 53-2-067 

SERIES ID 0900-173 
TITLE User Availability of Hardware and Sperry System Software Reports 
DESCRIPTION Daily reports that provide information on up time on software and hardware for both the IBM and Sperry systems which also provide cumulative monthly and yearly data. 
RETENTION 001 cldr yr 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1986-07-31 
K.A.R. NUMBER 53-2-067 

SERIES ID 0901-173 
TITLE User File - Computer Operations Section 
DESCRIPTION Records documenting the interaction between the assistant director of the Computer Operations Section and various state agencies. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-01-13 
K.A.R. NUMBER 53-2-099 

SERIES ID 0902-173 
TITLE Vendor File - Computer Operations Section 
DESCRIPTION Records concerning purchases from specific vendors: invoices, correspondence, vouchers, ledger books and cards, etc. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1986-07-31 
K.A.R. NUMBER 53-2-067 

SERIES ID 0903-173 
TITLE Worksheets for Rate Development 
DESCRIPTION Records used to document the development of a rate structure for charges to be made to state agencies for DISC services. 
RETENTION 004 fisc yrs 
COMMENTS Retain longer if audit has not occurred. Destroy after audit is complete. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1986-07-31 
K.A.R. NUMBER 53-2-067 

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