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Kansas Records Retention Schedules

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Agency Code: 173-020 (Department of Administration. Information Systems & Communications)
Subagency: Bureau of Telecommunications

Page 1 of 1 showing 21 records of 21 total, starting on record 1



Agency Number: 173-020
Department of Administration
Information Systems & Communications
Bureau of Telecommunications

SERIES ID 0904-173 
TITLE Agency Equipment Form 
DESCRIPTION Copies of DA form 2733 used to maintain agencies' equipment records. 
RETENTION 003 months 
COMMENTS Originals in the Monthly Billing Records in the Bureau of Administrative Services. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-01-13 
K.A.R. NUMBER 53-2-099 

SERIES ID 0905-173 
TITLE Budget Files 
DESCRIPTION Working files containing copies of the bureau's budgets and any supporting documentation. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. Originals are in the Bureau of Administrative Services. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-01-13 
K.A.R. NUMBER 53-2-099 

SERIES ID 0908-173 
TITLE Correspondence - Policy Related 
DESCRIPTION Incoming and outgoing letters and memoranda documenting interaction between the Telecommunication Network Operations Section and state agencies. 
RETENTION 006 fisc yrs 
COMMENTS Retain in office 2 years, transfer to the records center for 4 years, then transfer to the archives. Supersedes general schedule requirements for "Correspondence." 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1994-01-13 
K.A.R. NUMBER 53-2-099 

SERIES ID 0906-173 
TITLE Correspondence - Policy Related 
DESCRIPTION Incoming and outgoing letters and memoranda documenting interaction between the Telecommunications Bureau and other state agencies. 
RETENTION 005 cldr yrs 
COMMENTS Retain in office 1 calendar year, transfer to the records center for 4 calendar years, then transfer to the archives. Supersedes general schedule retention requirements for "Correspondence." 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1994-01-13 
K.A.R. NUMBER 53-2-099 

SERIES ID 0907-173 
TITLE Correspondence - Policy Related 
DESCRIPTION Incoming and outgoing letters and memoranda regarding the Telecommunications Bureau's interaction with entities other than state agencies. 
RETENTION 005 cldr yrs 
COMMENTS Retain in office 1 calendar year, transfer to the records center for 2 calendar years, then transfer to the archives. Supersedes general schedule retention requirements for "Correspondence." 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1994-01-13 
K.A.R. NUMBER 53-2-099 

SERIES ID 0909-173 
TITLE Employee Personnel Files - Office Copies 
DESCRIPTION Copies of documents in agency's Employee Personnel Files associated with employment of specific personnel (applications, evaluations, etc.) maintained for convenience of reference. 
RETENTION See Comments 
COMMENTS Retain for length of employee's tenure plus 5 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(4) 
APPROVED 1994-01-13 
K.A.R. NUMBER 53-2-099 

SERIES ID 0910-173 
TITLE Inventory of Service and Equipment by Agency 
DESCRIPTION Computer listing of service and equipment used by state agencies owned and leased by Southwestern Bell. 
RETENTION See Comments 
COMMENTS Obsolete series, destroy immediately. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1986-07-31 
K.A.R. NUMBER 53-2-067 

SERIES ID 0911-173 
TITLE Kansas Telephone Directories for State Agencies - Outdated File 
DESCRIPTION Records documenting state agencies requests for free telephone directories. 
RETENTION See Comments 
COMMENTS Obsolete series, destroy immediately. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1986-07-31 
K.A.R. NUMBER 53-2-067 

SERIES ID 0912-173 
TITLE Long Distance Charges for State Agencies 
DESCRIPTION Copies of monthly reports detailing individual charges for state agencies. 
RETENTION 003 months 
COMMENTS Originals in the Bureau of Administrative Services. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-01-13 
K.A.R. NUMBER 53-2-099 

SERIES ID 0913-173 
TITLE Other Charges and Credits Files 
DESCRIPTION Documents relating to monthly additions or deletions made to each agency's portion of the basic Southwestern Bell bill. 
RETENTION 003 fisc yrs 
COMMENTS Retain in office 2 fiscal years, transfer to the records center for 1 fiscal year, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-01-13 
K.A.R. NUMBER 53-2-099 

SERIES ID 0914-173 
TITLE Request for Proposal File 
DESCRIPTION Studies prepared by the telecommunications engineer regarding the design and installation of telephone systems for state agencies. 
RETENTION See Comments 
COMMENTS Retain in office 3 fiscal years, transfer to the records center for 7 fiscal years, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1994-01-13 
K.A.R. NUMBER 53-2-099 

SERIES ID 0915-173 
TITLE Request for Proposal File - Centrex System 
DESCRIPTION Studies prepared by telecommunications staff members in the Centrex management section regarding the design and installation of telephone systems for state agencies in the Topeka area. 
RETENTION See Comments 
COMMENTS Retain while current plus 1 year after any installation has been completed and checked, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1994-01-13 
K.A.R. NUMBER 53-2-099 

SERIES ID 0916-173 
TITLE Shared Data Circuit Billing Files 
DESCRIPTION Documents related to billing state agencies for costs associated with the circuitry that ties outlying state agencies with the Capitol Complex area. 
RETENTION 006 fisc yrs 
COMMENTS Retain in office 2 fiscal years, transfer to the records center for 4 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-01-13 
K.A.R. NUMBER 53-2-099 

SERIES ID 0917-173 
TITLE Southwestern Bell Billing Ledger 
DESCRIPTION Completed, pre-printed forms containing cost information drawn from bills received from Southwest Bell listed by agency and line numbers. 
RETENTION 003 fisc yrs 
COMMENTS Retain in office 2 fiscal years, transfer to the records center for 1 fiscal year, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-01-13 
K.A.R. NUMBER 53-2-099 

SERIES ID 0922-173 
TITLE Telephone Billing Records 
DESCRIPTION Copies of records providing a monthly summary of KANS-A-N line charges consisting of computer printouts, DA forms, and 4" x 8" billing cards from Southwestern Bell and A T & T. 
RETENTION 003 months 
COMMENTS Originals are in the Bureau of Administrative Services. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-01-13 
K.A.R. NUMBER 53-2-099 

SERIES ID 0919-173 
TITLE Telephone Billing Records 
DESCRIPTION Copies of telephone service requests sent to A T & T and Southwestern Bell to make changes in agency telephone systems. 
RETENTION 005 fisc yrs 
COMMENTS Retain in office 2 fiscal years, transfer to the records center for 3 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-01-13 
K.A.R. NUMBER 53-2-099 

SERIES ID 0920-173 
TITLE Telephone Billing Records 
DESCRIPTION Current fiscal year billing and work order records maintained to monitor telecommunications usage by state agencies. 
RETENTION See Comments 
COMMENTS Retain in office 1 fiscal year, transfer to the records center for 2 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1986-07-31 
K.A.R. NUMBER 53-2-067 

SERIES ID 0918-173 
TITLE Telephone Billing Records 
DESCRIPTION Copies of monthly computer printouts received from Southwestern Bell regarding line charges which provide a summary of the individual bills received by each agency. 
RETENTION 003 months 
COMMENTS Originals are in the Bureau of Administrative Services. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-01-13 
K.A.R. NUMBER 53-2-099 

SERIES ID 0921-173 
TITLE Telephone Billing Records 
DESCRIPTION Monthly computer printout regarding errors in KANS-A-N billing that require correction. 
RETENTION 006 fisc yrs 
COMMENTS Retain in office 2 years, transfer to the records center for 4 years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-01-13 
K.A.R. NUMBER 53-2-099 

SERIES ID 0923-173 
TITLE Topographical, Aerial, Architectural Maps 
DESCRIPTION Maps and drawings which are used to assist Telecommunications engineers with site and area planning. 
RETENTION Permanent 
DISPOSITION Permanent 
RESTRICTIONS None 
APPROVED 1986-07-31 
K.A.R. NUMBER 53-2-067 

SERIES ID 0924-173 
TITLE Vouchers - Purchase 
DESCRIPTION Copies of documents used to order and pay for goods and services: DA forms 100 thru 109 and DA-120. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-01-13 
K.A.R. NUMBER 53-2-099 

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