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Kansas Records Retention Schedules

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Agency Code: 173-020 (Department of Administration. Information Systems & Communications)
Subagency: Information Resource Management

Page 1 of 1 showing 6 records of 6 total, starting on record 1



Agency Number: 173-020
Department of Administration
Information Systems & Communications
Information Resource Management

SERIES ID 0928-173 
TITLE Agency Information Technology Plans 
DESCRIPTION State agency-prepared plans regarding the agency's plans for subsequent fiscal year information technology. 
RETENTION 002 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1986-07-31 
K.A.R. NUMBER 53-2-067 

SERIES ID 0929-173 
TITLE Approval Letters 
DESCRIPTION Records documenting requests from state agencies for equipment, software and hardware, and DISC approval on those requests. 
RETENTION 005 fisc yrs 
COMMENTS Retain in office 2 fiscal years, transfer to the records center for 3 fiscal years, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1994-01-13 
K.A.R. NUMBER 53-2-099 

SERIES ID 0930-173 
TITLE Audit Files - DISC 
DESCRIPTION Files documenting electronic audits done by DISC of data processing center in the state in accordance with KSA 75-4708(c). 
RETENTION See Comments 
COMMENTS Retain audit reports and working papers until agency is audited by legislative post-audit or an outside auditor. Dispose of working papers, then send audit reports to the archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1986-07-31 
K.A.R. NUMBER 53-2-067 

SERIES ID 0931-173 
TITLE Correspondence - Routine 
DESCRIPTION Incoming and outgoing letters and memoranda which pertain only to routine matters handled in accordance with existing policy and procedures: requests for information, letters of transmittal, etc. 
RETENTION 005 fisc yrs 
COMMENTS Retain in office 3 fiscal years, transfer to the records center for 2 fiscal years, then destroy. Supersedes general schedule retention requirements for "Correspondence." 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-01-13 
K.A.R. NUMBER 53-2-099 

SERIES ID 0932-173 
TITLE Information Resource Managers Agency Files 
DESCRIPTION Files documenting interaction between Information Resource Managers and their assigned agencies. 
RETENTION 004 fisc yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1986-07-31 
K.A.R. NUMBER 53-2-067 

SERIES ID 0933-173 
TITLE Special Studies - DISC BIRM 
DESCRIPTION Studies prepared by IRM's in response to legislative requests, security issues, etc. Some studies become important for the development of the master plan. 
RETENTION 006 fisc yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1986-07-31 
K.A.R. NUMBER 53-2-067 

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