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Kansas Records Retention Schedules

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Agency Code: 175-004 (Kansas Housing Resources Corporation. Asset Management)

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Agency Number: 175-004
Kansas Housing Resources Corporation
Asset Management

SERIES ID 0037-175 
TITLE Section 8 Project Files 
DESCRIPTION Contract administration files for HUD Section 8 properties. Information contained in the files includes project information, Management and Occupancy Reviews (MORs), Affirmative Fair Housing Marketing Plans, tenant file reviews, physical inspections, management statements, rent schedules, budget worksheets, special claims, Reserve for Replacements (RERs), vacancy notices, Housing Assistance Payment (HAP) Vouchers, original budget requisitions, and budget requisition revisions. 
RETENTION See Comments 
COMMENTS Retain 5 years after the end of the project, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(1)(30); 5 USC 552a 
APPROVED 2008-07-17 
K.A.R. NUMBER 53-2-156 

Agency Number: 175-004
Kansas Housing Resources Corporation
Asset Management
Asset Management Unit
Section 8 Housing

SERIES ID 0022-175 
TITLE Special Claims Files 
DESCRIPTION Documents relating to claims filed against HUD, through KHRC, by organizations, companies, individual, or tenants regarding the rehabilitation of housing properties. Information in the files can include but are not limited to: claim form, memorandums, correspondence, project summary, and cost specifications. 
RETENTION See Comments 
COMMENTS Retain 5 years after resolution, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(1)(30) 
APPROVED 2004-10-14 
K.A.R. NUMBER 53-2-140 

Agency Number: 175-004
Kansas Housing Resources Corporation
Asset Management
Financial

SERIES ID 0023-175 
TITLE Contract Renewal Records 
DESCRIPTION Documents detailing property contract renewals. 
RETENTION See Comments 
COMMENTS Retain 3 years in office, then transfer to the state records center for 10 years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(1)(30); 5 USC 552a 
APPROVED 2004-10-14 
K.A.R. NUMBER 53-2-140 

SERIES ID 0024-175 
TITLE Rent Adjustment Records 
DESCRIPTION Documents detailing property rent adjustments. 
RETENTION See Comments 
COMMENTS Retain 3 years active in office, then transfer to the state records center for 10 years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(1)(30); 5 USC 552a 
APPROVED 2004-10-14 
K.A.R. NUMBER 53-2-140 

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