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Kansas Records Retention Schedules

Results of Query:

Agency Code: 204 (Board of Mortuary Arts. )

Page 1 of 1 showing 25 records of 25 total, starting on record 1



Agency Number: 204-001
Board of Mortuary Arts

SERIES ID 0001-204 
TITLE Apprentice Files 
DESCRIPTION Applications and supporting documentation on participants in a required pre-licensure 1 year embalmers apprenticeship served at a funeral home after completing academic training and passing the exam. 
RETENTION See Comments 
COMMENTS Transfer to individual embalmer's license application file after completion of apprenticeship. If apprenticeship not completed retain 6 calendar years, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS KSA 45-221(a)(1)(9) 
APPROVED 1993-04-15 
K.A.R. NUMBER 53-2-096 

SERIES ID 0002-204 
TITLE Assistant Funeral Directors' Cards 
DESCRIPTION Kardex cards containing the name, address, license issuance date, and license renewal information for licensed assistant funeral directors as required by KSA 65-1711. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-04-15 
K.A.R. NUMBER 53-2-096 

SERIES ID 0003-204 
TITLE Assistant Funeral Directors' License Application Files 
DESCRIPTION Applications and correspondence relating to the issuance of assistant funeral directors' licenses. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS KSA (a)(1)(6)(9), 5 USC Sec. 522a 
APPROVED 1993-04-15 
K.A.R. NUMBER 53-2-096 

SERIES ID 0005-204 
TITLE Complaint Files 
DESCRIPTION Variety of documents relating to investigations of complaints filed against funeral directors, assistant funeral directors, or embalmers and to actions taken by the board in response to complaints. 
RETENTION See Comments 
COMMENTS Retain 5 years after investigation is closed, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-04-15 
K.A.R. NUMBER 53-2-096 

SERIES ID 0006-204 
TITLE Complaint Files - Director's Office 
DESCRIPTION Convenience copies of selected portions of complaint files retained to facilitate responses to public requests for information. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1993-04-15 
K.A.R. NUMBER 53-2-096 

SERIES ID 0007-204 
TITLE Continuing Education Programs Files 
DESCRIPTION Variety of documents related to continuing education programs for mortuary arts professionals sponsored by colleges, universities, state associations and private organizations. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer files for Kansas schools to the archives, destroy the remainder. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1993-04-15 
K.A.R. NUMBER 53-2-096 

SERIES ID 0008-204 
TITLE Continuing Education Requirements Files 
DESCRIPTION Documents related to licensees fulfillment of continuing education requirements including receipts for continuing education courses and license renewal notices. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1993-04-15 
K.A.R. NUMBER 53-2-096 

SERIES ID 0010-204 
TITLE Embalmers' Cards 
DESCRIPTION Kardex cards containing the name, address, license number, date of issuance and license renewal information for licensed embalmers as required by KSA 65-1711. 
RETENTION See Comments 
COMMENTS Retain no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS KSA 45-221(a)(9) 
APPROVED 1993-04-15 
K.A.R. NUMBER 53-2-096 

SERIES ID 0011-204 
TITLE Embalmers' License Application Files 
DESCRIPTION Applications and supporting documentation relating to the issuance of embalmers' licenses including transcripts, examinations, applications, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS KSA 45-221(a)(1)(9) 
APPROVED 1993-04-15 
K.A.R. NUMBER 53-2-096 

SERIES ID 0012-204 
TITLE Embalmers' Transcripts 
DESCRIPTION College transcripts and certificates that have been removed from inactive embalmers' license files and retained for reference purposes. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(1) 
APPROVED 1993-04-15 
K.A.R. NUMBER 53-2-096 

SERIES ID 0016-204 
TITLE Funeral Directors' Cards 
DESCRIPTION Kardex cards containing the name, address, license date, and license renewal information for licensed funeral directors as required by KSA 65-1711. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-04-15 
K.A.R. NUMBER 53-2-096 

SERIES ID 0017-204 
TITLE Funeral Directors' License Application Files 
DESCRIPTION Applications and supporting documentation relating to the issuance of funeral directors' licenses including examinations, transcripts, applications, receipts, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS KSA (a)(1)(6)(9), 5 USC Sec. 522a 
APPROVED 1993-04-15 
K.A.R. NUMBER 53-2-096 

SERIES ID 0018-204 
TITLE Funeral Establishment Cards 
DESCRIPTION Index cards containing summary data on all licensed mortuary arts establishments maintained for convenience of reference. 
RETENTION See Comments 
COMMENTS Obsolete series. Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1993-04-15 
K.A.R. NUMBER 53-2-096 

SERIES ID 0019-204 
TITLE Funeral Establishment License Application Files 
DESCRIPTION Applications submitted biennially by mortuary arts establishments to obtain or renew a license to do business in the state. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-04-15 
K.A.R. NUMBER 53-2-096 

SERIES ID 0020-204 
TITLE Funeral Establishment License Renewal Cards 
DESCRIPTION Kardex cards containing establishment license renewal data for mortuary arts establishments. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-04-15 
K.A.R. NUMBER 53-2-096 

SERIES ID 0021-204 
TITLE Inactive Practioners Applications 
DESCRIPTION Applications submitted by licensees who will not be practicing in Kansas but who do not want to allow their license to lapse. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1993-04-15 
K.A.R. NUMBER 53-2-096 

SERIES ID 0022-204 
TITLE Inspection Report Summaries 
DESCRIPTION Summary listings of mortuary arts establishments inspected in each county during the fiscal year. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1993-04-15 
K.A.R. NUMBER 53-2-096 

SERIES ID 0023-204 
TITLE Inspection Reports 
DESCRIPTION Reports on inspections of mortuary arts establishments conducted twice a year to monitor compliance with licensing laws and board policies and procedures. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-04-15 
K.A.R. NUMBER 53-2-096 

SERIES ID 0026-204 
TITLE License Log 
DESCRIPTION Log containing names, license numbers, and date of license issuance of licensed funeral directors, assistant funeral directors, and embalmers compiled and maintained for convenience of reference. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1993-04-15 
K.A.R. NUMBER 53-2-096 

SERIES ID 0028-204 
TITLE Pre-registered Mortuary Arts Student Files 
DESCRIPTION Documents relating to students enrolled in a mortuary arts school who intend to graduate, take the appropriate examination, serve an apprenticeship, and obtain a license. 
RETENTION See Comments 
COMMENTS Transfer documents to individual apprentice file at beginning of apprenticeship and retain accordingly. If mortuary arts program is not completed retain for 6 calendar years, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1993-04-15 
K.A.R. NUMBER 53-2-096 

SERIES ID 0029-204 
TITLE Prearranged Funeral Agreements Cards 
DESCRIPTION Summary of prearranged funeral agreements for each mortuary arts establishment maintained for reference purposes. 
RETENTION See Comments 
COMMENTS Obsolete series. Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1993-04-15 
K.A.R. NUMBER 53-2-096 

SERIES ID 0030-204 
TITLE Prearranged Funeral Agreements Files 
DESCRIPTION Reports submitted biennially by funeral homes listing all prearranged funeral agreements, which are funds deposited in an account prior to death to cover funeral expenses, as required by KSA 16-301. 
RETENTION See Comments 
COMMENTS Retain until superseded and no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1993-04-15 
K.A.R. NUMBER 53-2-096 

SERIES ID 0034-204 
TITLE Registered Student Files - Pending Apprenticeship 
DESCRIPTION Documents relating to students who have completed all requirements for a mortuary arts license but have not performed an apprenticeship. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(1) 
APPROVED 1993-04-15 
K.A.R. NUMBER 53-2-096 

SERIES ID 0038-204 
TITLE Summary Apprentice Quarterly Reports 
DESCRIPTION Quarterly reports to the board summarizing the progress of apprentice embalmers. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(9) 
APPROVED 1993-04-15 
K.A.R. NUMBER 53-2-096 

SERIES ID 0039-204 
TITLE Suspended Licensees List 
DESCRIPTION Lists of licensees suspended for non-payment of fees along with the individual reminder notices. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1993-04-15 
K.A.R. NUMBER 53-2-096 

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