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Kansas Records Retention Schedules

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Agency Code: 264-002 (Department of Health and Environment. Environment Division)
Subagency: Bureau of Water

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Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Water

SERIES ID 0811-264 
TITLE 503 Sludge Reports 
DESCRIPTION Reports submitted by Municipal and Industrial Wastewater Treatment facilities including laboratory results covering the disposal of sludge waste. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-04-16  ; Revised 2015-04-20
K.A.R. NUMBER 53-2-185 

SERIES ID 0601-264 
TITLE Agricultural Waste Facilities Files 
DESCRIPTION Plan sheets, correspondence, registration applications, reports, and other documents related to issuing permits and regulating waste water produced by animal feed lot facilities. 
RETENTION 010 cldr yrs  
DISPOSITION Archives 
RESTRICTIONS KSA 45-221 (a)(1); KSA 65-170g, KAR 28-46-23, 40 CFR 122.7 40 CFR 123.25 
APPROVED 2015-08-12 
K.A.R. NUMBER 53-2-188 

SERIES ID 0568-264 
TITLE Annual Priority List - EPA Construction Grants and State Revolving Fund Loans 
DESCRIPTION Annual report prepared to inform the public of the priorities established for the allocation of EPA construction grants and state revolving fund loans for wastewater facility construction. 
RETENTION Permanent 
DISPOSITION Permanent 
RESTRICTIONS None 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

SERIES ID 0689-264 
TITLE Aquatic Macro-Invertebrate Sample Identification Sheets 
DESCRIPTION Records of the contents of water samples taken from sampling stations as regards aquatic organisms according to laboratory analysis. 
RETENTION 020 cldr yrs 
COMMENTS This data is available in the Water Quality Data for Kansas report and the EPA's STORET system. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-08-12 
K.A.R. NUMBER 53-2-188 

SERIES ID 0690-264 
TITLE Arkansas River Corridor Assessment Project Records 
DESCRIPTION Documents containing chemical, biological, and hydrological information on the Arkansas River and used to prepare a comprehensive analysis of the river's water quality. 
RETENTION 020 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

SERIES ID 0691-264 
TITLE Bio-Screening Program Records 
DESCRIPTION Documents regarding the screening, analysis, and impact assessment of municipal and industrial waste water on aquatic life: correspondence, reports, notes, and related records. 
RETENTION 020 Calendar Years 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2015-05-21 
K.A.R. NUMBER 53-2-186 

SERIES ID 0005-264 
TITLE Bond Fund Accounts Audit Reports 
DESCRIPTION Audit reports related to municipal sewer construction revenue bonds held by the agency. 
RETENTION 007 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

SERIES ID 0634-264 
TITLE Chlorophyll A Analysis Sheets 
DESCRIPTION Chemical analysis data relating to tests for chlorophyll A in lakes and wetlands that is used to monitor levels and ensure compliance with water quality standards. 
RETENTION 020 cldr yrs 
COMMENTS Data is found in the EPA's STORET system and the Kansas University's Kansas Water Database. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-08-12 
K.A.R. NUMBER 53-2-188 

SERIES ID 0466-264 
TITLE Chlorophyll Test Results 
DESCRIPTION Worksheets used to plot results of tests for chlorophyll content in water samples. 
RETENTION 005 cldr yrs 
COMMENTS Some of this information can also be found in the EPA's STORET system. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2015-08-12 
K.A.R. NUMBER 53-2-188 

SERIES ID 0468-264 
TITLE Clean Lakes Restoration Priority Data Sheets 
DESCRIPTION Surveys of physical features of lakes including general topography, drainage, ownership and other legal issues, water use, and miscellaneous information. 
RETENTION 020 cldr yrs 
COMMENTS Contact State Archives for appraisal, if not accepted then destroyed. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

SERIES ID 0514-264 
TITLE Consulting Engineers' Reports 
DESCRIPTION Reports submitted by consulting engineers to the department on behalf of water treatment plants prior to major changes in the treatment process that provide a historical summary of plant operations. 
RETENTION 005 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2015-10-22 
K.A.R. NUMBER 53-2-189 

SERIES ID 0511-264 
TITLE County Sanitation Files 
DESCRIPTION Correspondence, lab reports, and other documents relating to domestic sewer and water issues maintained to ensure that private property owners comply with water supply and sanitation regulations. 
RETENTION 005 cldr yrs 
COMMENTS a.k.a. "4.0 Files" 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

SERIES ID 0566-264 
TITLE County Wide Plan Files 
DESCRIPTION Copies of plans, correspondence, and other documents concerning long range plans prepared by counties to guide the development of water and wastewater treatment facilities. 
RETENTION Until Plan is Superseded 
COMMENTS Contact State Archives for appraisal, if not accepted then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

SERIES ID 0650-264 
TITLE Data Analysis Records 
DESCRIPTION Documents that represent efforts to analyze, interpret, and give greater meaning to Kansas Biological System data to facilitate preparation of program development reports. 
RETENTION Published in final report 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-05-21 
K.A.R. NUMBER 53-2-186 

SERIES ID 0268-264 
TITLE Drinking Water Program Files 
DESCRIPTION Documents relating to the radiation portion of the state drinking water program. 
RETENTION Until Superseded 
COMMENTS Contact the State Archives for appraisal. If not accepted, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2015-08-12 
K.A.R. NUMBER 53-2-188 

SERIES ID 0697-264 
TITLE Farmstead Well Water Quality Study Records 
DESCRIPTION Documents regarding the study of private farmstead well water quality: correspondence, reports, notes, data sheets, lab reports, and related records. 
RETENTION 010 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0651-264 
TITLE Fish Consumption Advisory Files 
DESCRIPTION Documents relating to fish filet samples taken to assess the human health risks of eating fish from certain sites in Kansas and to the issuance of fish consumption advisories when necessary. 
RETENTION 020 cldr yrs 
COMMENTS Contact the State Archives for appraisal - if not accepted, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2015-05-21 
K.A.R. NUMBER 53-2-186 

SERIES ID 0477-264 
TITLE Fish Tissue Advisory Files 
DESCRIPTION Records related to development of health advisory notices for issuance to the public concerning the consumption of fish: correspondence, press releases, maps, data sheets, reports, and related records. 
RETENTION 020 cldr yrs 
COMMENTS Contact the State Archives for appraisal - if not accepted, then destory. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2015-05-21 
K.A.R. NUMBER 53-2-186 

SERIES ID 0649-264 
TITLE Fish Tissue Monitoring Program Administrative Files 
DESCRIPTION Copies of EPA fish program work plans, analytical data reports, work plan correspondence, etc. relating to the administration of the fish monitoring program. 
RETENTION 020 cldr yrs 
COMMENTS Contact state archives for appraisal, if not accepted then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

SERIES ID 0479-264 
TITLE Geographic Information Database System 
DESCRIPTION Computerized mapping system used to provide geographic information for water quality assessment operations. 
RETENTION 010 cldr years 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2015-05-21 
K.A.R. NUMBER 53-2-186 

SERIES ID 0698-264 
TITLE Groundwater Nitrate Problem Files 
DESCRIPTION Documents related to the administration of studies to assess nitrate contents of drinking water sources: correspondence, reports, publications, lab analyses, and related records. 
RETENTION 010 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0480-264 
TITLE Groundwater Quality Monitoring Network Data Files 
DESCRIPTION Records related to the monitoring of groundwater quality at sampling sites: results of lab analyses, field measurement notes, sample collection notes. 
RETENTION 020 cldr yrs 
COMMENTS Some information is also found in the EPA's STORET system. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

SERIES ID 0644-264 
TITLE Groundwater Quality Monitoring Network Files 
DESCRIPTION Field notes, lab submission forms, map of site, etc. relating to well sites that are monitored every other year to ensure compliance with groundwater quality standards. 
RETENTION 020 cldr yrs 
COMMENTS Some data is also found in EPA's STORET system and Kansas University's Kansas Water Database. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

SERIES ID 0812-264 
TITLE Hydrostatic Test Discharge General Permits 
DESCRIPTION Applications, Maps, Permits, Laboratory Data, Correspondence, etc. related to the Hydrostatic testing of new and existing underground pipeline and storage tanks and discharge of test water. 
RETENTION 010 cldr yrs from closure of project 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-04-16 
K.A.R. NUMBER 53-2-185 

SERIES ID 0813-264 
TITLE Industrial Stormwater Construction files 
DESCRIPTION Engineering Plans, permits, data, correspondence, etc. related to industrial stromwater construction permits. 
RETENTION 010 cldr yrs from closure of project 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-04-16 
K.A.R. NUMBER 53-2-185 

SERIES ID 0700-264 
TITLE Intensive Water Quality Survey Records 
DESCRIPTION Documents related to intensive surveys of specific water sources not normally monitored on a regular basis: correspondence, interim reports, field data sheets, notes, final reports, and related records. 
RETENTION 020 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2015-05-21 
K.A.R. NUMBER 53-2-186 

SERIES ID 0622-264 
TITLE Kansas Water Quality Assessment Report (305(b) Report) Files 
DESCRIPTION Report submitted to the U.S. Environmental Protection Agency every two years summarizing water quality in Kansas and the state's efforts to monitor and regulate water quality. Includes data and other supporting information used in preparing the report. 
RETENTION 020 Calendar Years 
COMMENTS Send final report to archives, all other material may be destroyed. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2015-05-21 
K.A.R. NUMBER 53-2-186 

SERIES ID 0705-264 
TITLE Laboratory Sample Log Sheets 
DESCRIPTION Record of water samples submitted to the laboratory for analysis - used to track progress of sample. 
RETENTION 010 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

SERIES ID 0706-264 
TITLE Lake Drinking Water Supply Quality Study Records 
DESCRIPTION Records related to the study of the quality of drinking water supplied from multiple-use lakes: correspondence, reports, data, notes, drafts, and reference materials. 
RETENTION 020 cldr yrs 
COMMENTS Contact state archives for appraisal, if not accepted then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

SERIES ID 0484-264 
TITLE Lake Water Quality Data Files 
DESCRIPTION Records regarding water quality for various lakes in Kansas: correspondence, data sheets, reports, publications, notes, maps, and related records 
RETENTION 020 cldr yrs 
COMMENTS Much of this information is also found in the EPA's STORET system. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2015-05-21 
K.A.R. NUMBER 53-2-186 

SERIES ID 0633-264 
TITLE Lake and Wetland Water Quality Monitoring Program Files 
DESCRIPTION Field forms, notes, and other documents related to data gathered by KDHE employees on routine lake and wetland water samples which are analyzed to ensure compliance with standards. 
RETENTION 020 cldr yrs 
COMMENTS Data is transferred to EPA's STORET system and Kansas University's Kansas Water Database. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-08-12 
K.A.R. NUMBER 53-2-188 

SERIES ID 0544-264 
TITLE Local Nonpoint Source Management Plans 
DESCRIPTION County conservation plans submitted for technical assistance and review to ensure consistency with the state nonpoint source management plan. 
RETENTION 004 fisc yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

SERIES ID 0661-264 
TITLE National Pollutant Discharge Elimination System (NPDES) Review Files 
DESCRIPTION Results of chemical analyses of waste water discharges conducted to ensure compliance with the established permit conditions. 
RETENTION 010 cldr years 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-05-21 
K.A.R. NUMBER 53-2-108 

SERIES ID 0709-264 
TITLE Netbug Computer Reports 
DESCRIPTION Information from "Aquatic Macro-Invertebrate Sample Identification Sheets" in computer report format: site information, date of sample, taxonomy of present organisms, count, and method of sampling. 
RETENTION 020 cldr yrs 
COMMENTS Data may also be found in the EPA's STORET system. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

SERIES ID 0710-264 
TITLE Pesticide Analysis Sheets 
DESCRIPTION Reports received from departmental laboratory on analysis of water samples in regard to their pesticides content. 
RETENTION 020 cldr yrs 
COMMENTS This data is also found in the EPA's STORET computer system. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

SERIES ID 0711-264 
TITLE Pesticide Records- Interagency with Department of Agriculture 
DESCRIPTION Documents concerning inter-action between the section and the Board of Agriculture in regards to pesticides and water quality: correspondence, notes, proposed memoranda of agreement, and related records. 
RETENTION 020 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2015-05-21 
K.A.R. NUMBER 53-2-186 

SERIES ID 0507-264 
TITLE Public Water Supply - Facility Plans, Drawings, and Specifications 
DESCRIPTION Plans, drawings, and specifications relating to public water supply facilities submitted to the Bureau of Water for approval to ensure that facilities are constructed in accordance with standards. 
RETENTION 005 cldr yrs 
COMMENTS Supersedes general schedule retention requirements for "Architectural Plans, Drawings, Maps, and Specifications -0007-000" 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

SERIES ID 0493-264 
TITLE Reports - Lake Water Quality 
DESCRIPTION Summary reports regarding lake water quality compiled from water sampling and laboratory analyses. 
RETENTION 020 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2015-05-21 
K.A.R. NUMBER 53-2-186 

SERIES ID 0713-264 
TITLE Rural Clean Water Project Files 
DESCRIPTION Documents concerning the administration the Rural Clean Water Project: correspondence, reports, notes, maps, computer reports, site inventories, and related records. 
RETENTION 010 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0497-264 
TITLE Sample Station Water Year Data Files (Ambient Water) 
DESCRIPTION Computerized laboratory reports containing results of the analysis of water samples taken monthly from sampling stations: chemical, biological, and radiological data. 
RETENTION 020 cldr yrs 
COMMENTS Some data is input into the EPA STORET computer system. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-08-12 
K.A.R. NUMBER 53-2-188 

SERIES ID 0498-264 
TITLE Sampling Run Planning Documents 
DESCRIPTION Materials used to plan water sample "runs." Includes sample site information, sampling requirements, personnel, equipment, and other documents. Maintained for both lake and stream sampling programs. 
RETENTION 005 cldr yrs 
COMMENTS Destroy duplicate/convenience copies yearly, but retain master records for 5 calendar years, then transfer to archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

SERIES ID 0545-264 
TITLE State Nonpoint Source Management Plan Files 
DESCRIPTION Documents relating to the development and implementation of the state's plan to control nonpoint source pollution. 
RETENTION Until Plan is Superseded 
COMMENTS Contact State Archives for appraisal - if not accepted, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2015-08-12 
K.A.R. NUMBER 53-2-188 

SERIES ID 0655-264 
TITLE Stream Biological Monitoring Files 
DESCRIPTION Field collection, sample identification, and habitat development forms relating to water samples collected at network sites visited annually to monitor compliance with water quality standards. 
RETENTION 020 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-05-21 
K.A.R. NUMBER 53-2-186 

SERIES ID 0642-264 
TITLE Stream Chemistry Monitoring Program Records 
DESCRIPTION Field forms, notes, and other documents related to data gathered on routine stream water samples which are analyzed to ensure compliance with water quality standards. 
RETENTION 020 cldr yrs 
COMMENTS Some data is found in EPA's STORET system and Kansas University's Kansas Water Database. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2015-08-12 
K.A.R. NUMBER 53-2-188 

SERIES ID 0499-264 
TITLE Stream Flow Rating Curve Charts 
DESCRIPTION Charts supplied by the Kansas Geologic Survey which plot the flow of streams by "gauge height" and "discharge." 
RETENTION 020 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-05-21 
K.A.R. NUMBER 53-2-186 

SERIES ID 0501-264 
TITLE Surface Water Quality Standards Records 
DESCRIPTION Documents concerning the development and modification of water quality standards for the state: correspondence, reports, drafts, notes, hearing rosters, agendas, minutes, and reference materials. 
RETENTION 025 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2015-05-21 
K.A.R. NUMBER 53-2-186 

SERIES ID 0637-264 
TITLE Survey Forms - Lakes 
DESCRIPTION Data gathered on the physical features of lakes including water quality, general topography, drainage, ownership and other legal issues, water use, and miscellaneous information. 
RETENTION 020 Cldr years 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2015-05-21 
K.A.R. NUMBER 53-2-108 

SERIES ID 0635-264 
TITLE Taste and Odor Algae Bloom Program Files 
DESCRIPTION Records relating to the short term investigations of algae bloom incidents on Kansas lakes. 
RETENTION 020 Cldr yrs 
COMMENTS Contact state archives for appraisal, if not accepted then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

SERIES ID 0716-264 
TITLE U.S. Army Corps of Engineers 404 Permit Applications 
DESCRIPTION Applications by individuals and organizations for permission to engage in construction on waterways and lakes in Kansas, and the evaluation and approval/disapproval thereof per federal program. 
RETENTION 005 cldr yrs 
COMMENTS See also "Construction Notices" for records related to construction following permit approval. Contact State Archives staff for appraisal - if not accepted, then destroy. 
DISPOSITION See COmments 
RESTRICTIONS None 
APPROVED 2015-08-12 
K.A.R. NUMBER 53-2-188 

SERIES ID 0719-264 
TITLE Wastewater Effluent Monitoring Reports for Municipal, Commercial, Federal & Municipal Wastewater Treatment Facilities 
DESCRIPTION Reports prepared by the owner of the wastewater treatment facility monitoring the discharge levels and required parameters. 
RETENTION 010 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-04-16  ; Revised 2015-06-12
K.A.R. NUMBER 53-2-185 

SERIES ID 0542-264 
TITLE Water Quality Certification Files 
DESCRIPTION Documents relating to the review and certification of projects which alter water courses to ensure that water quality standards are not compromised as required by state and federal statutes. 
RETENTION 008 fisc yrs 
COMMENTS Contact State Archives for appraisal - if not accepted then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

SERIES ID 0505-264 
TITLE Water Quality Field Sample Sheets 
DESCRIPTION Records used to identify water sample containers, environmental conditions at time of sample, and field test results for acidity of water. 
RETENTION 020 cldr yrs 
COMMENTS Some data is also input into the EPA STORET computer system. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

SERIES ID 0652-264 
TITLE Water Quality Standards Files 
DESCRIPTION Technical criteria development documents, interdepartmental reviews, public meeting and hearing materials, revisions, and other documents relating to establishment of water quality standards. 
RETENTION 2 Permit Cycles 
COMMENTS A permit cycle runs 005 cldr years 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

SERIES ID 0712-264 
TITLE Water Quality Standards Task Force Files 
DESCRIPTION Notes, minutes, drafts, reports, and other miscellaneous documents regarding activities of the task force to review state water quality standards. 
RETENTION 010 cldr yrs 
COMMENTS Agency will purge duplicative materials such as draft copies before transfer. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

SERIES ID 0603-264 
TITLE Water Well Reports 
DESCRIPTION Reports submitted by applicants for all wells constructed, which is required to ensure compliance with health and safety regulations. 
RETENTION 010 cldr yrs after facility closure 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 45-221(a)(1), K.S.A. 65-170g, K.A.R. 28-46-23, 40 CFR 122.7, 40 CFR 123.25 
APPROVED 2015-05-21 
K.A.R. NUMBER 53-2-186 

SERIES ID 0694-264 
TITLE Waterfront Construction Files 
DESCRIPTION Records regarding review for approval of planned construction projects on waterfronts: correspondence, applications, public notices, and maps. 
RETENTION 004 cldr yrs 
COMMENTS See also "U.S. Army Corps of Engineers 404 Permit Program Records" for applications for permit construction. Disposition - Contact State Archives for appraisal - if not accepted then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

SERIES ID 0543-264 
TITLE Watershed Demonstration Project Files 
DESCRIPTION Correspondence, final report, work plans, budgets, etc. relating to projects established in cooperation with local sponsors to demonstrate the implementation of nonpoint source pollution controls. 
RETENTION 005 fisc yrs 
COMMENTS Contact State Archives for appraisal - if not accepted then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2015-07-16 
K.A.R. NUMBER 53-2-187 

SERIES ID 0628-264 
TITLE Watershed Land Use Delineation Maps 
DESCRIPTION Annotated USGS topographical maps containing color coded land use data on watersheds which are part of the monitoring network. 
RETENTION 020 Cldr years 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2015-05-21 
K.A.R. NUMBER 53-2-186 

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Water
Geology Section

SERIES ID 0605-264 
TITLE Salt Solution Mining Files 
DESCRIPTION Inspection reports, applications, correspondence, etc. related to salt mining companies that produce salt by injecting water into the ground forcing the brine water to the surface. 
RETENTION 010 cldr yrs after facility closure 
DISPOSITION Archives 
RESTRICTIONS K.S.A. 45-221(a)(1), K.S.A. 65-170g, K.A.R. 28-46-23, 40 CFR 122.7, 40 CFR 123.25 
APPROVED 2015-04-16 
K.A.R. NUMBER 53-2-185 

SERIES ID 0604-264 
TITLE Underground Hydrocarbon Storage files 
DESCRIPTION Base maps, annual reports, applications, permits, inspection reports, etc. related to the regulation and monitoring of companies storing liquid petroleum gas in underground storage wells. 
RETENTION 010 cldr yrs after facility closure 
COMMENTS Retain in office 10 years, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS K.S.A. 45-221(a)(1), K.S.A. 65-170g, K.A.R. 28-46-23, 40 CFR 122.7, 40 CFR 123.25 
APPROVED 2015-04-16 
K.A.R. NUMBER 53-2-185 

SERIES ID 0602-264 
TITLE Underground Injection Control Correspondence files 
DESCRIPTION Permits, monthly monitoring reports, applications, correspondence, and mechanical integrity test files relating to underground injection disposal wells maintained to ensure compliance with standards. 
RETENTION 010 cldr yrs after facility closure 
DISPOSITION Archives 
RESTRICTIONS K.S.A. 45-221(a)(1)(14), K.S.A. 65-170g, K.A.R. 28-46-23, 40 CFR 122.7, 40 CFR 123.25 
APPROVED 2015-04-16 
K.A.R. NUMBER 53-2-185 

SERIES ID 0600-264 
TITLE Underground Injection Control Files - Well Logs 
DESCRIPTION Logs submitted by industries used to monitor underground injection waste disposal wells to ensure the activity and structural integrity of the wells are in compliance with standards. 
RETENTION 010 cldr yrs after facility closure 
DISPOSITION Archives 
RESTRICTIONS K.S.A. 45-221(a)(1), K.S.A. 65-170g, K.A.R. 28-46-23, 40 CFR 122.7 40 CFR 123.25 
APPROVED 2015-04-16 
K.A.R. NUMBER 53-2-185 

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Water
Industrial Programs Section

SERIES ID 0599-264 
TITLE Industrial and Pretreatment Wastewater Facilities Files 
DESCRIPTION Industrial and Pretreatment Wastewater Facilities Files, including permits, engineering reports, correspondence, and related records. 
RETENTION 020 cldr yrs after facility is no longer active 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 45-221(a)(1), K.S.A. 65-170g, K.A.R. 28-46-23, 40 CFR 22.7 40 CFR 123.25 
APPROVED 2015-04-16 
K.A.R. NUMBER 53-2-185 

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Water
Municipal Programs Section

SERIES ID 0565-264 
TITLE Municipal and Commercial Wastewater Facilities Design Reviews - Engineer Reports 
DESCRIPTION Engineer reports relating to proposed wastewater facilities submitted to the Bureau of Water for examination and approval to ensure that facilities are designed in accordance with standards. 
RETENTION See Comments 
COMMENTS Engineering Reports, Plans, Drawings, and Specifications are retained in Topeka central office during the construction project and retained either in Topeka or the appropriate District Office and destroyed 10 cldr yrs after completion of project.  
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-04-16 
K.A.R. NUMBER 53-2-185 

SERIES ID 0563-264 
TITLE Municipal and Commercial Wastewater Facilities Design Reviews - Plans/Drawings 
DESCRIPTION Plans and drawings relating to proposed wastewater facilities submitted to the Bureau of Water for examination and approval to ensure that facilities are designed in accordance with standards. 
RETENTION See Comments 
COMMENTS Engineering Reports, Plans, Drawings, and Specifications are retained in Topeka central office during the construction project and retained either in Topeka or the appropriate District Office and destroyed 10 cldr yrs after completion of project. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-04-16 
K.A.R. NUMBER 53-2-185 

SERIES ID 0564-264 
TITLE Municipal and Commercial Wastewater Facilities Design Reviews - Specifications 
DESCRIPTION Specifications relating to proposed wastewater facilities submitted to the Bureau of Water for examination and approval to ensure that facilities are designed in accordance with standards. 
RETENTION See Comments 
COMMENTS Engineering Reports, Plans, Drawings, and Specifications are retained in Topeka central office during the construction project and retained either in Topeka or the appropriate District Office and destroyed 10 cldr yrs after completion of project. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-04-16 
K.A.R. NUMBER 53-2-185 

SERIES ID 0561-264 
TITLE Municipal and Commercial Wastewater Facilities Permit Files 
DESCRIPTION Correspondence, engineer reports, permits and other documents pertaining to the monitoring of municipal and commercial wastewater facilities to ensure adherence to state and federal regulations. Also known as 2.0 Files. 
RETENTION 010 cldr yrs after facility closure 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-04-16 
K.A.R. NUMBER 53-2-185 

SERIES ID 0567-264 
TITLE State Revolving Fund Loan Files - Wastewater 
DESCRIPTION Application, correspondence, and financial records relating to the administration of a program through which the state provides 20 year loans to cities to fund the construction of wastewater facilities.  
RETENTION 025 cldr yrs after loan effective date 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-04-16 
K.A.R. NUMBER 53-2-185 

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Water
Public Water Supply Section

SERIES ID 0508-264 
TITLE Engineer Reports 
DESCRIPTION Narrative reports prepared by Bureau of Water field engineers relating to public water supply facilities' structural integrity, water quality, etc. used to monitor compliance with regulations. Also known as Orange Files. 
RETENTION 005 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2015-04-16 
K.A.R. NUMBER 53-2-185 

SERIES ID 0725-264 
TITLE Lead and Copper Compliance Files 
DESCRIPTION Correspondence and reports relating to lead and copper water analysis tests used to monitor compliance with federal and state public water supply contaminant regulations. 
RETENTION 005 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2015-04-16 
K.A.R. NUMBER 53-2-185 

SERIES ID 0724-264 
TITLE Phase II/V Compliance Files 
DESCRIPTION Correspondence and reports relating to IOC, SOC and VOC organic chemical water analysis tests used to monitor compliance with federal and state public water supply contaminant regulations. 
RETENTION 005 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2015-04-16 
K.A.R. NUMBER 53-2-185 

SERIES ID 0506-264 
TITLE Public Water Supply Files 
DESCRIPTION Correspondence, reports, fines/orders, public notices, and other documents pertaining to testing and monitoring public water supply facilities to ensure adherence to state and federal regulations. Applies to all documents pertaining to public water supply activities except those documents pertaining to the Kansas Public Water Supply Revolving Loan Program (KPWSLF) for drinking water. Also known as 1.0 Files or Green Files. 
RETENTION 005 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2015-04-16 
K.A.R. NUMBER 53-2-185 

SERIES ID 0726-264 
TITLE Public Water Supply Loan Fund Files 
DESCRIPTION Application, correspondence, & accounting records relating to a funding program sponsored by the Department of Health and Environment which loans money to cities for public water supply programs. 
RETENTION 002 fisc yrs post repayment 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2015-04-16 
K.A.R. NUMBER 53-2-185 

SERIES ID 0723-264 
TITLE Surface Water Treatment Compliance Files 
DESCRIPTION Correspondence and monthly reports submitted by surface water supply facilities used to monitor compliance with federal and state requirements on turbidity, disinfections and contact time levels. 
RETENTION 005 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2015-04-16 
K.A.R. NUMBER 53-2-185 

SERIES ID 0510-264 
TITLE Water Analysis Files 
DESCRIPTION Reports of results of pesticide, radiological, inorganic chemical, and organic chemical water analysis tests used to monitor compliance with public water supply contaminant regulations. Also known as 1.1 Files or Blue Files. 
RETENTION 005 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2015-04-16 
K.A.R. NUMBER 53-2-185 

SERIES ID 0509-264 
TITLE Water Analysis Files - Bacteriological 
DESCRIPTION Reports of results of water analysis tests showing the quantity and type of bacteria found in public water supplies used to monitor compliance with state and federal regulations. 
RETENTION 001 cldr yr 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

Agency Number: 264-002
Department of Health and Environment
Environment Division
Bureau of Water
Technical Services Section

SERIES ID 0516-264 
TITLE Water and Wastewater Operator Certification Exam Applications 
DESCRIPTION Applications submitted by individuals seeking to take the certification exam that is administered to ensure that water and wastewater treatment facilities are staffed with qualified operators. 
RETENTION See Comments 
COMMENTS Retain hard copy in office 2 calendar years, transfer to the records center for 3 calendar years, then destroy. Retain electronic database until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(9) 
APPROVED 1994-04-14 
K.A.R. NUMBER 53-2-100 

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