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Kansas Records Retention Schedules

Results of Query:

Agency Code: 264-003 (Department of Health and Environment. Health Division)
Subagency: Bureau of Consumer Health

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Agency Number: 264-003
Department of Health and Environment
Health Division
Bureau of Consumer Health

SERIES ID 0266-264 
TITLE Administration Files 
DESCRIPTION Variety of documents relating to the section chief's desk file and the daily operation of the bureau including: travel vouchers, fiscal information, etc. 
RETENTION See Comments 
COMMENTS Retain according to general schedule (KAR 53-3-1) under appropriate headings, the remainder transfer to the archives for purging. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1990-04-19 
K.A.R. NUMBER 53-2-084 

SERIES ID 0267-264 
TITLE CPCS & Administrative Officer Reference Files 
DESCRIPTION Documents used for reference purposes including: unfiled reference/miscellaneous material relating to the FDA and CPSC, recall effectiveness checks, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then contact the archives for appraisal, if not accepted, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1990-04-19 
K.A.R. NUMBER 53-2-084 

SERIES ID 0750-264 
TITLE Elevated Blood Lead Levels Case Management Files - Children 
DESCRIPTION Correspondence, environmental reports, lab results, and other documents relating to the identification, monitoring and medical management of children with elevated blood lead levels. 
RETENTION 001 cldr yr post age 17 
COMMENTS Contact State Archives for appraisal - if not accepted then destroy 
DISPOSITION See Comments 
RESTRICTIONS KSA 45-221(a)(1)(3)(30) and HIPAA Privacy Rule, 45 CFR Parts 160 and 164 
APPROVED 2015-08-12 
K.A.R. NUMBER 53-2-188 

SERIES ID 0782-264 
TITLE Environmental Lead Levels 
DESCRIPTION Record of environmental lead levels in soils using Housing and Urban Development (HUD) protocol or composites. 
RETENTION 005 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS  
APPROVED 2015-08-12 
K.A.R. NUMBER 53-2-188 

SERIES ID 0271-264 
TITLE Food and Lodging Business Licensing Files 
DESCRIPTION Documents relating to the inspection and licensing of fFood service and lodging establishments including: routine correspondence, copies of licenses, inspection forms, etc. 
RETENTION See Comments 
COMMENTS Retain until license has become inactive, plus 1 calendar year, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-04-19 
K.A.R. NUMBER 53-2-084 

SERIES ID 0240-264 
TITLE Health Planning & Statewide Health Coordinating Council Files 
DESCRIPTION Documents pertaining to health planning and Statewide Health Coordinating Council including: reports, correspondence, and miscellaneous information. 
RETENTION Until Superseded 
COMMENTS Contact State Archives for appraisal - if not accepted, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2015-08-12 
K.A.R. NUMBER 53-2-188 

SERIES ID 0224-264 
TITLE Medical Care Facilities Files 
DESCRIPTION Survey reports, correspondence, and related documents relating to the medical care facilities inspections conducted by the agency to ensure compliance with state and federal requirements. 
RETENTION 005 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-10-07 
K.A.R. NUMBER 53-2-121 

Agency Number: 264-003
Department of Health and Environment
Health Division
Bureau of Consumer Health
Food Protection and Consumer Safety Program

SERIES ID 0758-264 
TITLE Bad Checks Files 
DESCRIPTION Records relating to insufficient funds checks returned to the bureau for collection efforts. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2003-01-09 
K.A.R. NUMBER 53-2-133 

SERIES ID 0760-264 
TITLE Consumer Product Safety Commission (CPSC) 
DESCRIPTION Records relating to a contractual agreement with the CPSC to inspect selected businesses to ensure compliance with health standards. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2003-01-09 
K.A.R. NUMBER 53-2-133 

SERIES ID 0757-264 
TITLE Department of Education Summer Education Inspection Contracts 
DESCRIPTION Records relating to a contractual agreement with the Department of Education to inspect summer programs that provide meals to ensure compliance with health standards. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2003-01-09 
K.A.R. NUMBER 53-2-133 

SERIES ID 0753-264 
TITLE Revenue Files 
DESCRIPTION Documents relating to the monitoring of annual fees and fines paid to the bureau. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2003-01-09 
K.A.R. NUMBER 53-2-133 

Agency Number: 264-003
Department of Health and Environment
Health Division
Bureau of Consumer Health
Lead Poisoning Prevention

SERIES ID 0752-264 
TITLE Annual Extracts of Children's Blood Lead Level Test Results 
DESCRIPTION Computer report compiled by the bureau and submitted to the Centers for Disease Control extracting the total number of blood level test results for children. 
RETENTION See Comments 
COMMENTS Retain paper copy for prior 12 months, then shred. The CDC maintains the electronic copy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2003-01-09 
K.A.R. NUMBER 53-2-133 

Agency Number: 264-003
Department of Health and Environment
Health Division
Bureau of Consumer Health
Lead Poisoning Prevention
Healthy Homes

SERIES ID 0769-264 
TITLE In-Home Healthy Homes Survey 
DESCRIPTION Overall assessment of home health risks--not restricted to lead--used to gather info only to ultimately report to the EPA and also to assist families involved. 
RETENTION 002 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(24) 
APPROVED 2003-07-17 
K.A.R. NUMBER 53-2-135 

SERIES ID 0770-264 
TITLE Pre-Inspection Healthy Homes Survey 
DESCRIPTION Overall assessment of home health risks--not restricted to lead--used to gather info only to ultimately report to the EPA and also to assist families involved. 
RETENTION 002 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(24) 
APPROVED 2003-07-17 
K.A.R. NUMBER 53-2-135 

SERIES ID 0771-264 
TITLE Residential Mold Inquiries Assistance 
DESCRIPTION A log including any residential mold information assistance. 
RETENTION 002 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2003-07-17 
K.A.R. NUMBER 53-2-135 

Agency Number: 264-003
Department of Health and Environment
Health Division
Bureau of Consumer Health
Lead Poisoning Prevention
Licensing

SERIES ID 0772-264 
TITLE Accredited Training Course Provider Application Files 
DESCRIPTION Documents required to offer certified training for lead-based paint activities including a copy of the application, course materials, instructors' and training managers' qualifications, proof of payment and any renewal documents. 
RETENTION 005 cldr yrs 
COMMENTS Retain electronic format only as useful. Providers retain any lists of classes, tests, rosters, quality control plan, and curriculum as per KAR 28-72-4(2)(10). 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(9) 
APPROVED 2003-07-17 
K.A.R. NUMBER 53-2-135 

SERIES ID 0773-264 
TITLE Accredited Training Course Provider Re-Application 
DESCRIPTION Documents of renewal required to offer certified training for lead-based paint activities including a copy of the application, course materials, any changes to the training facility, equipment, or course materials since the last application, and proof of payment. 
RETENTION See comments 
COMMENTS Retain until superseded, or 3 calendar years, then destroy. Retain electronic format only as useful. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(9) 
APPROVED 2003-07-17 
K.A.R. NUMBER 53-2-135 

SERIES ID 0774-264 
TITLE Kansas Lead-Based Paint Directory 
DESCRIPTION A list of KDHE approved Lead Activity Firms, Risk Assessors, Lead Inspectors, Lead Abatement Supervisors, and Accredited Training Providers for the state of Kansas. 
RETENTION See comments 
COMMENTS Retain until superseded, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2003-07-17 
K.A.R. NUMBER 53-2-135 

SERIES ID 0775-264 
TITLE Lead Abatement Project Notification Files 
DESCRIPTION Documents required to begin a lead abatement project including a copy of the application, an occupational protection plan, and proof of payment. 
RETENTION 003 cldr yrs 
COMMENTS Retain electronic format only as useful. Firms retain any reports as per KAR 28-72-21. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2003-07-17 
K.A.R. NUMBER 53-2-135 

SERIES ID 0776-264 
TITLE Lead Activity Firm Application Files 
DESCRIPTION Documents required to license an entity prior to conducting lead-based paint activities such as abatement, lead inspections, risk assessments, or project designs. It includes a copy of the application, proof of payment, a list of all KDHE certified employees, copy of current licenses, copy of registration with the Kansas Secretary of State, and any renewal documents. 
RETENTION 003 cldr yrs 
COMMENTS Retain electronic format only as useful. Firms retain record copy of some materials as per KAR 28-72-21. 
DISPOSITION Destroy 
RESTRICTIONS 5 USC 552a 
APPROVED 2003-07-17 
K.A.R. NUMBER 53-2-135 

SERIES ID 0777-264 
TITLE Lead Activity Firm Renewal Application 
DESCRIPTION Documents of renewal required to license an entity prior to conducting lead-based paint activities such as abatement, lead inspections, risk assessments, or project designs. It includes a copy of the application, proof of payment, a list of all KDHE certified employees, copy of current licenses, and a copy of registration with the Kansas Secretary of State. 
RETENTION See comments 
COMMENTS Retain until superseded, or 3 calendar years, then destroy. Retain electronic format only as useful. Firms retain record copy of some materials as per KAR 28-72-21. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2003-07-17 
K.A.R. NUMBER 53-2-135 

SERIES ID 0778-264 
TITLE Lead Occupation Certificate Application/Reciprocity Application Combined Files 
DESCRIPTION Documents required to conduct lead-based paint activities in Kansas including the application forms, proof of payment, copy of training diploma from accredited training, any other state or EPA certification, third party exam results, and any renewal documents. 
RETENTION 003 cldr yrs 
COMMENTS Retain electronic format only as useful. Individuals retain any reports as per KAR 28-72-21. 
DISPOSITION Destroy 
RESTRICTIONS 5 USC 552a; KSA 45-221(a)(9) 
APPROVED 2003-07-17 
K.A.R. NUMBER 53-2-135 

SERIES ID 0779-264 
TITLE Lead Occupation Certificate Renewal Application 
DESCRIPTION Documents of renewal required to conduct lead-based paint activities in Kansas including the application forms, proof of payment, refresher training diploma, KDHE certificate. 
RETENTION See comments 
COMMENTS Retain until superseded, or 3 calendar years, then destroy. Retain electronic format only as useful. Individuals retain any reports as per KAR 28-72-21. 
DISPOSITION Destroy 
RESTRICTIONS 5 USC 552a; KSA 45-221(a)(9) 
APPROVED 2003-07-17 
K.A.R. NUMBER 53-2-135 

SERIES ID 0780-264 
TITLE Violations List 
DESCRIPTION A list of firms', individuals', and training providers' violations including actions taken. 
RETENTION 005 cldr yrs 
COMMENTS Electronic format only. Info may also be in respective firms', individuals', training providers' files. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2003-07-17 
K.A.R. NUMBER 53-2-135 

Agency Number: 264-003
Department of Health and Environment
Health Division
Bureau of Consumer Health
Lead Poisoning Prevention
Pre-Renovation Education

SERIES ID 0783-264 
TITLE Confirmation of Lead Pamphlet Receipt Forms 
DESCRIPTION Completed proof that a contractor has fulfilled pre-renovation education requirements. 
RETENTION 003 cldr yrs 
COMMENTS Place in Contractor Files and retain 3 calendar years, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2003-10-09 
K.A.R. NUMBER 53-2-136 

SERIES ID 0784-264 
TITLE Contractor Files 
DESCRIPTION Correspondence, inspection forms for on-site visits, confirmation of lead pamphlet receipt forms, etc. submitted by construction contractors, property managers, and others who perform renovations for compensation in residential housing that may contain lead-based paint to ensure compliance with K.A.R. 28-72-51 et seq. 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2003-10-09 
K.A.R. NUMBER 53-2-136 

SERIES ID 0785-264 
TITLE Potential Projects File 
DESCRIPTION List of planned or current contractor projects which may warrant contacting or investigating. 
RETENTION See Comments 
COMMENTS Retain until superseded, then destroy. Records of the contact/investigation are in Contractor Files. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2003-10-09 
K.A.R. NUMBER 53-2-136 

SERIES ID 0786-264 
TITLE Pre-Renovation Education (P.R.E) Database 
DESCRIPTION Correspondence, contact information, site visits, and enforcement actions relating to contractors, property owners, housing authorities, higher education institutions, and vendors. 
RETENTION See Comments 
COMMENTS Retain 5 calendar years then destroy. Quarterly reports of selected statistics are sent to the Environmental Protection Agency (E.P.A.) in paper format. Retain paper format only as useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2003-10-09 
K.A.R. NUMBER 53-2-136 

SERIES ID 0787-264 
TITLE Tips and Complaints Files 
DESCRIPTION Documents related to any leads or actions regarding contractors not in compliance with pre-renovation education requirements. 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(14) applies to tips, complaints, leads 
APPROVED 2003-10-09 
K.A.R. NUMBER 53-2-136 

SERIES ID 0788-264 
TITLE Trade Show Files 
DESCRIPTION Contact information, educational materials, and trade show information. 
RETENTION See Comments 
COMMENTS Retain only as useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2003-10-09 
K.A.R. NUMBER 53-2-136 

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