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Kansas Records Retention Schedules

Results of Query:

Agency Code: 264-003 (Department of Health and Environment. Health Division)
Subagency: Children, Youth

Page 1 of 1 showing 8 records of 8 total, starting on record 1



Agency Number: 264-003
Department of Health and Environment
Health Division
Children, Youth & Families Bureau

SERIES ID 0292-264 
TITLE General Program Files 
DESCRIPTION Documents relating to the administration of programs including manuals, guidance, protocols, planning, evaluation, reports, etc. 
RETENTION 003 fisc yrs 
COMMENTS Retain until no longer useful, then transfer to archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1990-04-19 
K.A.R. NUMBER 53-2-084 

Agency Number: 264-003
Department of Health and Environment
Health Division
Children, Youth & Families Bureau
Children and Families Section

SERIES ID 0302-264 
TITLE Data Files 
DESCRIPTION Completed forms submitted to the bureau for grant/contract requirements. 
RETENTION See Comments 
COMMENTS Retain for one year until data tables are received, then destroy. Carbon copies go in client's health record/chart. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-04-19 
K.A.R. NUMBER 53-2-084 

Agency Number: 264-003
Department of Health and Environment
Health Division
Children, Youth & Families Bureau
Nutrition and WIC Section

SERIES ID 0314-264 
TITLE Commodity Surplus Food Program - SRS Files 
DESCRIPTION Documents, either completed or in the developmental phases, used for the functioning of the position and in conjunction with SRS. 
RETENTION 004 cldr yrs 
COMMENTS Retain current federal year plus 3 years, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1990-04-19 
K.A.R. NUMBER 53-2-084 

SERIES ID 0307-264 
TITLE Statistical and Analytic Data 
DESCRIPTION Various documents used to analyze WIC vendor activity and finances including: ledger books, computer printouts, applications, etc. 
RETENTION See Comments 
COMMENTS Retain as required by state regulation and no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-04-19 
K.A.R. NUMBER 53-2-084 

Agency Number: 264-003
Department of Health and Environment
Health Division
Children, Youth & Families Bureau
Special Health Services

SERIES ID 0340-264 
TITLE Make a Difference Information Network Files 
DESCRIPTION Documents used in the administration of M-A-D-I-N program including: grants, correspondence, requests/referral form, statistics, memorandum of understanding, surveys, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1990-04-19 
K.A.R. NUMBER 53-2-084 

SERIES ID 0345-264 
TITLE Phenylketonuria, Congenital Hypothyroidism, Galactosemia Disease Files 
DESCRIPTION Documents used to keep track of children with genetic diseases to meet the requirements of law. 
RETENTION Permanent 
DISPOSITION Permanent 
RESTRICTIONS KSA 45-221(a)(3) 
APPROVED 1990-04-19 
K.A.R. NUMBER 53-2-084 

SERIES ID 0334-264 
TITLE Providers Files 
DESCRIPTION Documents relating to agreements by providers to accept the department's payments and not bill patients including documents for potential providers and those who choose not be an SHS provider. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-04-19 
K.A.R. NUMBER 53-2-084 

Agency Number: 264-003
Department of Health and Environment
Health Division
Children, Youth & Families Bureau
Special Health Services Section

SERIES ID 0282-264 
TITLE Clinic Reports 
DESCRIPTION Individual client medical reports listing the status of the disease and other personal information. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(3) 
APPROVED 1990-04-19 
K.A.R. NUMBER 53-2-084 

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