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Kansas Records Retention Schedules

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Agency Code: 276-003 (Kansas Department of Transportation. Division of Administration)
Subagency: Bureau of Computer Services

Page 1 of 1 showing 9 records of 9 total, starting on record 1



Agency Number: 276-003
Kansas Department of Transportation
Division of Administration
Bureau of Computer Services
Application Management

SERIES ID 0011-000 
TITLE Automated Program Listing/Source Code 
DESCRIPTION Automated program code which generates the machine language instructions used to operate an automated information system. 
RETENTION See Comments 
COMMENTS Retain for 3 system update cycles after it is superseded or replaced, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2000-08-17 
K.A.R. NUMBER 53-2-134 

SERIES ID 0031-000 
TITLE Data Documentation/Data Dictionary Records 
DESCRIPTION Records generally created during system development or modification and necessary to access, retrieve, manipulate and interpret data in an automated system including data element dictionary, file layout, code book or table, and other records that explain the meaning, purpose, structure, local relationships, and origin of the data elements. 
RETENTION See Comments 
COMMENTS Retain 3 years after discontinuance of system and until all system data is destroyed or transferred to new operating environment. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2000-08-17 
K.A.R. NUMBER 53-2-124 

SERIES ID 0032-000 
TITLE Data System Specifications 
DESCRIPTION Records necessary for using the system, user guides, system or substem definitions, system flowcharts, programs descriptions and documentation, job control or workflow records, system specifications, and input and output specifications. 
RETENTION See Comments 
COMMENTS Retain 3 years after the discontinuance of system and until all system data is destroyed or transferred to new operating environments. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2000-08-17 
K.A.R. NUMBER 53-2-124 

Agency Number: 276-003
Kansas Department of Transportation
Division of Administration
Bureau of Computer Services
Application Management/Technical Support

SERIES ID 0023-000 
TITLE Computer Run Scheduling Records 
DESCRIPTION Records used to schedule computer runs including daily schedules, run reports, and other records documenting the successful completion of a run. 
RETENTION See Comments 
COMMENTS Retain until no longer of administrative value to the agency, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2000-08-17 
K.A.R. NUMBER 53-2-134 

Agency Number: 276-003
Kansas Department of Transportation
Division of Administration
Bureau of Computer Services
Information Resource Planning

SERIES ID 0056-000 
TITLE Information Resources Management and Data Processing 
DESCRIPTION Agency IT plans, data processing service plans, strategic plans, and related records used to plan for information systems development, technology acquisitions, data processing services provision or related areas. 
RETENTION See Comments 
COMMENTS Retain until superseded, obsolete or replaced, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2006-08-17 
K.A.R. NUMBER 53-2-124 

Agency Number: 276-003
Kansas Department of Transportation
Division of Administration
Bureau of Computer Services
Technical Management Support

SERIES ID 0025-000 
TITLE Computer Usage Logs 
DESCRIPTION Logs documenting computer system usage including but not limited to log-in files, system usage files, data entry logs, and records of individual computer program usage. 
RETENTION See Comments 
COMMENTS Retain until no longer of administrative value to the agency, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2000-08-17 
K.A.R. NUMBER 53-2-124 

Agency Number: 276-003
Kansas Department of Transportation
Division of Administration
Bureau of Computer Services
Technical Support

SERIES ID 0051-000 
TITLE Hardware and Software Documentation 
DESCRIPTION Records documenting the use, operation, and maintenance of an agency's computer equipment including operating manuals, hardware/software operating system requirements, hardware/software configurations, and equipment control systems. 
RETENTION See Comments 
COMMENTS Retain until the agency no longer uses related hardware or software and all data is transferred in and made useable in the new hardware/software environment. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2000-08-17 
K.A.R. NUMBER 53-2-124 

SERIES ID 0055-000 
TITLE Information Technology Disaster Preparedness and Recovery Plans 
DESCRIPTION Records related to the protection and reestablishment of information technology services, equipment and data (back-up files) in case of a disaster. 
RETENTION See Comments 
COMMENTS Retain until superseded by revised plan, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2000-04-13 
K.A.R. NUMBER 53-2-123 

SERIES ID 0110-000 
TITLE System Users Access Records 
DESCRIPTION Electronic or textual records created to control or monitor individual access to a system and its data for security purposes, including but not limited to, user account records, security logs, and password files. 
RETENTION See Comments 
COMMENTS Retain until no longer of administrative value to the agency, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2006-08-17 
K.A.R. NUMBER 53-2-124 

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