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Agency Code: 276-006 (Kansas Department of Transportation. Bureau of Design)
Subagency: Bridge Management Unit

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Agency Number: 276-006
Kansas Department of Transportation
Bureau of Design
Bridge Management Unit

The Bureau of Design is part of KDOT's Division of Engineering and Design (276-018).


SERIES ID 0126-276 
TITLE AASHTO BRIDGEWare Software (VIRTIS/OPIS/PONTIS System) 
DESCRIPTION Bridge management software system developed by the American Association of State Highway and Transportation Officials (AASHTO), licensed and used by KDOT. All database files contain the BRIDGEWare database schema (tables and relationships) and are populated with system data. VIRTIS provides bridge load rating information, OPIS is used for bridge designs for superstructures, and PONTIS is used for bridge management . VIRTIS/OPIS data is used for analysis in the Bridge Overload Permit Routing System (BOPRS). The Bridge Workspace is the master outline for all of the data pertaining to each bridge. 
RETENTION See Comments 
COMMENTS Software is backed-up on network servers. Data is static and refreshed by AASHTO as needed. Retain until no longer useful or superseded, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2010-10-28 
K.A.R. NUMBER 53-2-165 

SERIES ID 0127-276 
TITLE Bridge Overload Permit Routing System (BOPRS) 
DESCRIPTION An Access database used to track and analyze vehicle configurations for bridge super-load permit applications. The BridgeWare VIRTIS/OPIS/PONTIS System, a family of software developed by the American Association of State Highway and Transportation Officials (AASHTO) and licensed by KDOT, contains structural engineering data for bridges. VIRTIS bridge data is exported to static input files, defining structure geometry, type, and materials, to be used by the Bridge Rating and Analysis of Structural Systems (BRASS) client application to load rate a structure. Vehicle configuration data from the permit application (i.e. origin, destination, company and contact, truck information: GVW, # axles, axle width, length, height, and cargo description) is entered into the BOPRS database. A designated route is established within BOPRS and associated road segments and bridges are identified. BOPRS initiates the execution of the BRASS software, using the vehicle configuration data in BOPRS as well as the static structure input file models created by VIRTIS, to produce the load rating detail for bridges on the designated route. The analysis results are stored in BOPRS and the route is reviewed for suitability and revised if necessary to avoid problem structures. Historical data is used for reporting and special requests. 
RETENTION See Comments 
COMMENTS Retain for five years, then destroy. At the end of BOPRS useful life, a snapshot of the BOPRS analysis data tables and relationships will be created and saved on a network server and retained for five years, then destroyed. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2010-10-28 
K.A.R. NUMBER 53-2-165 

SERIES ID 0128-276 
TITLE Bridge Overload Permit Routing System (BOPRS) Outputs 
DESCRIPTION Outputs from the Bridge Overload Permit Routing System (BOPRS). 
RETENTION 005 fiscal years 
COMMENTS Analysis results are stored in BOPRS. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2010-10-28 
K.A.R. NUMBER 53-2-165 

SERIES ID 0130-276 
TITLE Bridge Super-Load Permit Applications 
DESCRIPTION Applications, call sheets, notes, and route approval records for issuance of super-load permits processed by the Bridge Management Unit for all State maintained roads. Historical data used for reporting and analysis by the KDOT Bureau of Transportation Planning, Multi-Modal Planning Section. 
RETENTION See Comments 
COMMENTS Retain for five years, or until entered into the Bridge Oversize/Overweight Permit Routing System (BOPRS), then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2010-10-28 
K.A.R. NUMBER 53-2-165 

Agency Number: 276-006
Kansas Department of Transportation
Bureau of Design
Bridge Management Unit
Multi-Agency Records

The Bureau of Design is part of KDOT's Division of Engineering and Design (276-018).


SERIES ID 0129-276 
TITLE Bridge Regular Oversize/Overweight Permit Applications 
DESCRIPTION Applications, call sheets, notes, and route approval records for issuance of super-load permits processed by the Kansas Department of Revenue-Motor Carrier Services Bureau, Kansas Central Permit Office (formerly known as the Kansas Department of Revenue-Kansas Trucking Connection), and Motor Carrier Inspection Stations, on behalf of KDOT. Historical data is used for reporting and analysis by the KDOT Bureau of Transportation Planning, Multi-Modal Planning Section. 
RETENTION See Comments 
COMMENTS Retain for five years, then destroy. See also record series ID: 0045-280.  
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2010-10-28 
K.A.R. NUMBER 53-2-164 

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