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Kansas Records Retention Schedules

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Agency Code: 276-007 (Kansas Department of Transportation. Office of Chief Counsel)
Subagency: Office of Chief Counsel

Page 1 of 1 showing 5 records of 5 total, starting on record 1



Agency Number: 276-007
Kansas Department of Transportation
Office of Chief Counsel
Office of Chief Counsel

SERIES ID 0026-000 
TITLE Contracts 
DESCRIPTION Legal agreements with individuals and organizations. Includes all associated documents, e.g.. DA-146 series. 
RETENTION See Comments 
COMMENTS Retain in office 1 fiscal year after expiration of contract, transfer to the records center for 4 fiscal years, then destroy. See also Purchasing Records, Vendor Files, Accounts Payable Records, Bid Records, and Vouchers and Requisitions. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2000-04-13 
K.A.R. NUMBER 53-2-123 

SERIES ID 0002-276 
TITLE Correspondence - Assignments 
DESCRIPTION Letters written and or directed to the agency which are distributed to the appropriate individual to respond. 
RETENTION 005 fisc yrs 
COMMENTS Retain in office 2 fiscal years, transfer to the records center for 3 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2000-04-13 
K.A.R. NUMBER 53-2-123 

SERIES ID 0005-276 
TITLE Legal Case Files 
DESCRIPTION Records regarding specific legal cases: correspondence, legal documents, reports, notes, publications, and miscellaneous reference materials. 
RETENTION See Comments 
COMMENTS Retain in office until appeal period is over or no longer useful, transfer to the records center for 3 years, then transfer high profile or precedent setting cases as directed by the Chief Counsel to the archives for purging, destroy the remainder. 
DISPOSITION See Comments 
RESTRICTIONS KSA 45-221(a)(29) & KSA 60-270 
APPROVED 2000-04-13 
K.A.R. NUMBER 53-2-123 

SERIES ID 0006-276 
TITLE Non-Litigated Case Files 
DESCRIPTION Documents relating to potential legal cases which were settled out of court. 
RETENTION See Comments 
COMMENTS Retain in office 2 years after case is dropped, transfer to the records center for 3 years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(29) 
APPROVED 2000-04-13 
K.A.R. NUMBER 53-2-123 

SERIES ID 0007-276 
TITLE Request for Access to Records 
DESCRIPTION Documents related to requests for access to state agency records and agency responses prepared pursuant to KSA 45-218. 
RETENTION See Comments 
COMMENTS Retain in office 1 year, transfer to the records center for 7 years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2000-04-13 
K.A.R. NUMBER 53-2-123 

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