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Kansas Records Retention Schedules

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Agency Code: 276-011 (Kansas Department of Transportation. Office of Management and Budget)

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Agency Number: 276-011
Kansas Department of Transportation
Office of Management and Budget

SERIES ID 0019-276 
TITLE Financial Model 
DESCRIPTION Electronic system designed to provide a financial forecast for cash flows and fund balances to support the KDOT transportation efforts including construction and on-going operating expenses to ensure that the agency has adequate financial balances. 
RETENTION Permanent 
COMMENTS Four snapshots will be taken of the Model annually: at the time of KDOT budget submission; at the time of the Governor's budget submission to the Legislature; at the time of new revenue estimates; and at the time of final Legislative action. These snapshots will be captured in both PDF and the native file format, in a "locked" mode to prevent any changes to formula. Non-active records captured in the four annual snapshots will be saved in both PDF and native (locked formulas) formats, then transfered to the Archives and maintained in KSPACe. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED  
K.A.R. NUMBER 53-2-152 

SERIES ID 0123-276 
TITLE Road Rally Surveys 
DESCRIPTION Reports prepared by consultants of road trips taken by non-KDOT employees along specified routes to designated districts to gather their perceptions, likes, dislikes, etc. 
RETENTION Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2008-04-24 
K.A.R. NUMBER 53-2-155 

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