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Kansas Records Retention Schedules

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Agency Code: 276-019 (Kansas Department of Transportation. Office of the Inspector General)

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Agency Number: 276-019
Kansas Department of Transportation
Office of the Inspector General
Office of the Inspector General

SERIES ID 0013-276 
TITLE Audit Reports 
DESCRIPTION Summary reports encapsulating the results, scope of audit, methodology, findings and recommendations conducted on agency projects. 
RETENTION 005 fisc yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2006-10-12 
K.A.R. NUMBER 53-2-149 

SERIES ID 0014-276 
TITLE Audit Working Papers - Permanent 
DESCRIPTION Detailed work papers on a specific audit and used as documentation of particular agency processes governed by statute, regulations, Office of Management and Budget, federal government, Standard Operating Manuals, etc. 
RETENTION Permanent 
COMMENTS Record series title meets the in-house auditing criteria. 
DISPOSITION Permanent 
RESTRICTIONS None 
APPROVED 2006-10-12 
K.A.R. NUMBER 53-2-149 

SERIES ID 0015-276 
TITLE Audit Working Papers - Temporary 
DESCRIPTION Work papers created by auditors during the course of the audit. 
RETENTION See Comments 
COMMENTS Retain in office for 2 audit cycles, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2006-10-12 
K.A.R. NUMBER 53-2-149 

SERIES ID 0016-276 
TITLE Office Files 
DESCRIPTION Variety of documents relating to the operation of the office and maintained for convenience of reference. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 45-221(a)(4) 
APPROVED 2006-10-12 
K.A.R. NUMBER 53-2-149 

SERIES ID 0017-276 
TITLE Quality Control Audits 
DESCRIPTION Audits conducted every three years on the Inspector General's office by an outside CPA firm to ensure the integrity and reliability of the audits. 
RETENTION 005 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2006-10-12 
K.A.R. NUMBER 53-2-149 

SERIES ID 0018-276 
TITLE Special Investigations 
DESCRIPTION Investigations conducted by the Inspector General at the request of the legal department. 
RETENTION See Comments 
COMMENTS Retain in accordance with corresponding Litigation Case Files. If there is no corresponding case file, retain until action is taken plus 5 years, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS K.S.A. 45-221(a)(4)(10)(11) 
APPROVED 2006-10-12 
K.A.R. NUMBER 53-2-149 

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