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Kansas Records Retention Schedules

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Agency Code: 276-025 (Kansas Department of Transportation. Division of Public Affairs)

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Agency Number: 276-025
Kansas Department of Transportation
Division of Public Affairs

SERIES ID 0119-276 
TITLE Press Releases 
DESCRIPTION Paper and electronic public information issued to the news media. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer hard copy to the State Archives and destroy electronic format. Not all Press Releases are posted online. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2008-01-24 
K.A.R. NUMBER 53-2-154 

SERIES ID 0120-276 
TITLE Publications 
DESCRIPTION Internally produced newsletters, pamphlets, leaflets, and brochures distributed to inform a constituency about the activities of the agency. 
RETENTION See Comments 
COMMENTS Retain in office until no longer useful, then transfer 2 copies to the archives and destroy the remainder. Records exist in paper and electronic format. Paper copy is the original record copy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2008-01-24 
K.A.R. NUMBER 53-2-154 

SERIES ID 0121-276 
TITLE Speeches and Writings 
DESCRIPTION Notes, drafts, and final versions of agency related speeches, articles, talks, and other formal public communications published or given at meetings and conferences. 
RETENTION See Comments 
COMMENTS Retain notes and drafts until no longer useful, then destroy. Transfer final version to the archives annually for purging. Records exist in paper and electronic format. Paper copy is the official record copy. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2008-01-24 
K.A.R. NUMBER 53-2-154 

SERIES ID 0122-276 
TITLE Traveler Information Call Line Log 
DESCRIPTION Log compiled of comments from the public regarding any road or traffic related issues. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2008-01-24 
K.A.R. NUMBER 53-2-154 

Agency Number: 276-025
Kansas Department of Transportation
Division of Public Affairs
Division of Public Affairs

SERIES ID 0089-000 
TITLE Programs and Invitations 
DESCRIPTION Documents related to official agency functions.` 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1988-07-14 
K.A.R. NUMBER 53-2-075 

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