Jump to Navigation

Kansas Records Retention Schedules

Results of Query:

Agency Code: 288-001 (Kansas State Historical Society. Administration Division)

Page 1 of 1 showing 18 records of 18 total, starting on record 1



Agency Number: 288-001
Kansas State Historical Society
Administration Division

SERIES ID 0403-288 
TITLE Admission Records 
DESCRIPTION Records and reports relating to attendance and receipts of admission fees collected at historic sites and the Kansas Museum of History. 
RETENTION 005 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-08 
K.A.R. NUMBER 53-2-137 

SERIES ID 0405-288 
TITLE Dock and After Hours Admittance Log 
DESCRIPTION Logs maintained to monitor entry and departure of non-staff at any time and staff outside of regular working hours. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-08 
K.A.R. NUMBER 53-2-137 

SERIES ID 0005-288 
TITLE Inventory Records - Non-Expendable Property 
DESCRIPTION Records related to capital equipment inventory management: DA forms 80 thru 83, computer reports from the Department of Administration, internal documents, correspondence, etc. 
RETENTION See Comments 
COMMENTS Retain until superseded by new inventory, plus 3 fiscal years, then destroy. Maintain electronic version only as useful. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-08 
K.A.R. NUMBER 53-2-137 

SERIES ID 0009-288 
TITLE Orders and Invoices for Sales of Society Goods and Services 
DESCRIPTION Documents regarding orders for goods and services from the agency (publications, photocopies, photographs, etc.) and billings thereof. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1988-04-14 
K.A.R. NUMBER 53-2-074 

SERIES ID 0026-288 
TITLE Payroll Worksheets 
DESCRIPTION Ledger-style record of payroll funds budgeted and expended - used to manage payroll budget. 
RETENTION 005 fisc yrs 
COMMENTS Retain in office 2 fiscal years, transfer to the records center for 3 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-07-14 
K.A.R. NUMBER 53-2-101 

SERIES ID 0040-288 
TITLE Purchase Order Vouchers and Continuation Sheets 
DESCRIPTION Computer generated agency purchase order voucher and continuation sheet (replaced DA forms 103 and 103A) used to order goods and services. 
RETENTION See Comments 
COMMENTS Retain hard copy 3 fiscal years, then destroy. Retain electronic format copy until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-07-14 
K.A.R. NUMBER 53-2-101 

SERIES ID 0044-288 
TITLE Security Logs 
DESCRIPTION Logs maintained to monitor entry and departure of staff after regular working hours. 
RETENTION See Comments 
COMMENTS Obsolete series. Destroy immediately. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-01-13 
K.A.R. NUMBER 53-2-118 

SERIES ID 0030-288 
TITLE Subject Files - Business Office 
DESCRIPTION Miscellaneous routine working files of the Administrative Division's business office. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-07-14 
K.A.R. NUMBER 53-2-101 

SERIES ID 0031-288 
TITLE Travel Vouchers - General Expense 
DESCRIPTION Copies DA forms 121 used for reimbursement of employees travel expenses. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-07-14 
K.A.R. NUMBER 53-2-101 

SERIES ID 0032-288 
TITLE Travel Vouchers - Privately Owned Vehicle 
DESCRIPTION Copies of DA forms 123 used for reimbursement of employees' travel expenses related to use of privately owned vehicles. 
RETENTION 005 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-07-14 
K.A.R. NUMBER 53-2-101 

SERIES ID 0407-288 
TITLE Vehicle Sign-Out Log 
DESCRIPTION Forms used by agency staff to reserve a vehicle for travel. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-01-08 
K.A.R. NUMBER 53-2-137 

Agency Number: 288-001
Kansas State Historical Society
Administration Division
Promotions

SERIES ID 0456-288 
TITLE Job tickets 
DESCRIPTION Graphic design files including specifications, galley proofs with corrections, final products, and any other related materials. 
RETENTION 4 fiscal years 
COMMENTS Retain both paper and electronic records of working files for four (4) fiscal years, then destroy. Final products fall under general retention schedules (e.g. Publications) and should be retained accordingly. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2012-04-19 
K.A.R. NUMBER 53-2-171 

Agency Number: 288-001
Kansas State Historical Society
Administration Division
Publications

SERIES ID 0173-288 
TITLE Personnel and Payroll Reference Files 
DESCRIPTION Copies of personnel and payroll records regarding department employees. Duplicative of records maintained by Society Department of Administration. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-07-08  ; Revised 2016-09-27
K.A.R. NUMBER 53-2-139 

Agency Number: 288-001
Kansas State Historical Society
Administration Division
Special Events

SERIES ID 0388-288 
TITLE 3rd Party Daily Cash Receipts 
DESCRIPTION Records of cash received by the agency for the rental of the Kansas History Center. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-07-08  ; Revised 2016-09-27
K.A.R. NUMBER 53-2-139 

SERIES ID 0389-288 
TITLE 3rd Party Facilities Set-Up File 
DESCRIPTION Records relating to the after hours usage of the Kansas History Center facilities. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-07-08  ; Revised 2016-09-27
K.A.R. NUMBER 53-2-139 

SERIES ID 0400-288 
TITLE Annual Reports - 3rd Party 
DESCRIPTION Reports generated listing the yearly totals of meetings, attendance, money generated through rental of the Kansas History Center. 
RETENTION 003 fisc yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2004-07-08  ; Revised 2016-09-26
K.A.R. NUMBER 53-2-139 

SERIES ID 0401-288 
TITLE Contracts - 3rd Party 
DESCRIPTION Legal agreements with individuals and organizations regarding the rental of the space at the Kansas History Center. 
RETENTION See Comments 
COMMENTS Retain until expiration of contract plus 5 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-07-08  ; Revised 2016-09-27
K.A.R. NUMBER 53-2-139 

SERIES ID 0402-288 
TITLE Monthly and Quarterly Reports - 3rd party 
DESCRIPTION Reports generated monthly and quarterly listing the attendance, events, meetings, and money generated through rental of the Kansas History Center. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-07-08  ; Revised 2016-09-27
K.A.R. NUMBER 53-2-139 

New Search