Kansas Records Retention Schedules
Results of Query:
Agency Code: 288-005 (Kansas State Historical Society. Cultural Resources Division)
Subagency: Archeology Office
Page 1 of 1 showing 10 records of 10 total,
starting on record 1
Agency Number: 288-005
Kansas State Historical Society
Cultural Resources Division
Archeology Office
SERIES ID |
0306-288 |
TITLE |
Archeological Contract/Fee Fund Files |
DESCRIPTION |
Administrative documents, including reports, of Highway Archeology Program Files phases I-V, Primary and Secondary Road, and NRCS/State Watershed Project Files, and contracts, related to the review of road, watershed and other construction projects to prevent possible destruction of archeological sites and information. |
RETENTION |
See comments |
COMMENTS |
Retain reports permanently. Retain remaining documents 5 calendar years past inactivity, then destroy. Contracts and formal correspondence fall under general retention schedules. |
DISPOSITION |
See comments |
RESTRICTIONS |
Portions under KSA 45-221(a)(36) |
APPROVED |
2012-04-19
|
K.A.R. NUMBER |
53-2-171 |
SERIES ID |
0330-288 |
TITLE |
Archeological Site Files |
DESCRIPTION |
Records documenting archeological sites in Kansas: site forms, correspondence, site summaries, excavation records, progress reports, specimen catalogs, archeological field maps, aerial photographs, drawings, etc. |
RETENTION |
See Comments |
COMMENTS |
Retain paper copies permanently or transfer to the Archives. Data indexing archeological site locations is served by Data Access Support Center (DASC). |
DISPOSITION |
See Comments |
RESTRICTIONS |
Portions under KSA 45-221(a)(36) |
APPROVED |
2012-04-19
|
K.A.R. NUMBER |
53-2-171 |
SERIES ID |
0311-288 |
TITLE |
Archeology Laboratory Files |
DESCRIPTION |
Wide variety of documents related to laboratory operations: correspondence, loan documentation when loaning specimens, publications, forms, notes, and other miscellaneous materials. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then transfer to the Archives for purging. |
DISPOSITION |
See Comments |
RESTRICTIONS |
Portions under KSA 45-221(a)(36) |
APPROVED |
2012-04-19
|
K.A.R. NUMBER |
53-2-171 |
SERIES ID |
0305-288 |
TITLE |
Audiovisual Collection |
DESCRIPTION |
Audiovisual records of department activities and of archeological artifacts - includes photo-prints and negatives, color slides, digital images, video tapes, and audio tapes. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then contact the archives for appraisal - if not accepted for transfer to the archives, then destroy. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
2012-04-19
|
K.A.R. NUMBER |
53-2-171 |
SERIES ID |
0309-288 |
TITLE |
Donation Accession Files |
DESCRIPTION |
Records documenting provenance and curation history of artifacts and other materials donated to the department's collection. |
RETENTION |
Permanent |
COMMENTS |
Retain permanently in Archeology office. |
DISPOSITION |
Permanent |
RESTRICTIONS |
Portions under KSA 45-221(a)(7), KSA 45-221(a)(36). |
APPROVED |
2012-04-19
|
K.A.R. NUMBER |
53-2-171 |
SERIES ID |
0457-288 |
TITLE |
Field notes |
DESCRIPTION |
Notes made by archeological staff during visits to sites and from investigations looking for potential archeological sites. Also may includes notes on collections held by other institutions. |
RETENTION |
Retain until no longer useful, then transfer to the Archives for purging. |
DISPOSITION |
Archives |
RESTRICTIONS |
Portions may be restricted per KSA 45-221(a)(36). |
APPROVED |
2012-04-19
|
K.A.R. NUMBER |
53-2-171 |
SERIES ID |
0408-288 |
TITLE |
Kansas Antiquities Commission |
DESCRIPTION |
Correspondence, notes, reports, minutes and other documents related to the operations of the commission. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful then transfer to the Archives for purging. |
DISPOSITION |
See Comments |
RESTRICTIONS |
Portions under KSA 45-221(a)(36) |
APPROVED |
2004-04-08
|
K.A.R. NUMBER |
53-2-138 |
SERIES ID |
0310-288 |
TITLE |
Manuscripts |
DESCRIPTION |
Original copies of articles and other materials to be published or assisted with publishing. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2004-04-08
|
K.A.R. NUMBER |
53-2-138 |
SERIES ID |
0314-288 |
TITLE |
Publication Masters |
DESCRIPTION |
Camera ready masters of publications, not including the record copy of any reports or other record series. |
RETENTION |
Retain until published, then destroy. Published copy is the record copy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2012-04-19
|
K.A.R. NUMBER |
53-2-171 |
SERIES ID |
0415-288 |
TITLE |
Unmarked Burial Sites Preservation Board |
DESCRIPTION |
Correspondence, notes, reports, minutes and other documents related to the operations of the board. |
RETENTION |
Retain until no longer useful, then transfer to the Archives for purging. |
DISPOSITION |
Archives |
RESTRICTIONS |
Portions under KSA 45-221(a)(36), KSA 75-2746(b) |
APPROVED |
2012-04-19
|
K.A.R. NUMBER |
53-2-171 |
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