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Kansas Records Retention Schedules

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Agency Code: 288-005 (Kansas State Historical Society. Cultural Resources Division)
Subagency: Archeology Office

Page 1 of 1 showing 10 records of 10 total, starting on record 1



Agency Number: 288-005
Kansas State Historical Society
Cultural Resources Division
Archeology Office

SERIES ID 0306-288 
TITLE Archeological Contract/Fee Fund Files 
DESCRIPTION Administrative documents, including reports, of Highway Archeology Program Files phases I-V, Primary and Secondary Road, and NRCS/State Watershed Project Files, and contracts, related to the review of road, watershed and other construction projects to prevent possible destruction of archeological sites and information. 
RETENTION See comments 
COMMENTS Retain reports permanently. Retain remaining documents 5 calendar years past inactivity, then destroy. Contracts and formal correspondence fall under general retention schedules.  
DISPOSITION See comments 
RESTRICTIONS Portions under KSA 45-221(a)(36) 
APPROVED 2012-04-19 
K.A.R. NUMBER 53-2-171 

SERIES ID 0330-288 
TITLE Archeological Site Files 
DESCRIPTION Records documenting archeological sites in Kansas: site forms, correspondence, site summaries, excavation records, progress reports, specimen catalogs, archeological field maps, aerial photographs, drawings, etc. 
RETENTION See Comments 
COMMENTS Retain paper copies permanently or transfer to the Archives. Data indexing archeological site locations is served by Data Access Support Center (DASC). 
DISPOSITION See Comments 
RESTRICTIONS Portions under KSA 45-221(a)(36) 
APPROVED 2012-04-19 
K.A.R. NUMBER 53-2-171 

SERIES ID 0311-288 
TITLE Archeology Laboratory Files 
DESCRIPTION Wide variety of documents related to laboratory operations: correspondence, loan documentation when loaning specimens, publications, forms, notes, and other miscellaneous materials. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the Archives for purging. 
DISPOSITION See Comments 
RESTRICTIONS Portions under KSA 45-221(a)(36) 
APPROVED 2012-04-19 
K.A.R. NUMBER 53-2-171 

SERIES ID 0305-288 
TITLE Audiovisual Collection 
DESCRIPTION Audiovisual records of department activities and of archeological artifacts - includes photo-prints and negatives, color slides, digital images, video tapes, and audio tapes. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then contact the archives for appraisal - if not accepted for transfer to the archives, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2012-04-19 
K.A.R. NUMBER 53-2-171 

SERIES ID 0309-288 
TITLE Donation Accession Files 
DESCRIPTION Records documenting provenance and curation history of artifacts and other materials donated to the department's collection. 
RETENTION Permanent 
COMMENTS Retain permanently in Archeology office. 
DISPOSITION Permanent 
RESTRICTIONS Portions under KSA 45-221(a)(7), KSA 45-221(a)(36). 
APPROVED 2012-04-19 
K.A.R. NUMBER 53-2-171 

SERIES ID 0457-288 
TITLE Field notes 
DESCRIPTION Notes made by archeological staff during visits to sites and from investigations looking for potential archeological sites. Also may includes notes on collections held by other institutions. 
RETENTION Retain until no longer useful, then transfer to the Archives for purging. 
DISPOSITION Archives 
RESTRICTIONS Portions may be restricted per KSA 45-221(a)(36). 
APPROVED 2012-04-19 
K.A.R. NUMBER 53-2-171 

SERIES ID 0408-288 
TITLE Kansas Antiquities Commission 
DESCRIPTION Correspondence, notes, reports, minutes and other documents related to the operations of the commission. 
RETENTION See Comments 
COMMENTS Retain until no longer useful then transfer to the Archives for purging. 
DISPOSITION See Comments 
RESTRICTIONS Portions under KSA 45-221(a)(36) 
APPROVED 2004-04-08 
K.A.R. NUMBER 53-2-138 

SERIES ID 0310-288 
TITLE Manuscripts 
DESCRIPTION Original copies of articles and other materials to be published or assisted with publishing. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-04-08 
K.A.R. NUMBER 53-2-138 

SERIES ID 0314-288 
TITLE Publication Masters 
DESCRIPTION Camera ready masters of publications, not including the record copy of any reports or other record series. 
RETENTION Retain until published, then destroy. Published copy is the record copy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2012-04-19 
K.A.R. NUMBER 53-2-171 

SERIES ID 0415-288 
TITLE Unmarked Burial Sites Preservation Board 
DESCRIPTION Correspondence, notes, reports, minutes and other documents related to the operations of the board. 
RETENTION Retain until no longer useful, then transfer to the Archives for purging. 
DISPOSITION Archives 
RESTRICTIONS Portions under KSA 45-221(a)(36), KSA 75-2746(b) 
APPROVED 2012-04-19 
K.A.R. NUMBER 53-2-171 

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