Kansas Records Retention Schedules
Results of Query:
Agency Code: 288-005 (Kansas State Historical Society. Cultural Resources Division)
Subagency: Historic Preservation Office
Page 1 of 1 showing 9 records of 9 total,
starting on record 1
Agency Number: 288-005
Kansas State Historical Society
Cultural Resources Division
Historic Preservation Office
SERIES ID |
0413-288 |
TITLE |
Certified Local Government (CLG) Files |
DESCRIPTION |
These working files include ordinances, correspondence, contracts and agreements, agendas, and minutes related to historic preservation commissions in cities that have been designated Certified Local Governments (CLGs). CLGs are communities designated by the National Park Service and the Kansas State Historic Preservation Office (SHPO) which have a certified local preservation ordinance. |
RETENTION |
See comments |
COMMENTS |
Retain ordinances and agreements with CLGs permanently; destroy other materials after one calendar year. Any city that is de-listed as CLG, transfer ordinances and agreements to the Archives. |
DISPOSITION |
See comments |
RESTRICTIONS |
None |
APPROVED |
2012-04-19
|
K.A.R. NUMBER |
53-2-171 |
SERIES ID |
0318-288 |
TITLE |
Cultural Resources Site Maps |
DESCRIPTION |
USGS 7.5 minute master quadrangle maps with hand-drawn markings to indicate locations and other information regarding historical and archeological sites. |
RETENTION |
Permanent |
DISPOSITION |
Permanent |
RESTRICTIONS |
Portions under KSA 45-221(a)(36) |
APPROVED |
2012-04-19
|
K.A.R. NUMBER |
53-2-171 |
SERIES ID |
0319-288 |
TITLE |
Federal Historic Preservation Fund (HPF) Files |
DESCRIPTION |
Documents related to the administration of historic preservation grants by the department: correspondence, financial records, reports, drawings, photos, etc. |
RETENTION |
3 federal fiscal years |
COMMENTS |
Retain 3 federal fiscal years beyond grant expiration, then destroy. |
DISPOSITION |
Destroy |
RESTRICTIONS |
None |
APPROVED |
2012-04-19
|
K.A.R. NUMBER |
53-2-171 |
SERIES ID |
0340-288 |
TITLE |
Grant Files - Heritage Trust Fund |
DESCRIPTION |
Variety of documents relating to applications received for heritage trust fund grants and to the implementation of those grants awarded. |
RETENTION |
See Comments |
COMMENTS |
Retain 005 fiscal years after the end of the grant period, then transfer original application, contracts, agreements, and annual and final performance reports to the archives. Older records are kept with the National and State Register of Historic Places Files and retained accordingly. |
DISPOSITION |
See Comments |
RESTRICTIONS |
None |
APPROVED |
2013-07-18
|
K.A.R. NUMBER |
53-2-177 |
SERIES ID |
0320-288 |
TITLE |
Historic Sites Board of Review Files |
DESCRIPTION |
Meeting minutes, correspondence, notes, reports, and other documents related to the board. |
RETENTION |
Retain until no longer useful, then transfer to the Archives for purging. |
DISPOSITION |
Archives |
RESTRICTIONS |
None |
APPROVED |
2012-04-19
|
K.A.R. NUMBER |
53-2-171 |
SERIES ID |
0322-288 |
TITLE |
Historic Structures and Sites Inventory Files |
DESCRIPTION |
Records documenting historic and some archeological sites, as well as bridges, buildings, structures, or objects in Kansas: correspondence, clippings, maps, drawings, photographs, survey reports, inventory forms, and other supporting materials. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful then transfer to Archives. Data indexing historic and archeological site locations is served by Data Access Support Center (DASC). |
DISPOSITION |
Archives |
RESTRICTIONS |
Portions under KSA 45-221(a)(36) |
APPROVED |
2004-04-08
|
K.A.R. NUMBER |
53-2-138 |
SERIES ID |
0417-288 |
TITLE |
National and State Registers of Historic Places Files |
DESCRIPTION |
Correspondence, nominations, research, photographs, drawings, grants, reviews and maps associated with properties listed on the Register of Historic Kansas Places and National Register of Historic Places. May include tax incentive, review and compliance, and Heritage Trust Fund (HTF) records when applicable. |
RETENTION |
Permanent |
COMMENTS |
Retain permanently or transfer to the Archives. |
DISPOSITION |
See Comments |
RESTRICTIONS |
Portions under KSA 45-221(a)(36) |
APPROVED |
2012-04-19
|
K.A.R. NUMBER |
53-2-171 |
SERIES ID |
0326-288 |
TITLE |
Review and Compliance Files |
DESCRIPTION |
Records documenting the review of construction projects and their impact upon historical and archeological sites according to state and federal environmental impact requirements. |
RETENTION |
See Comments |
COMMENTS |
Retain for 15 calendar years past inactivity, then purge findings of no affect or no property and transfer remainder to Archives. |
DISPOSITION |
See Comments |
RESTRICTIONS |
Portions under KSA 45-221(a)(36) |
APPROVED |
2012-04-19
|
K.A.R. NUMBER |
53-2-171 |
SERIES ID |
0329-288 |
TITLE |
Tax Incentive Projects Records |
DESCRIPTION |
Documents related to the processing of historic preservation federal and state tax incentive programs and projects: correspondence, applications, plans, specifications, photos, studies, reports, etc. |
RETENTION |
See Comments |
COMMENTS |
Retain until no longer useful, then retain in National and State Register of Historic Places Files. |
DISPOSITION |
Archives |
RESTRICTIONS |
Portions under KSA 45-221(a)(36); 5 USC 552a |
APPROVED |
2004-04-08
|
K.A.R. NUMBER |
53-2-138 |
New Search