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Kansas Records Retention Schedules

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Agency Code: 288-005 (Kansas State Historical Society. Cultural Resources Division)
Subagency: Historic Preservation Office

Page 1 of 1 showing 9 records of 9 total, starting on record 1



Agency Number: 288-005
Kansas State Historical Society
Cultural Resources Division
Historic Preservation Office

SERIES ID 0413-288 
TITLE Certified Local Government (CLG) Files 
DESCRIPTION These working files include ordinances, correspondence, contracts and agreements, agendas, and minutes related to historic preservation commissions in cities that have been designated Certified Local Governments (CLGs). CLGs are communities designated by the National Park Service and the Kansas State Historic Preservation Office (SHPO) which have a certified local preservation ordinance. 
RETENTION See comments 
COMMENTS Retain ordinances and agreements with CLGs permanently; destroy other materials after one calendar year. Any city that is de-listed as CLG, transfer ordinances and agreements to the Archives. 
DISPOSITION See comments 
RESTRICTIONS None 
APPROVED 2012-04-19 
K.A.R. NUMBER 53-2-171 

SERIES ID 0318-288 
TITLE Cultural Resources Site Maps 
DESCRIPTION USGS 7.5 minute master quadrangle maps with hand-drawn markings to indicate locations and other information regarding historical and archeological sites. 
RETENTION Permanent 
DISPOSITION Permanent 
RESTRICTIONS Portions under KSA 45-221(a)(36) 
APPROVED 2012-04-19 
K.A.R. NUMBER 53-2-171 

SERIES ID 0319-288 
TITLE Federal Historic Preservation Fund (HPF) Files 
DESCRIPTION Documents related to the administration of historic preservation grants by the department: correspondence, financial records, reports, drawings, photos, etc. 
RETENTION 3 federal fiscal years 
COMMENTS Retain 3 federal fiscal years beyond grant expiration, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2012-04-19 
K.A.R. NUMBER 53-2-171 

SERIES ID 0340-288 
TITLE Grant Files - Heritage Trust Fund 
DESCRIPTION Variety of documents relating to applications received for heritage trust fund grants and to the implementation of those grants awarded. 
RETENTION See Comments 
COMMENTS Retain 005 fiscal years after the end of the grant period, then transfer original application, contracts, agreements, and annual and final performance reports to the archives. Older records are kept with the National and State Register of Historic Places Files and retained accordingly. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2013-07-18 
K.A.R. NUMBER 53-2-177 

SERIES ID 0320-288 
TITLE Historic Sites Board of Review Files 
DESCRIPTION Meeting minutes, correspondence, notes, reports, and other documents related to the board. 
RETENTION Retain until no longer useful, then transfer to the Archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2012-04-19 
K.A.R. NUMBER 53-2-171 

SERIES ID 0322-288 
TITLE Historic Structures and Sites Inventory Files 
DESCRIPTION Records documenting historic and some archeological sites, as well as bridges, buildings, structures, or objects in Kansas: correspondence, clippings, maps, drawings, photographs, survey reports, inventory forms, and other supporting materials. 
RETENTION See Comments 
COMMENTS Retain until no longer useful then transfer to Archives. Data indexing historic and archeological site locations is served by Data Access Support Center (DASC). 
DISPOSITION Archives 
RESTRICTIONS Portions under KSA 45-221(a)(36) 
APPROVED 2004-04-08 
K.A.R. NUMBER 53-2-138 

SERIES ID 0417-288 
TITLE National and State Registers of Historic Places Files 
DESCRIPTION Correspondence, nominations, research, photographs, drawings, grants, reviews and maps associated with properties listed on the Register of Historic Kansas Places and National Register of Historic Places. May include tax incentive, review and compliance, and Heritage Trust Fund (HTF) records when applicable. 
RETENTION Permanent 
COMMENTS Retain permanently or transfer to the Archives. 
DISPOSITION See Comments 
RESTRICTIONS Portions under KSA 45-221(a)(36) 
APPROVED 2012-04-19 
K.A.R. NUMBER 53-2-171 

SERIES ID 0326-288 
TITLE Review and Compliance Files 
DESCRIPTION Records documenting the review of construction projects and their impact upon historical and archeological sites according to state and federal environmental impact requirements. 
RETENTION See Comments 
COMMENTS Retain for 15 calendar years past inactivity, then purge findings of no affect or no property and transfer remainder to Archives. 
DISPOSITION See Comments 
RESTRICTIONS Portions under KSA 45-221(a)(36) 
APPROVED 2012-04-19 
K.A.R. NUMBER 53-2-171 

SERIES ID 0329-288 
TITLE Tax Incentive Projects Records 
DESCRIPTION Documents related to the processing of historic preservation federal and state tax incentive programs and projects: correspondence, applications, plans, specifications, photos, studies, reports, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then retain in National and State Register of Historic Places Files. 
DISPOSITION Archives 
RESTRICTIONS Portions under KSA 45-221(a)(36); 5 USC 552a 
APPROVED 2004-04-08 
K.A.R. NUMBER 53-2-138 

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