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Kansas Records Retention Schedules

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Agency Code: 288-006 (Kansas State Historical Society. Historic Sites and Facilities Division)

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Agency Number: 288-006
Kansas State Historical Society
Historic Sites and Facilities Division

SERIES ID 0373-288 
TITLE Administrative Files - Assistant Division Director 
DESCRIPTION Variety of documents related to monthly reports, general divisional policies and planning, outreach efforts, and professional development activities. 
RETENTION 005 cldr yrs 
COMMENTS Retain in office 5 calendar years, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1996-01-18 
K.A.R. NUMBER 53-2-107 

SERIES ID 0372-288 
TITLE Administrative Files - Division Director 
DESCRIPTION Variety of documents related to general divisional policies and planning, outreach efforts, and professional development activities. 
RETENTION 005 cldr yrs 
COMMENTS Retain 5 calendar years, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1996-01-18 
K.A.R. NUMBER 53-2-107 

SERIES ID 0342-288 
TITLE Guest Registers - Kansas Museum of History and Historic Sites 
DESCRIPTION Sign-in registers for visitors to historic sites or KMH. 
RETENTION See Comments 
COMMENTS Retain at KMH or sites until no longer useful, then destroy. 
DISPOSITION See comments 
RESTRICTIONS None 
APPROVED 2004-04-08 
K.A.R. NUMBER 53-2-138 

SERIES ID 0367-288 
TITLE Historic Sites Documentation Project Files 
DESCRIPTION Drawings, correspondence, copies of agreements, and other documents relating to any joint project to produce measured drawings of state historic sites. 
RETENTION See Comments 
COMMENTS Retain administrative records until no longer useful, then transfer to the Archives for purging. Retain original drawings until no longer useful, then transfer to the Archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2004-04-08 
K.A.R. NUMBER 53-2-138 

SERIES ID 0375-288 
TITLE Historic Sites Files - Architect 
DESCRIPTION Drawings, plans, specifications, correspondence, contracts, photos and other documents relating to construction projects conducted at specific state historic sites. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the Archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2004-04-08 
K.A.R. NUMBER 53-2-138 

SERIES ID 0414-288 
TITLE Historic Sites Files - Construction/Maintenance 
DESCRIPTION Documents associated with construction, repairs and other maintenance, including the cyclical maintenance plan, to the state historic sites. See Buildings and Grounds Maintenance Records in the State General Schedule. 
RETENTION See Comments 
COMMENTS Retain permanently or transfer to the Archives for purging. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2004-04-08 
K.A.R. NUMBER 53-2-138 

SERIES ID 0409-288 
TITLE Historic Sites Files - Friends/Support Groups 
DESCRIPTION Bylaws, annual reports, and other documents related to organizations or individuals affiliated with state historic sites. 
RETENTION See Comments 
COMMENTS Retain permanently or transfer to the Archives for purging. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2004-04-08 
K.A.R. NUMBER 53-2-138 

SERIES ID 0364-288 
TITLE Historic Sites Files - Interpretation 
DESCRIPTION Memoranda, exhibits, collections, committee meeting materials, educational programming, interpretation manuals and other documents relating to specific state historic site interpretation projects. 
RETENTION See Comments 
COMMENTS Retain until project completed, then transfer to the Archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2004-04-08 
K.A.R. NUMBER 53-2-138 

SERIES ID 0366-288 
TITLE Historic Sites Files - Planning 
DESCRIPTION Copies of memoranda, reports, committee meeting minutes, and other documents relating to the formulation of development (Research, Master and Interpretation) plans for specific state historic sites. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the Archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2004-04-08 
K.A.R. NUMBER 53-2-138 

SERIES ID 0411-288 
TITLE Historic Sites Files - Promotion 
DESCRIPTION Promotion plan, newsletters, media articles, press release, and brochures related to promoting state historic sites. 
RETENTION See Comments 
COMMENTS Retain permanently or transfer to the Archives for purging. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2004-04-08 
K.A.R. NUMBER 53-2-138 

SERIES ID 0361-288 
TITLE Historic Sites Files - Research 
DESCRIPTION Notes from primary and secondary sources, copies of articles and photos, history, building, archeology, National Register nomination, Historic Structure Reports, landscape and other materials compiled as a part of research performed to support the preservation and interpretation of historic sites. 
RETENTION See Comments 
COMMENTS Retain permanently or transfer to the Archives for purging. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2004-04-08 
K.A.R. NUMBER 53-2-138 

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