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Kansas Records Retention Schedules

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Agency Code: 296-002 (Department of Labor. Division of Staff Services)

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Agency Number: 296-002
Department of Labor
Division of Staff Services

SERIES ID 0010-296 
TITLE Books and Related Correspondence 
DESCRIPTION  
RETENTION See Comments 
COMMENTS These are hardcopy records. Retain in office until audit exceptions are resolved, transfer to office storage for 3 years after audit, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0011-296 
TITLE Books of Original Entry 
DESCRIPTION  
RETENTION See Comments 
COMMENTS These are hardcopy records. Retain in office until period covered is post-audited, transfer to office storage for 3 years after audit, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0013-296 
TITLE Budget Documents - Extra Copies 
DESCRIPTION  
RETENTION See Comments 
COMMENTS These are hardcopy records. Retain in office until end of covered fiscal year, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0014-296 
TITLE Budgetary Documents and Correspondence 
DESCRIPTION  
RETENTION See Comments 
COMMENTS These are hardcopy records. Retain in office for 4 years following end of fiscal year, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0015-296 
TITLE Capital Inventories 
DESCRIPTION Records related to capital equipment inventory management: DA forms 80 thru 83, computer reports from Department of Administration, internal documents, correspondence. 
RETENTION See Comments 
COMMENTS Retain until superseded by new inventory plus 3 fiscal years, then destroy. These are hardcopy records. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0019-296 
TITLE Employee Personnel Files 
DESCRIPTION Electronic data associated with the employment of specific personnel: employee evaluation forms, applications for employment, and other personnel materials. 
RETENTION See Comments 
COMMENTS These are computer records to be retained permanently. 
DISPOSITION See Comments 
RESTRICTIONS KSA 45-221(a)(4) 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0020-296 
TITLE Employee Personnel Files 
DESCRIPTION Documents associated with the employment of specific personnel: employee evaluation forms, applications for employment, INS Residence Status forms, and other personnel materials. 
RETENTION See Comments 
COMMENTS Microfilm, then destroy the hard copy. Retain film 65 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(4) 
APPROVED 2008-01-02 
K.A.R. NUMBER 53-2-100 

SERIES ID 0022-296 
TITLE Equal Employment Opportunity Grievance Files 
DESCRIPTION Documents related to discrimination charges concerning employment made against an agency and subsequent investigations. 
RETENTION See Comments 
COMMENTS Retain 5 years after grievance is settled, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS KSA 45-221(a)(11) & (25) 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0025-296 
TITLE Functional Time Distribution Tabulations 
DESCRIPTION  
RETENTION See Comments 
COMMENTS These are hardcopy records. Retain in office until period covered is post-audited, transfer to office storage for 3 years after audit, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0026-296 
TITLE General Expense Vouchers 
DESCRIPTION Copies of documents used to order and pay for goods and services: DA forms 100 thru 109 and DA-120. 
RETENTION 003 fisc yrs 
COMMENTS These are hardcopy records. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0030-296 
TITLE Job Applicant Flow Data 
DESCRIPTION  
RETENTION See Comments 
COMMENTS These are hardcopy records, retain in office for indefinite period. 
DISPOSITION  
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0035-296 
TITLE Management Analysis Studies 
DESCRIPTION Surveys, flow charts, budget material, case studies, projects, and reports gathered to review unit cost effectiveness or benefits to the agency. 
RETENTION 005 fisc yrs 
COMMENTS Retain in office 005 fiscal years, then contact the State Archives for appraisal - if not accepted, then destroy. 
DISPOSITION See comments 
RESTRICTIONS None 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0038-296 
TITLE Payroll Documents 
DESCRIPTION  
RETENTION See Comments 
COMMENTS These are hardcopy records, retain in office for 5 years then transfer to off-site storage for indefinite period. 
DISPOSITION  
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0039-296 
TITLE Purchasing Records 
DESCRIPTION Documents related to the purchase of goods and services: correspondence, vouchers, invoices, ledger books and cards, requisitions, etc. 
RETENTION 003 fisc yrs 
COMMENTS These are hardcopy records. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

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