Jump to Navigation

Kansas Records Retention Schedules

Results of Query:

Agency Code: 296-015 (Department of Labor. Labor Market Information Services Division)

Page 1 of 1 showing 58 records of 58 total, starting on record 1



Agency Number: 296-015
Department of Labor
Labor Market Information Services Division

SERIES ID 0132-296 
TITLE Adm. 135 Envelope Shipments 
DESCRIPTION  
RETENTION See Comments 
COMMENTS These are hardcopy records, retain in office for 1 year, microfilm and destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0133-296 
TITLE Annual Averages 
DESCRIPTION  
RETENTION See Comments 
COMMENTS These are hardcopy records, retain in office for 1 year, microfilm and destroy after 3 months by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0134-296 
TITLE Annual Schedule Needs 
DESCRIPTION  
RETENTION See Comments 
COMMENTS These are hardcopy records, retain in office for 1 year, microfilm and destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0139-296 
TITLE BLS 3023 Industry Class. Statements 
DESCRIPTION  
RETENTION See Comments 
COMMENTS These are hardcopy records, retain in office for 1 year, microfilm and destroy after 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0140-296 
TITLE BLS 790 Schedules 
DESCRIPTION  
RETENTION 004 cldr yrs 
COMMENTS These are hardcopy records, retain in office for 4 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0136-296 
TITLE Benchmark Listings 
DESCRIPTION  
RETENTION 004 cldr yrs 
COMMENTS These are hardcopy records, retain in office for 4 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0137-296 
TITLE Benchmark Materials from BLS 
DESCRIPTION  
RETENTION 004 cldr yrs 
COMMENTS These are hardcopy records, retain in office for 4 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0138-296 
TITLE Benchmark Worksheets 
DESCRIPTION  
RETENTION 004 cldr yrs 
COMMENTS These are hardcopy records, retain in office for 4 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0142-296 
TITLE Correspondence - Routine 
DESCRIPTION Correspondence outside of regular LMIS programs, e.g. transmittal letters, requests for information, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2008-01-24 
K.A.R. NUMBER 53-2-154 

SERIES ID 0143-296 
TITLE Delinquency Control Listings - Contributions 
DESCRIPTION Quarterly electronic listing of individual delinquent assignments by Field District.  
RETENTION See Comments 
COMMENTS Retain until updated, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2008-01-24 
K.A.R. NUMBER 53-2-154 

SERIES ID 0144-296 
TITLE Detail Files 
DESCRIPTION  
RETENTION See Comments 
COMMENTS These are electronic records, retain in office for 1 years, microfilm and retain for 6 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0145-296 
TITLE Estimating Tabulations 
DESCRIPTION  
RETENTION 002 cldr yrs 
COMMENTS These are hardcopy records, retain in office for 2 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0146-296 
TITLE Estimating Worksheets 
DESCRIPTION  
RETENTION 004 cldr yrs 
COMMENTS These are hardcopy records, retain in office for 4 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0147-296 
TITLE Form DL 1-90 Purchase Order 
DESCRIPTION  
RETENTION 001 cldr yr 
COMMENTS These are hardcopy records, retain in office for 1 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0149-296 
TITLE Monthly Data from BLS 
DESCRIPTION  
RETENTION 004 cldr yrs 
COMMENTS These are hardcopy records, retain in office for 4 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0150-296 
TITLE Monthly Employment Hours and Earnings 
DESCRIPTION  
RETENTION See Comments 
COMMENTS These are hardcopy records, retain in office for 2 years, then ? 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0151-296 
TITLE Nat. Reporter Schedule Photocopy 
DESCRIPTION  
RETENTION 004 cldr yrs 
COMMENTS These are hardcopy records, retain in office for 4 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0152-296 
TITLE OES Address Listings 
DESCRIPTION  
RETENTION 004 cldr yrs 
COMMENTS These are electronic records, retain in office for 4 years then ? 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0153-296 
TITLE OES Completed Survey Forms 
DESCRIPTION  
RETENTION 004 cldr yrs 
COMMENTS These are electronic records, retain in office for 4 years then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0154-296 
TITLE OES Data and Control Files 
DESCRIPTION  
RETENTION 009 cldr yrs 
COMMENTS These are electronic records, retain in office for 9 years then ? 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0155-296 
TITLE OES Document - Changes to Master File 
DESCRIPTION  
RETENTION 001 cldr yr 
COMMENTS These are electronic records, retain in office for 1 years then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0156-296 
TITLE OES Final Benchmark File 
DESCRIPTION  
RETENTION 009 cldr yrs 
COMMENTS These are electronic records, retain in office for 9 years then ? 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0157-296 
TITLE OES Final Collapse Override File 
DESCRIPTION  
RETENTION 009 cldr yrs 
COMMENTS These are electronic records, retain in office for 9 years then ? 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0158-296 
TITLE OES Final Detail Estimates File 
DESCRIPTION  
RETENTION 009 cldr yrs 
COMMENTS These are electronic records, retain in office for 9 years then ? 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0159-296 
TITLE OES Final ES-202 Micro File 
DESCRIPTION  
RETENTION 009 cldr yrs 
COMMENTS These are electronic records, retain in office for 9 years then ? 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0160-296 
TITLE OES Final Master File 
DESCRIPTION  
RETENTION 009 cldr yrs 
COMMENTS These are electronic records, retain in office for 9 years then ? 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0161-296 
TITLE OES Final Summary Estimates 
DESCRIPTION  
RETENTION 009 cldr yrs 
COMMENTS These are electronic records, retain in office for 9 years then ? 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0162-296 
TITLE OES Final Universe File 
DESCRIPTION  
RETENTION 009 cldr yrs 
COMMENTS These are electronic records, retain in office for 9 years then ? 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0163-296 
TITLE OES Final Updated Parameter File 
DESCRIPTION  
RETENTION 009 cldr yrs 
COMMENTS These are electronic records, retain in office for 9 years then ? 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0164-296 
TITLE OES Respondent Correspondence 
DESCRIPTION  
RETENTION 004 cldr yrs 
COMMENTS These are electronic records, retain in office for 4 years then ? 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0099-296 
TITLE OSH 200 Survey 
DESCRIPTION Reports of illnesses survey of Kansas businesses done on an annual basis including: name, address, type of business, and statistics on number of inquiries or illnesses resulting in lost work time. 
RETENTION 005 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1990-04-19 
K.A.R. NUMBER 53-2-084 

SERIES ID 0223-296 
TITLE OSH Survey Printouts 
DESCRIPTION Information used for verification and mailing of OSH 200 surveys including the names and addresses of sampled businesses receiving OSH 200 survey. 
RETENTION 005 cldr yrs 
COMMENTS These need to be shredded to insure confidentiality. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(1) 
APPROVED 1990-04-19 
K.A.R. NUMBER 53-2-084 

SERIES ID 0218-296 
TITLE Occupational Safety and Health Administration (OSHA) 200 Survey 
DESCRIPTION Reports of illness survey of Kansas businesses completed annually including name, address, type of business, and statistics on the number of inquiries or illness resulting in lost work time. 
RETENTION 001 cldr yr 
COMMENTS Formerly maintained by KDHE. Meets federal Department of Labor requirements. 
DISPOSITION Archives 
RESTRICTIONS K.S.A. 45-221(a)(3) 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0219-296 
TITLE Occupational Safety and Health Administration (OSHA) Survey Printouts 
DESCRIPTION Information gathered for verification and mailing of OSHA 200 Surveys including the names and address of sampled businesses receiving the OSHA 200 Survey. 
RETENTION 001 cldr yr 
COMMENTS Formerly maintained by KDHE. Meets federal Department of Labor requirements. Destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 45-221(a)(1) 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0165-296 
TITLE Quarterly Reports -- LMIS 
DESCRIPTION Master employers broken out by multiple work sites. Listing by employment and physical address. 
RETENTION Permanent 
DISPOSITION Permanent 
RESTRICTIONS KSA 44-714(f) 
APPROVED 2008-01-24 
K.A.R. NUMBER 53-2-154 

SERIES ID 0166-296 
TITLE SF 1103 Govt. Bill of Lading 
DESCRIPTION  
RETENTION 001 cldr yr 
COMMENTS These are hardcopy records, retain in office for 1 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0167-296 
TITLE SIC Refiling Forms 
DESCRIPTION  
RETENTION See Comments 
COMMENTS These are hardcopy records, retain in office for 1 years then microfilm and retain for 6 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0168-296 
TITLE SO-117 Class I Railroad Data - LMIS 
DESCRIPTION Monthly Railroad unemployment claims by county 
RETENTION See Comments 
COMMENTS Retain for 5 yrs after file closed, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 44-714(f) 
APPROVED 2008-01-24 
K.A.R. NUMBER 53-2-154 

SERIES ID 0169-296 
TITLE SO-201 Order Form Schedules 
DESCRIPTION  
RETENTION 003 cldr yrs 
COMMENTS These are hardcopy records, retain in office for 3 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0170-296 
TITLE SO-207 BLS-UI Class Differences 
DESCRIPTION  
RETENTION 004 cldr yrs 
COMMENTS These are hardcopy records, retain in office for 4 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0171-296 
TITLE SO-220 Multistate Construction Firms 
DESCRIPTION  
RETENTION 004 cldr yrs 
COMMENTS These are hardcopy records, retain in office for 4 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0172-296 
TITLE SO-221 Benchmark Control Card 
DESCRIPTION  
RETENTION 004 cldr yrs 
COMMENTS These are hardcopy records, retain in office for 4 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0173-296 
TITLE SO-227 Office Record Card 
DESCRIPTION  
RETENTION 004 cldr yrs 
COMMENTS These are hardcopy records, retain in office for 4 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0174-296 
TITLE SO-228 Form 
DESCRIPTION  
RETENTION 004 cldr yrs 
COMMENTS These are hardcopy records, retain in office for 4 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0175-296 
TITLE SO-229 Registry Transmittal Form 
DESCRIPTION  
RETENTION 001 cldr yr 
COMMENTS These are hardcopy records, retain in office for 1 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0176-296 
TITLE SO-234 Employment, Hours and Earnings 
DESCRIPTION  
RETENTION 002 cldr yrs 
COMMENTS These are hardcopy records, retain in office for 2 years, then ? 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0177-296 
TITLE SO-241 Block Control Form 
DESCRIPTION  
RETENTION 003 months 
COMMENTS These are hardcopy records, retain in office for 3 months, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0178-296 
TITLE SO-242 Transmittal Sheet 
DESCRIPTION  
RETENTION 003 months 
COMMENTS These are hardcopy records, retain in office for 3 months, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0179-296 
TITLE SO-246 Inventory and Requisition of Forms 
DESCRIPTION  
RETENTION 001 cldr yr 
COMMENTS These are hardcopy records, retain in office for 1 year, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0180-296 
TITLE SO-270 State Benchmark Information 
DESCRIPTION  
RETENTION 004 cldr yrs 
COMMENTS These are hardcopy records, retain in office for 4 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0181-296 
TITLE Solicitation Control File Records 
DESCRIPTION  
RETENTION 004 cldr yrs 
COMMENTS These are hardcopy records, retain in office for 4 years, then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0182-296 
TITLE Statistical Information 
DESCRIPTION  
RETENTION See Comments 
COMMENTS These are hardcopy records? Retain in office for current fiscal year, transfer to data base for 3 years then destroy by shredding. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0220-296 
TITLE Summary of Deaths 
DESCRIPTION Reports listing the cause of death by selected characteristics including data on deaths by age, sex, county, cities, etc. 
RETENTION 001 cldr yr 
COMMENTS Formerly maintained by KDHE. Meets federal Department of Labor requirements. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0101-296 
TITLE Summary of Deaths 
DESCRIPTION Documents giving the cause of death by selected characteristics including: data on deaths by age, race, sex, county, cities, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer needed, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1990-04-19 
K.A.R. NUMBER 53-2-084 

SERIES ID 0102-296 
TITLE Survey Activities 
DESCRIPTION Records relating to documentation and correspondence of OSH survey procedures including: transmittal forms for tapes, technical changes, benchmark statistics, etc. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-04-19 
K.A.R. NUMBER 53-2-084 

SERIES ID 0221-296 
TITLE Survey Activities 
DESCRIPTION Documentation and correspondence relating to OSHA survey procedures including transmittal forms for tapes, technical changes, benchmark statistics, etc. 
RETENTION 001 cldr yr 
COMMENTS Formerly maintained by KDHE. Meets federal Department of Labor requirements. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0041-296 
TITLE Total Benefit Payment with Fraud Overpayment Records 
DESCRIPTION Record of benefits paid and fraud overpayments established for statistical reporting purposes. 
RETENTION See Comments 
COMMENTS Retain for 5 years after file closed, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2008-01-24 
K.A.R. NUMBER 53-2-154 

SERIES ID 0183-296 
TITLE Unemployment Insurance Address File 
DESCRIPTION Quarterly Census and Employment Wage (QCW) data. Employer Account Record (EAR) used to determine individual work sites and ultimately uploaded into federal software. 
RETENTION 1 year 
DISPOSITION Destroy 
RESTRICTIONS KSA - 44-714 (f) 
APPROVED 2008-01-24 
K.A.R. NUMBER 53-2-154 

New Search