Jump to Navigation

Kansas Records Retention Schedules

Results of Query:

Agency Code: 296-041 (Department of Labor. Division of Workers' Compensation)

Page 1 of 1 showing 23 records of 23 total, starting on record 1



Agency Number: 296-041
Department of Labor
Division of Workers' Compensation

SERIES ID 0185-296 
TITLE Accident Reports (Form K-WC 1101-A) 
DESCRIPTION Reports filed with the division by employers concerning any accidents to their employees of which they have knowledge, as required by K.S.A. 44-557. 
RETENTION 050 cldr yrs 
COMMENTS Scan, then destroy hard copy. Retain reports maintained in electronic format 50 years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-550b, K.S.A. 45-221(a)(1)(48) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0187-296 
TITLE Assessment Files 
DESCRIPTION Documents relating to the division's annual assessment of fees to self-insured employers and workers' compensation insurance carriers to fund the administration of the Workers' Compensation Act. 
RETENTION See Comments 
COMMENTS Retain 2 years after file is closed, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1995-04-13 
K.A.R. NUMBER 53-2-104 

SERIES ID 0189-296 
TITLE Budget Preparation Files - Annual 
DESCRIPTION Documents used in the preparation of the annual agency budget: correspondence, draft budget requests, computer reports, notes, work papers, and other materials. 
RETENTION 002 fisc yrs 
COMMENTS Supersedes general schedule entry for "Budget Preparation Files, Annual." Record copy of budget materials maintained by Department of Human Resources, Fiscal Management Section. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1995-04-13 
K.A.R. NUMBER 53-2-104 

SERIES ID 0191-296 
TITLE Capital Inventories 
DESCRIPTION Records related to capital equipment inventory management: DA forms 80 thru 83, computer reports from the Department of Administration, internal documents, correspondence, etc. 
RETENTION See Comments 
COMMENTS Retain until usperseded by new inventory plus 3 fiscal years, then destroy.These are hardcopy records. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0192-296 
TITLE Claimant Advisory Section 
DESCRIPTION  
RETENTION See Comments 
COMMENTS These are the hardcopy, retain in office for 3 years after last activity then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0195-296 
TITLE Correspondence - Routine 
DESCRIPTION Incoming and outgoing letters and memoranda regarding workers compensation matters of a general nature. 
RETENTION 002 cldr yrs 
COMMENTS Supersedes general schedule. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(14) 
APPROVED 1995-04-13 
K.A.R. NUMBER 53-2-104 

SERIES ID 0197-296 
TITLE Elections Files 
DESCRIPTION Documents relating to an employer's acceptance or nonacceptance of the provisions of the Workers' Compensation Act. 
RETENTION 050 cldr yrs 
COMMENTS Scan, then destroy hard copy. Retain electronic reports 50 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-550b, K.S.A. 45-221(a)(1)(48) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0211-296 
TITLE Employers' Research Request Records 
DESCRIPTION Documents relating to requests for information on an individual employee's workers compensation history and the division's response to the request. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-550b 
APPROVED 2007-05-16 
K.A.R. NUMBER 53-2-151 

SERIES ID 0198-296 
TITLE Final Releases (Form D) 
DESCRIPTION Form granting employers final release from liability following the closure of a workers' compensation claim file. 
RETENTION 050 cldr yrs 
COMMENTS Scan, then destroy hard copy. Retain electronic reports 50 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-550b, K.S.A. 45-221(a)(1)(48) 
APPROVED 2015-03-26 
K.A.R. NUMBER 53-2-184 

SERIES ID 0199-296 
TITLE Inventory Records - Non-Expendable Property 
DESCRIPTION Records related to capital equipment inventory management: DA forms 80 thru 83, computer reports from the Department of Administration, internal documents, correspondence, etc. 
RETENTION 002 fisc yrs 
COMMENTS Supersedes general schedule entry for "Inventory Records, Non-Expendable Property." Record copy maintained by Department of Human Resources, Fiscal Management Section. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1995-04-13 
K.A.R. NUMBER 53-2-104 

SERIES ID 0200-296 
TITLE Investigation Files 
DESCRIPTION Interview and surveillance reports, video tapes, prosecution summaries and other documents relating to criminal investigations of alleged fraudulent or abusive workers' compensation claims. 
RETENTION 005 cldr yrs 
COMMENTS Retain in office 3 years, transfer to the records center for 2 years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-550b & K.S.A. 45-221(a)(10) 
APPROVED 2007-05-16 
K.A.R. NUMBER 53-2-151 

SERIES ID 0202-296 
TITLE Leases - Real Property and Capital Equipment 
DESCRIPTION Copies of lease agreements for agency offices in Topeka, Overland Park, Wichita, Salina, and Liberal. 
RETENTION See Comments 
COMMENTS Retain 2 calendar years after the end of the lease, then destroy. Record copy maintained by Policy, Planning, and Analysis Section. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1995-04-13 
K.A.R. NUMBER 53-2-104 

SERIES ID 0203-296 
TITLE Letters of Credit 
DESCRIPTION Copies of State Treasurer's office forms recording deposits and withdrawals of self-insured employers' security documents. 
RETENTION See Comments 
COMMENTS Retain in office 3 fiscal years, transfer to the records center for 3 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1995-04-13 
K.A.R. NUMBER 53-2-104 

SERIES ID 0204-296 
TITLE Litigated Claim Files - Fatal and Non-Fatal (a.k.a. "Red/Brown Dockets") 
DESCRIPTION Hearing transcripts, deposition, awards, orders, and other documents relating to contested workers' compensation claims filed by employees who allegedly received fatal or non-fatal work related injuries. 
RETENTION See Comments 
COMMENTS Retain 25 calendar years after application of hearing date, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-510j(f) & K.S.A. 44-550b 
APPROVED 2007-10-12 
K.A.R. NUMBER 53-2-152 

SERIES ID 0206-296 
TITLE Medical Dispute Files 
DESCRIPTION Documents relating to investigations of complaints filed by health care providers who claim inadequate reimbursement from a self-insured employer or insurance carrier for medical services provided. 
RETENTION See Comments. 
COMMENTS Retain 2 years after the file is closed, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 44-510(a)(11) & KSA 45-221(a)(3) 
APPROVED 2009-04-09 
K.A.R. NUMBER 53-2-159 

SERIES ID 0207-296 
TITLE Non-Litigated Claims Files (a.k.a. "Blue Dockets") 
DESCRIPTION Hearing transcripts, settlement agreements, and other documents relating to uncontested workers' compensation claims filed by employees who received work related injuries. 
RETENTION 025 cldr yrs 
COMMENTS Scan, then destroy hard copy. Retain electronic reports 25 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 44-550b 
APPROVED 2007-10-12 
K.A.R. NUMBER 53-2-152 

SERIES ID 0208-296 
TITLE Purchase Requests - Internal 
DESCRIPTION Copies of documents recording purchases made by the division and the receipt of items into the office. 
RETENTION 002 fisc yrs 
COMMENTS Supersedes general schedule entry for Purchase Requests - Internal. Record copy maintained by Department of Human Resources, Building and Office Service Section. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1995-04-13 
K.A.R. NUMBER 53-2-104 

SERIES ID 0209-296 
TITLE Receipts Records - Cash 
DESCRIPTION Forms recording money collected for law book and medical utilization book sold by the division. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1995-04-13 
K.A.R. NUMBER 53-2-104 

SERIES ID 0213-296 
TITLE Self-Insured Files 
DESCRIPTION Correspondence, reports, financial records, and other documents used to approve and manage a self-insured employer's account. 
RETENTION See Comments 
COMMENTS Retain in office until file is closed, transfer to the records center for 10 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS Portions per KSA 44-550b 
APPROVED 2009-04-09 
K.A.R. NUMBER 53-2-159 

SERIES ID 0214-296 
TITLE Transmittal/Cover Letters 
DESCRIPTION Routine form letters accompanying documents received by the agency. 
RETENTION See Comments 
COMMENTS Destroy upon receipt. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1995-04-13 
K.A.R. NUMBER 53-2-104 

SERIES ID 0215-296 
TITLE Utilization and Peer Review Files 
DESCRIPTION Documents relating to utilization and peer review of entities providing health care services pursuant to the Workers' Compensation Act to assess the appropriateness of treatment and fees charged. 
RETENTION See Comments 
COMMENTS Retain 2 years after the file is closed, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 44-510(a)(11) 
APPROVED 2009-04-01 
K.A.R. NUMBER 53-2-159 

SERIES ID 0216-296 
TITLE Vocational Rehabilitation Case Files 
DESCRIPTION Documents relating to division efforts to direct and audit the vocational rehabilitation needs of injured workers in order to monitor the workers' return to employment through appropriate services. 
RETENTION See Comments 
COMMENTS Retain 3 calendar years after case is closed, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(3) 
APPROVED 1995-04-13 
K.A.R. NUMBER 53-2-104 

SERIES ID 0217-296 
TITLE Working Files 
DESCRIPTION Variety of documents relating to work in progress on cases appealed. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1995-07-13 
K.A.R. NUMBER 53-2-105 

New Search