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Kansas Records Retention Schedules

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Agency Code: 331-002 (Insurance Department. Legal Division)

Page 1 of 1 showing 7 records of 7 total, starting on record 1



Agency Number: 331-002
Insurance Department
Legal Division

SERIES ID 0021-331 
TITLE Disciplinary Files - Agents/Agencies/Companies 
DESCRIPTION Hearing transcripts, copies of orders and correspondence relating to disciplinary actions and investigations of insurance agents, agencies and companies suspected of violating state insurance laws. 
RETENTION 010 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(1)(20)(25)(30) & KSA 40-3308 
APPROVED 2015-04-16 
K.A.R. NUMBER 53-2-185 

SERIES ID 0024-331 
TITLE Final Orders 
DESCRIPTION Final orders issued by the department relating to formal actions taken against insurance agents, companies, or agencies that have violated state insurance laws. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the State Archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2010-10-28 
K.A.R. NUMBER 53-2-165 

SERIES ID 0022-331 
TITLE Fraud Investigation/Prosecution/General Files 
DESCRIPTION Files maintained during investigation and prosecution of companies for fraudulent acts as defined by statute. 
RETENTION 010 cldr yrs 
COMMENTS Retain in office 2 years after closing, transfer to the records center for 8 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(25) & KSA 40-3308 
APPROVED 2010-10-28 
K.A.R. NUMBER 53-2-165 

SERIES ID 0023-331 
TITLE Litigation Case Files 
DESCRIPTION Documents relating to lawsuits in which the Insurance Department is involved as a litigant. 
RETENTION See Comments 
COMMENTS Retain in office until case is closed, transfer to the records center for 10 calendar years, then offer records to the State Archives; destroy any portions not accepted. 
DISPOSITION See Comments 
RESTRICTIONS KSA 45-221(a)(25) 
APPROVED 2010-10-28 
K.A.R. NUMBER 53-2-165 

SERIES ID 0025-331 
TITLE Service of Process Records 
DESCRIPTION Proof of service forms, legal documents served and transmittal correspondence used in receiving and serving legal process on insurance companies. 
RETENTION 006 months 
COMMENTS Retain in office for six months, then destroy. This includes electronic records and paper records. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2000-08-17 
K.A.R. NUMBER 53-2-124 

SERIES ID 0026-331 
TITLE Stock Sales Permits Records 
DESCRIPTION Applications for stock permits, orders authorizing stock sales and related correspondence. 
RETENTION See Comments 
COMMENTS Retain in office until no longer useful, then destroy. Retain supporting information for 1 year after report is filed, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2000-08-17 
K.A.R. NUMBER 53-2-124 

SERIES ID 0027-331 
TITLE Workers' Compensation Fund Files 
DESCRIPTION Files containing appointment letters, accident reports, correspondence with counsel and legal documents concerning workers' compensation second injury fund claims. 
RETENTION See Comments 
COMMENTS Retain in office 1 year after case is closed, transfer to the records center for 15 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2005-07-14 
K.A.R. NUMBER 53-2-143 

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