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Kansas Records Retention Schedules

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Agency Code: 365-002 (Kansas Public Employees Retirement System. Fiscal Services Division)
Subagency: Fiscal Investment Accounting

Page 1 of 1 showing 5 records of 5 total, starting on record 1



Agency Number: 365-002
Kansas Public Employees Retirement System
Fiscal Services Division
Fiscal Investment Accounting

SERIES ID 0022-365 
TITLE Manager Confirmation Files 
DESCRIPTION Form documenting the trades that managers or brokers have bought or sold. 
RETENTION 010 fisc yrs 
COMMENTS Retain paper active in office 2 fiscal years, transfer to the records center for 8 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-04-11 
K.A.R. NUMBER 53-2-130 

SERIES ID 0023-365 
TITLE Managers' Contract Files 
DESCRIPTION Contractual obligation made between investment managers and KPERS and maintained for reference regarding the manager fee payments. 
RETENTION See comments 
COMMENTS The actual DA-146 contract form originates in Fiscal Services Investment Accounting and is filed with a copy of the contract for agency reference when paying the managers' fees. Keep until inactive/released, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2002-04-11 
K.A.R. NUMBER 53-2-130 

SERIES ID 0024-365 
TITLE Managers' Fees and Correspondence Files 
DESCRIPTION Invoices relating to all managers' fees, payments, and correspondence. 
RETENTION 010 fisc yrs 
COMMENTS Retain active in office 3 fiscal years, transfer to the records center for 7 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 74-4921(4) 
APPROVED 2002-04-11 
K.A.R. NUMBER 53-2-130 

SERIES ID 0044-365 
TITLE Monthly Custodial Bank Financial Records 
DESCRIPTION Monthly financial statements furnished by KPERS custodial bank summarizing each month's activities and the statements are used for reconciliation, reporting and tracking of financial information pertinent to all KPERS investments and finances. 
RETENTION See comments 
COMMENTS Paper and computer disk formats. Paper is the summary of financial statements, and CD is detailed information. Retain CD 15 fiscal years active in office, and hard copy permanently in office storage. Custodial bank also has records. 
DISPOSITION See comments 
RESTRICTIONS None 
APPROVED 2003-04-10 
K.A.R. NUMBER 53-2-134 

SERIES ID 0045-365 
TITLE Monthly Manager Reports 
DESCRIPTION Reports submitted by managers summarizing monthly investment activities and assets held and maintained for reference in reconciliation of the manager and custodial bank accounts. 
RETENTION See comments 
COMMENTS Retain the record copy 2 fiscal years active in office, then transfer to State Records Center for 8 fiscal yrs, then destroy. Retain convenience copies 2 fiscal yrs., then destroy. Retain the electronic copy until no longer useful. An original manager report is also retained by Investments Division. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2003-04-10 
K.A.R. NUMBER 53-2-134 

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