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Kansas Records Retention Schedules

Results of Query:

Agency Code: 450-001 (Kansas Lottery. Executive Division)

Page 1 of 1 showing 17 records of 17 total, starting on record 1



Agency Number: 450-001
Kansas Lottery
Executive Division

SERIES ID 0122-450 
TITLE Working Files - Executed Games 
DESCRIPTION Price structure, copy of game, validation code, packing information, etc. relating to the production and execution of lottery ticket games. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-07-08 
K.A.R. NUMBER 53-2-139 

SERIES ID 0151-450 
TITLE Working Files - Games 
DESCRIPTION Variety of documents relating to the description and promotion of lottery games. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1996-08-08 
K.A.R. NUMBER 53-2-109 

Agency Number: 450-001
Kansas Lottery
Executive Division
Director

SERIES ID 0161-450 
TITLE Board Packets 
DESCRIPTION Agenda, minutes, background information, etc. relating to meetings of the Lottery Commission. 
RETENTION See Comments 
COMMENTS Scan images and retain electronically until no longer useful, then destroy. Transfer hard copy annually to the archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2004-07-08 
K.A.R. NUMBER 53-2-139 

SERIES ID 0162-450 
TITLE Correspondence - Vendor 
DESCRIPTION Incoming and outgoing letters and memoranda relating to vendor concerns and issues. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-07-08 
K.A.R. NUMBER 53-2-139 

SERIES ID 0163-450 
TITLE Lottery Commission Appointment Files 
DESCRIPTION Documents relating to gubernatorial appointees to the Lottery Commission. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-07-08 
K.A.R. NUMBER 53-2-139 

Agency Number: 450-001
Kansas Lottery
Executive Division
Legal

SERIES ID 0164-450 
TITLE Bid Records - Copies 
DESCRIPTION Documents related to requests for proposals, bids, quotations, or estimates and maintained for convenience of reference. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-07-08 
K.A.R. NUMBER 53-2-139 

SERIES ID 0021-000 
TITLE Kansas Register Submissions 
DESCRIPTION Copies of proposed, withdrawn, emergency, and adopted rules, open meeting notices or other documents required by law to be submitted to the Kansas Register for publication. 
RETENTION See Comments 
COMMENTS Retain 1 year after publication, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2003-01-09 
K.A.R. NUMBER 53-3-1 

SERIES ID 0165-450 
TITLE Rules and Regulations Files 
DESCRIPTION Variety of materials related to the formation of individual game rules and regulations and final versions submitted to the Kansas Register for public notice. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-07-08 
K.A.R. NUMBER 53-2-139 

SERIES ID 0166-450 
TITLE Trademarks Files 
DESCRIPTION Records relating to trademarks designed for individual games and registered to prevent infringement. 
RETENTION 003 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2004-07-08 
K.A.R. NUMBER 53-2-139 

SERIES ID 0167-450 
TITLE Working Files - Executed Games - Attorney's Copies 
DESCRIPTION Price structure, copy of game, validation code, packing information, etc. relating to the production and execution of lottery ticket games. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2004-07-08 
K.A.R. NUMBER 53-2-139 

Agency Number: 450-001
Kansas Lottery
Executive Division
Personnel

SERIES ID 0012-450 
TITLE Equal Employment Opportunity Grievance Files 
DESCRIPTION Documents related to discrimination charges concerning employment made against an agency and subsequent investigations. 
RETENTION See Comments 
COMMENTS Retain 5 years after grievance is settled, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS KSA 45-221(a)(11) & (25) 
APPROVED 1996-08-08 
K.A.R. NUMBER 53-2-109 

SERIES ID 0022-450 
TITLE Policy Statements 
DESCRIPTION Original copies of formal explanations of agency policies and procedures issued in individual statement formats. 
RETENTION See Comments 
COMMENTS Retain until superseded or no longer in effect, then transfer 1 copy to the archives. Retain convenience copies until no longer useful, then destroy. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1996-08-08 
K.A.R. NUMBER 53-2-109 

SERIES ID 0027-450 
TITLE Unclassified Salary Adjustment Records 
DESCRIPTION Documents related to the determination of salary increase recommendations for unclassified staff based upon performance data. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(4) 
APPROVED 1996-08-08 
K.A.R. NUMBER 53-2-109 

SERIES ID 0028-450 
TITLE Working Files 
DESCRIPTION Variety of documents relating to activities and functions of the unit. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1996-08-08 
K.A.R. NUMBER 53-2-109 

Agency Number: 450-001
Kansas Lottery
Executive Division
Public Information Officer

SERIES ID 0144-450 
TITLE Annual Reports 
DESCRIPTION Annual and specific reports on agency activities. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1996-08-08 
K.A.R. NUMBER 53-2-109 

SERIES ID 0168-450 
TITLE Director's Files 
DESCRIPTION Records relating to visits and awards presented to the top selling retailers. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2004-07-08 
K.A.R. NUMBER 53-2-139 

SERIES ID 0087-450 
TITLE Prizes Paid to Date Validation Report 
DESCRIPTION Computer printout generated monthly listing the prize amounts paid by lottery ticket retail vendors. 
RETENTION 001 month 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1997-01-09 
K.A.R. NUMBER 53-2-110 

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