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Kansas Records Retention Schedules

Results of Query:

Agency Code: 450-003 (Kansas Lottery. Security Division)

Page 1 of 1 showing 21 records of 21 total, starting on record 1



Agency Number: 450-003
Kansas Lottery
Security Division

SERIES ID 0123-450 
TITLE Building Surveillance Tapes 
DESCRIPTION Videotapes created during routine internal security monitoring by building cameras. 
RETENTION 090 days 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1996-08-08 
K.A.R. NUMBER 53-2-109 

SERIES ID 0141-450 
TITLE Cancelled Ticket/Big Win Reports 
DESCRIPTION Electronic records generated by the online vendor to identify tickets sale cancellation data and $5,000 and greater winning ticket data. 
RETENTION 001 cldr yr 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(2)&(12) 
APPROVED 2003-04-10 
K.A.R. NUMBER 53-2-134 

SERIES ID 0158-450 
TITLE Draw Papers 
DESCRIPTION Documents relating to each online game drawing and maintained for integrity purposes. 
RETENTION 006 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2003-04-10 
K.A.R. NUMBER 53-2-134 

SERIES ID 0125-450 
TITLE Employee Background Records 
DESCRIPTION Information sheets completed by persons seeking employment with the Kansas Lottery and used as the basis for conducting a background check to preserve the integrity and security of the lottery. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(4) 
APPROVED 1996-08-08 
K.A.R. NUMBER 53-2-109 

SERIES ID 0128-450 
TITLE G-Guard Reports 
DESCRIPTION Reports generated by the online vendor validating the process for Powerball winning tickets to ensure that no tampering has occurred. 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2003-04-10 
K.A.R. NUMBER 53-2-134 

SERIES ID 0160-450 
TITLE Game Files 
DESCRIPTION Documents relating to instant ticket and pulltab games and maintained to monitor security conditions. 
RETENTION See Comments 
COMMENTS Destroy all hard copy and electronically stored game file information 3 calendar years after last claim date. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(2)&(12) 
APPROVED 2003-04-10 
K.A.R. NUMBER 53-2-134 

SERIES ID 0157-450 
TITLE Game Tapes 
DESCRIPTION Computer tapes or CDs containing validation and inventory files for the instant ticket or pulltab games. 
RETENTION See Comments 
COMMENTS Retain 3 calendar years after last claim date, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(2)&(12) 
APPROVED 2003-04-10 
K.A.R. NUMBER 53-2-134 

SERIES ID 0129-450 
TITLE Instant Ticket Lab Examination Reports 
DESCRIPTION Lab reports and correspondence relating to tests performed by the KBI on instant tickets to ensure that a game cannot be tampered with. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1996-08-08 
K.A.R. NUMBER 53-2-109 

SERIES ID 0130-450 
TITLE Investigation Files 
DESCRIPTION Documents relating to internal and criminal investigations performed by Kansas Lottery security personnel. 
RETENTION See Comments 
COMMENTS Retain in office 10 calendar years, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS KSA 45-221(a)(4)(10) 
APPROVED 1996-08-08 
K.A.R. NUMBER 53-2-109 

SERIES ID 0131-450 
TITLE Postal Records 
DESCRIPTION Records conerning the use of the U.S. Postal Service and express companies: mailing logs, postage purchase reports, registered mail receipts, express company receipts, mailing permits, etc. 
RETENTION 003 cldr yrs 
COMMENTS Supersedes general schedule based upon retention according to calendar years rather than fiscal years. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2003-07-17 
K.A.R. NUMBER 53-2-135 

SERIES ID 0132-450 
TITLE Promotional Event Tapes 
DESCRIPTION Videotapes made of minor promotional efforts with retailers involving Kansas Lottery prizes and taped for integrity purposes. 
RETENTION 180 days 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1996-08-08 
K.A.R. NUMBER 53-2-109 

SERIES ID 0133-450 
TITLE Quality Control Instant Ticket Packs 
DESCRIPTION Game packs pulled for quality control: 1 pack tested internally for scratchability and prize accuracy, 1 pack sent to KBI to ensure game integrity. 
RETENTION See Comments 
COMMENTS Retain until all quality control checks are completed, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2009-07-28 
K.A.R. NUMBER 53-2-160 

SERIES ID 0159-450 
TITLE Reconstruction Files 
DESCRIPTION Documents relating to reconstruction by vendors of instant tickets or pulltab tickets due to ticket damage. 
RETENTION 001 cldr yr 
COMMENTS Retain in security office until destroyed. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2003-04-10 
K.A.R. NUMBER 53-2-134 

SERIES ID 0134-450 
TITLE Return Scratch Ticket Forms 
DESCRIPTION Form submitted by retailers returning unused tickets to the Kansas Lottery warehouse for credit. 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2003-07-17 
K.A.R. NUMBER 53-2-135 

SERIES ID 0107-450 
TITLE Second Chance Drawing Tickets 
DESCRIPTION Nonwinning lottery game tickets submitted to the Kansas Lottery by customers which are used as an entry vehicle for subsequent drawings. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 21-3914 
APPROVED 1993-10-07 
K.A.R. NUMBER 53-2-098 

SERIES ID 0135-450 
TITLE Special Event Draw Records 
DESCRIPTION Documentation and videotapes relating to special promotional drawings from retailers for promotional reasons involving Kansas Lottery prizes and taped for integrity purposes. 
RETENTION 180 days 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1996-08-08 
K.A.R. NUMBER 53-2-109 

SERIES ID 0137-450 
TITLE Ticket Inventory Shipping Manifest 
DESCRIPTION Shipping manifest listing a detailed inventory of tickets that have been shipped from the ticket printers. 
RETENTION See Comments 
COMMENTS Retain until end of game, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2003-07-17 
K.A.R. NUMBER 53-2-135 

SERIES ID 0138-450 
TITLE Ticket Shipping Manifest 
DESCRIPTION Copy of the shipping manifest given to the truck driver from the ticket printers listing the shipment contents. 
RETENTION See Comments 
COMMENTS Retain until end of game, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2003-07-17 
K.A.R. NUMBER 53-2-135 

SERIES ID 0139-450 
TITLE Trunk Stock Requisitions 
DESCRIPTION Form submitted by lottery representatives ordering lottery tickets for distribution to retailers and used by the warehouse to fill those orders. 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2003-07-17 
K.A.R. NUMBER 53-2-135 

SERIES ID 0116-450 
TITLE Unused Lottery Tickets 
DESCRIPTION Lottery game tickets issued by the Kansas Lottery which were never sold to consumers. 
RETENTION See Comments 
COMMENTS Retain until the end of the game is announced, transfer one ticket to the archives, destroy the remainder. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1996-01-18 
K.A.R. NUMBER 53-2-107 

SERIES ID 0140-450 
TITLE Vendor and Retailer Background Records 
DESCRIPTION Information sheets completed by vendors and retailers wishing to conduct business with the Kansas Lottery as required by KSA 74-8705 to preserve the integrity and security of the lottery. 
RETENTION See Comments 
COMMENTS Retain 1 year after termination of agreement, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 74-7810 
APPROVED 1996-08-08 
K.A.R. NUMBER 53-2-109 

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