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Kansas Records Retention Schedules

Results of Query:

Agency Code: 553-003 (Kansas Racing and Gaming Commission. Licensing Division)

Page 1 of 1 showing 14 records of 14 total, starting on record 1



Agency Number: 553-003
Kansas Racing and Gaming Commission
Licensing Division

SERIES ID 0011-553 
TITLE Concessionaire Licensing Files 
DESCRIPTION Applications and supporting documentation relating to businesses requesting a concessionaire license to operate a concession stand at the racetracks as required by KSA 74-8817. 
RETENTION See Comments 
COMMENTS Retain in office 2 years, transfer to the records center for 10 years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1997-10-09 
K.A.R. NUMBER 53-2-113 

SERIES ID 0012-553 
TITLE Daily Licensing Records - Central Office 
DESCRIPTION Documents relating to daily administration of the licensing process: daily deposit reports, occupation license summary reports, list of voids, list of licensees, and other supporting documents. 
RETENTION See Comments 
COMMENTS Retain in office 1 calendar year, transfer to the records center for 10 calendar years, then destroy. a.k.a. "Deposit Reports" 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1996-01-18 
K.A.R. NUMBER 53-2-107 

SERIES ID 0013-553 
TITLE Daily Licensing Records - Track Offices 
DESCRIPTION Track office copies of documents relating to daily administration of the licensing process: occupation license summary reports, list of voids & licensees, copies of checks, cash register tape, etc. 
RETENTION 001 cldr yr 
COMMENTS a.k.a. "Field Deposit Report" 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1996-01-18 
K.A.R. NUMBER 53-2-107 

SERIES ID 0065-553 
TITLE Facility Manager Licensing Files 
DESCRIPTION Application and supporting documentation relating to the licensing and renewal process for individuals to manage a racing facility as required by KSA 74-8815. 
RETENTION 027 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2003-04-10 
K.A.R. NUMBER 53-2-134 

SERIES ID 0064-553 
TITLE Facility Owner Licensing Files 
DESCRIPTION Application and supporting documentation relating to the licensing and renewal process for racing facility owners as required by KSA 74-8815. 
RETENTION 027 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2003-04-10 
K.A.R. NUMBER 53-2-134 

SERIES ID 0071-553 
TITLE Kennel Names Registration Form 
DESCRIPTION Application form submitted annually by an entity owning greyhounds to register the name of the kennel with the Kansas Racing and Gaming Commission as required by K.S.A. 74-8812(d). 
RETENTION 004 cldr yrs 
COMMENTS Retain in office 1 calendar year, transfer to the records center for 3 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2006-10-12 
K.A.R. NUMBER 53-2-149 

SERIES ID 0072-553 
TITLE Multiples Registration Form 
DESCRIPTION Application form submitted annually by more than one entity owning a horse stable or greyhound kennel to register the name of stable or kennel with the Kansas Racing and Gaming Commission as required by K.S.A. 74-8812(d). 
RETENTION 004 cldr yrs 
COMMENTS Retain in office 1 calendar year, transfer to the records center for 3 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2006-10-12 
K.A.R. NUMBER 53-2-149 

SERIES ID 0014-553 
TITLE Occupation Licensee Lists 
DESCRIPTION Monthly and yearly listing of individuals employed at race track facilities who are required to be licensed by the Kansas Racing Commission. 
RETENTION See Comments 
COMMENTS Retain in office 1 fiscal year, transfer to the records center for 2 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1996-04-18 
K.A.R. NUMBER 53-2-108 

SERIES ID 0063-553 
TITLE Occupation Licensing Files 
DESCRIPTION Application and supporting documentation relating to the licensing process for owners and individuals applying to provide or perform services at race facilities as required by KSA 74-8816. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2003-04-10 
K.A.R. NUMBER 53-2-134 

SERIES ID 0062-553 
TITLE Organization Licensing Files 
DESCRIPTION Application and supporting documentation relating to the licensing process for non-profit organizations to conduct horse and/or greyhound races as required by KSA 74-8813. 
RETENTION 027 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2003-04-10 
K.A.R. NUMBER 53-2-134 

SERIES ID 0061-553 
TITLE Ownership Entity Registration Files 
DESCRIPTION Application and supporting documentation relating to the type of legal ownership, partnership or shareholders of a racing animal. 
RETENTION 003 fisc yrs 
COMMENTS Retain in office 1 fiscal year, transfer to the records center for 2 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2003-04-10 
K.A.R. NUMBER 53-2-134 

SERIES ID 0051-553 
TITLE Proofs and Proof Logs 
DESCRIPTION Drafts created of the programs before scheduled race to ensure accuracy. 
RETENTION 002 cldr yrs 
COMMENTS Retain in office 1 fiscal year, transfer to the records center for 1 fiscal year, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2001-10-18 
K.A.R. NUMBER 53-2-128 

SERIES ID 0073-553 
TITLE Stable Names Registration Form 
DESCRIPTION Application form submitted annually by an entity owning horses to register the name of the horse stable with the Kansas Racing and Gaming Commission as required by K.S.A. 74-8812(d). 
RETENTION 004 cldr yrs 
COMMENTS Retain in office 1 calendar year, transfer to the records center for 3 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2006-10-12 
K.A.R. NUMBER 53-2-149 

SERIES ID 0060-553 
TITLE Totalisator Licensing Files 
DESCRIPTION Application and supporting documentation relating to the licensing process for businesses applying to provide totalisator equipment or services to racing facilities as required by KSA 74-8837. 
RETENTION 012 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2003-04-10 
K.A.R. NUMBER 53-2-134 

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