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Kansas Records Retention Schedules

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Agency Code: 565-001 (Department of Revenue. Division of Alcoholic Beverage Control)

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Agency Number: 565-001
Department of Revenue
Division of Alcoholic Beverage Control

SERIES ID 0197-565 
TITLE Bingo Licensing Files 
DESCRIPTION Documents relating to licenses issued to Bingo parlors to ensure compliance with state and federal regulations. 
RETENTION 003 fisc yrs 
COMMENTS Retain 1 fiscal year in office, transfer to the records center for 2 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 75-5133 
APPROVED 2007-01-11 
K.A.R. NUMBER 53-2-150 

SERIES ID 0001-565 
TITLE History Files 
DESCRIPTION Policies and procedures, opinions, audits, and other documents relating to the old Alcohol Beverage Control agency. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1995-10-12 
K.A.R. NUMBER 53-2-106 

SERIES ID 0002-565 
TITLE Label Approval Files 
DESCRIPTION Labels and supporting documentation submitted by manufacturers to ensure compliance with laws regulating the quality of ingredients in alcoholic beverages. 
RETENTION 001 cldr yr 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2007-10-12 
K.A.R. NUMBER 53-2-152 

SERIES ID 0003-565 
TITLE Licensing Files 
DESCRIPTION Documents relating to licenses issued to retail liquor and drinking establishments to ensure compliance with state and federal regulations. Records can contain information about administrative hearing actions and litigation related to investigations of licensees. 
RETENTION See comments 
COMMENTS Retain licensing records 3 years after entity is no longer licensed, then destroy and/or delete. Retain information about administrative hearing actions for 5 years after case is closed, then destroy and/or delete. Retain information about litigation activities for 10 years after case is closed, then destroy and/or delete. 
DISPOSITION Destroy 
RESTRICTIONS KSA 75-5133 
APPROVED 2013-10-24 
K.A.R. NUMBER 53-2-178 

SERIES ID 0004-565 
TITLE Retailer Cab Cards 
DESCRIPTION Index cards compiled on each retail liquor store listing the number of vehicles. 
RETENTION See Comments 
COMMENTS Retain until superseded or no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2000-01-13 
K.A.R. NUMBER 53-2-122 

Agency Number: 565-001
Department of Revenue
Division of Alcoholic Beverage Control
Official Reporter, Office of the

SERIES ID 0005-565 
TITLE Stenographer Notes 
DESCRIPTION Notes of hearings held before the Director of Taxation and before the Director of Alcoholic Beverage Control. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS Portions KSA 45-221(a)(11) 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

Agency Number: 565-001
Department of Revenue
Division of Alcoholic Beverage Control
Personnel Services Bureau

SERIES ID 0006-565 
TITLE Tax Clearances 
DESCRIPTION Forms authorizing the Department of Revenue to check previously filed income tax returns of prospective employees as a condition of employment. 
RETENTION 003 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1992-04-09 
K.A.R. NUMBER 53-2-092 

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