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Kansas Records Retention Schedules

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Agency Code: 565-004 (Department of Revenue. Division of Property Valuation)

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Agency Number: 565-004
Department of Revenue
Division of Property Valuation
Abstract Division

SERIES ID 0007-565 
TITLE Abstract of Financial Institutions 
DESCRIPTION Abstracts of assessment of financial institutions in lieu of ad valorem tax. 
RETENTION 010 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0013-565 
TITLE July Abstracts 
DESCRIPTION Computer tape and paper documents relating to individual county assessed values for all classes of real and personal property. 
RETENTION 010 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0014-565 
TITLE Motor Vehicle Tax Abstracts 
DESCRIPTION Abstracts listing the totals for taxing districts which collect taxes for motor vehicles for each county. 
RETENTION 010 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0015-565 
TITLE November Abstracts 
DESCRIPTION Computer tape and paper documents relating to the distribution of taxes as of November 1 by county and is an update of appeals to determine the tax dollars to be distributed to taxing districts. 
RETENTION 010 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0018-565 
TITLE Real Estate Mortgage Registration Fees 
DESCRIPTION Abstracts used to record real estate mortgages within each county and records the total values each county receives from mortgages. 
RETENTION 010 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0020-565 
TITLE Tax Mill Levy Sheets 
DESCRIPTION Documents relating to mill levies for taxing districts and various funds to enable cross checking of data submitted on other abstracts to be utilized in making forecasts by Legislative Research. 
RETENTION 010 fisc yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1994-07-14 
K.A.R. NUMBER 53-2-101 

SERIES ID 0021-565 
TITLE Taxing Unit Maps 
DESCRIPTION Documents used to determine the tax districts for statistical verification purposes as well as maintaining district or unit codes. 
RETENTION See Comments 
COMMENTS Retain until updated, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

Agency Number: 565-004
Department of Revenue
Division of Property Valuation
Compliance Bureau

SERIES ID 0010-565 
TITLE Audit Team Reports 
DESCRIPTION Documents relating to findings of county team audits which include: audit team report, consolidation of findings, audit directive to the county, etc. 
RETENTION See Comments 
COMMENTS Retain 7 years after completion of audit, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

Agency Number: 565-004
Department of Revenue
Division of Property Valuation
County Appraisers Bureau

SERIES ID 0009-565 
TITLE Assessment/Sales Ratio Cards 
DESCRIPTION Documents used to record information necessary for the preparation of the Kansas Assessment/Sales Ratio Study which contain county name, grantor name and address, grantee name and address, etc. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS KSA 58-2223(b) 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0011-565 
TITLE County Files - Field Operations 
DESCRIPTION Documents relating to every county's appraisal program which includes county status reports, appraisal and mapping reports, contract and plans for reappraisal and maintenance. 
RETENTION 005 fisc yrs 
COMMENTS Retain 5 years, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2007-05-16 
K.A.R. NUMBER 53-2-151 

Agency Number: 565-004
Department of Revenue
Division of Property Valuation
Dealer Licensing Bureau

SERIES ID 0033-565 
TITLE Field Inspection Reports 
DESCRIPTION Documents related to complaints against dealerships and follow up inspections. 
RETENTION See Comments 
COMMENTS Retain 5 years after complaint is resolved, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 45-221(a)(10) 
APPROVED 2007-05-16 
K.A.R. NUMBER 53-2-151 

Agency Number: 565-004
Department of Revenue
Division of Property Valuation
Director's Office

SERIES ID 0012-565 
TITLE Director's Orders 
DESCRIPTION Written orders involving property taxation generally directed to a specific county by the director of the property valuation division. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2007-05-16 
K.A.R. NUMBER 53-2-151 

Agency Number: 565-004
Department of Revenue
Division of Property Valuation
Education Section

SERIES ID 0008-565 
TITLE Appraiser's Educational History File 
DESCRIPTION Complete record compiled of every appraiser's educational history which includes education record form, address, demographics, eligibility information, registration scores, etc. 
RETENTION See Comments 
COMMENTS Retain until removed from elegibility list, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS K.S.A. 45-221(a)(9) 
APPROVED 2007-05-16 
K.A.R. NUMBER 53-2-151 

SERIES ID 0016-565 
TITLE Property Taxation - Eligibility List 
DESCRIPTION Documents used to provide county commissioners a list of names of appraisers who have passed the eligibility exam. 
RETENTION Permanent 
COMMENTS Permanent retention requested by agency. 
DISPOSITION Permanent 
RESTRICTIONS None 
APPROVED 1992-10-08 
K.A.R. NUMBER 53-2-094 

Agency Number: 565-004
Department of Revenue
Division of Property Valuation
State Appraised Property Bureau

SERIES ID 0017-565 
TITLE Public Utility Property Tax Appraisal Record 
DESCRIPTION Documents used to maintain bureau records of utility appraisal and assessed value distribution which include property rendition filed by taxpayer, correspondence, appraisal report, etc. 
RETENTION 010 fisc yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0019-565 
TITLE Regulatory Reports for Utility Property Appraisal 
DESCRIPTION Public and private accounting reports of regulated industries used in developing and verifying appraisal data which include: annual income and balance sheets, etc. 
RETENTION 010 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

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