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Kansas Records Retention Schedules

Results of Query:

Agency Code: 565-007 (Department of Revenue. Division of Taxation)
Subagency: Business Tax Bureau

Page 1 of 1 showing 39 records of 39 total, starting on record 1



Agency Number: 565-007
Department of Revenue
Division of Taxation
Business Tax Bureau

SERIES ID 0114-565 
TITLE Alcohol Incentive Fund Reports 
DESCRIPTION Documents used to make payments as incentive to producers of alcohol used in blended fuel. 
RETENTION 005 tax yrs 
DISPOSITION Archives 
RESTRICTIONS KSA 79-3420 & 75-5133 
APPROVED 2005-07-14 
K.A.R. NUMBER 53-2-143 

SERIES ID 0115-565 
TITLE Applications for Registration 
DESCRIPTION Documents for a consolidated application to register for the various business taxes. 
RETENTION 004 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS KSA 79-3614 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0116-565 
TITLE Applications for Sales Tax Registration 
DESCRIPTION Applications for a Kansas sales tax number required by the Department of Revenue. 
RETENTION See Comments 
COMMENTS Destroy hard copy after microfilming. Retain microfilm 4 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 79-3614 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0117-565 
TITLE Bingo Enforcement Tax Returns 
DESCRIPTION Tax returns filed by operators of commercial bingo games. 
RETENTION 004 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS KSA 75-5133 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0118-565 
TITLE Cigarette Tax Reports 
DESCRIPTION Monthly reports to the Department of Revenue of purchase of cigarette stamps and sales of cigarettes by dealers. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS KSA 75-5133 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0120-565 
TITLE Corporate Income Tax Returns 
DESCRIPTION Income tax returns (form 120) filed by corporations operating in Kansas. 
RETENTION 010 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS KSA 79-3234 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0121-565 
TITLE Corporation Estimated Income Tax Declaration 
DESCRIPTION Reports received by the Department of Revenue of estimated income taxes which subsequently will be owed by corporations operating in Kansas. 
RETENTION 004 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS KSA 79-3234 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0123-565 
TITLE Discontinuation of Business Forms 
DESCRIPTION Form FA 15 used to cancel various business tax accounts when the filer has gone out of business or the ownership has changed. 
RETENTION See Comments 
COMMENTS Destroy hard copy after microfilming. Retain microfilm 4 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 79-3614 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0124-565 
TITLE Employees Annual Withholdings Tax Returns 
DESCRIPTION Annual report (KW-3) by employers of state income tax monies withheld from employees' pay. 
RETENTION See Comments 
COMMENTS Scan original documents and retain until verified by quality control, then destroy. Retain imaged files 4 years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 79-3234 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0125-565 
TITLE Exemption Certificates - County Treasurer 
DESCRIPTION Exemption certificates and related returns completed by the county treasurer's office on the purchase of motor vehicles. 
RETENTION 004 tax yrs 
DISPOSITION Destroy 
RESTRICTIONS KSA 79-3614 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0128-565 
TITLE Fuel Tax Inventory Tax Returns 
DESCRIPTION Reports required by the Department of Revenue to be filed annually by fuel dealers in order to prevent stockpiling and avoidance of the fuel tax. 
RETENTION 005 tax yrs 
DISPOSITION Destroy 
RESTRICTIONS KSA 79-3420 & 75-5133 
APPROVED 2005-07-14 
K.A.R. NUMBER 53-2-143 

SERIES ID 0136-565 
TITLE Interstate Motor Fuel Tax Returns 
DESCRIPTION Reports of interstate motor fuel taxes required by the Department of Revenue to be filed by truckers. 
RETENTION 005 tax yrs 
DISPOSITION Destroy 
RESTRICTIONS KSA 79-34,113 & 75-5133 
APPROVED 2005-07-14 
K.A.R. NUMBER 53-2-143 

SERIES ID 0137-565 
TITLE Kansas Crude Oil Report and Returns 
DESCRIPTION Reports of crude oil production and the severance tax due to state required to be filed by producers. 
RETENTION 004 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS KSA 75-5133 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0138-565 
TITLE Kansas Natural Gas Well Report and Returns 
DESCRIPTION Reports of natural gas production and the severance tax due to the state. 
RETENTION 005 tax yrs 
DISPOSITION Destroy 
RESTRICTIONS KSA 79-4226 
APPROVED 2005-07-14 
K.A.R. NUMBER 53-2-143 

SERIES ID 0139-565 
TITLE Liquefied Petroleum Motor Fuel Tax Returns 
DESCRIPTION Reports of propane or LP fuel sales and fuel taxes owed as required to be filed monthly by dealers. 
RETENTION 005 tax yrs 
DISPOSITION Destroy 
RESTRICTIONS KSA 75-5133 
APPROVED 2005-07-14 
K.A.R. NUMBER 53-2-143 

SERIES ID 0140-565 
TITLE Liquid Fuel Carriers Reports 
DESCRIPTION Reports filed monthly with the Department of Revenue by transporters of liquid fuel for use in auditing shipments. 
RETENTION 005 tax yrs 
DISPOSITION Destroy 
RESTRICTIONS KSA 79-3420 & 75-5133 
APPROVED 2005-07-14 
K.A.R. NUMBER 53-2-143 

SERIES ID 0141-565 
TITLE Liquor Enforcement Tax Returns 
DESCRIPTION Monthly reports to the Department of Revenue of sales of liquor and liquor enforcement taxes owed by dealers. 
RETENTION See Comments 
COMMENTS Retain until microfilmed, then destroy by shredding. Retain microfilm 4 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 79-5133 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0142-565 
TITLE Liquor Excise Tax Returns 
DESCRIPTION Monthly reports to the Department of Revenue sales of liquor by the drink and liquor excised taxes owed. 
RETENTION See Comments 
COMMENTS Retain until microfilmed, then destroy by shredding. Retain microfilm 4 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 75-5133 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0143-565 
TITLE Manifest and Audit Listings 
DESCRIPTION Computer printouts listing the month's manifests and returns filed by pipeline terminals and refineries for use in auditing filed returns. 
RETENTION 005 tax yrs 
DISPOSITION Destroy 
RESTRICTIONS KSA 79-3420 & 75-5133 
APPROVED 2005-07-14 
K.A.R. NUMBER 53-2-143 

SERIES ID 0144-565 
TITLE Manufacturers' Exemptions Certificates 
DESCRIPTION Application STD 090 with related approval letter for manufacturers' exemptions from the sales tax. 
RETENTION See Comments 
COMMENTS Retain until cancellation of business, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 79-3614 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0145-565 
TITLE Manufacturers' Reports 
DESCRIPTION Reports submitted monthly to the Department of Revenue by manufacturers for use in auditing. 
RETENTION 004 tax yrs 
DISPOSITION Destroy 
RESTRICTIONS KSA 79-3420 & 75-5133 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0147-565 
TITLE Motor Fuel Proceedings 
DESCRIPTION Documents relating to bond cancellation proceedings for motor fuel dealers and manufacturers. 
RETENTION 004 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0148-565 
TITLE Motor-Vehicle Fuels Distributor Tax Returns 
DESCRIPTION Gasoline tax returns submitted annually to the Department of Revenue by distributors of motor vehicle fuels. 
RETENTION 005 tax yrs 
DISPOSITION Destroy 
RESTRICTIONS KSA 79-3420 & 75-5133 
APPROVED 2005-07-14 
K.A.R. NUMBER 53-2-143 

SERIES ID 0150-565 
TITLE Oil Inspection Report/Environmental Assurance Fee Reports 
DESCRIPTION Reports submitted monthly to the Department of Revenue by major oil companies and smaller petroleum sellers for use in collecting the oil inspection and environmental fees. 
RETENTION 004 tax yrs 
DISPOSITION Destroy 
RESTRICTIONS KSA 75-5133 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0151-565 
TITLE Operator/Purchaser Registration Forms 
DESCRIPTION Registration forms submitted to the Department of Revenue by mineral tax operators and purchasers for use in collecting the severance tax. 
RETENTION See Comments 
COMMENTS Retain 3 fiscal years after the account is closed. 
DISPOSITION Destroy 
RESTRICTIONS KSA 75-5133 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0152-565 
TITLE Partnership Return 
DESCRIPTION Income tax returns submitted annually to the Department of Revenue by business partnerships. 
RETENTION 004 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS KSA 79-3234 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0153-565 
TITLE Privilege Tax 
DESCRIPTION Reports and associated documents submitted annually to the Department of Revenue by banks and saving and loans for use in collecting privilege taxes. 
RETENTION See Comments 
COMMENTS Destroy hard copy after microfilming. Retain microfilm 15 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 79-3234 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0156-565 
TITLE Sales Tax Bonds 
DESCRIPTION Documents relating to sales tax surety bonds (STD-13) and escrow agreements that guarantee the payment of sales tax should the business default on its responsibility to pay. 
RETENTION See Comments 
COMMENTS Destroy hard copy after microfilming. Retain microfilm 4 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 79-3614 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0155-565 
TITLE Sales and Use Tax Returns 
DESCRIPTION Reports of retail sales and excise taxes due to the state submitted to the Department of Revenue by retailers with supporting documents. 
RETENTION See Comments 
COMMENTS Microfilm, then destroy hard copy. Retain microfilm 4 tax years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 79-3614 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0157-565 
TITLE Severance Tax Certificates of Exemption 
DESCRIPTION Certificates issued for proof of exemption by the Department of Revenue from the Kansas severance tax. 
RETENTION See Comments 
COMMENTS Destroy hard copy after microfilming. Retain microfilm 4 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 75-5133 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0159-565 
TITLE Small Business Corporation Return 
DESCRIPTION Informational reports and associated documents submitted to the Department of Revenue by small business corporations concerning income taxes paid at the individual level. 
RETENTION See Comments 
COMMENTS Retain hard copy 1 year after microfilming. Retain microfilm 3 years after filing date, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 79-3234 
APPROVED 1992-07-09 
K.A.R. NUMBER 53-2-093 

SERIES ID 0158-565 
TITLE Small Business Corporation Return 
DESCRIPTION Informational reports and associated documents submitted to the Department of Revenue by small business corporations concerning income taxes paid at the individual level. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS KSA 79-3234 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0160-565 
TITLE Special Fuel Tax Returns 
DESCRIPTION Monthly reports of purchases and sales submitted to the Department of Revenue by jobbers, retailers and users for use in collecting fuel taxes. 
RETENTION See Comments 
COMMENTS Returns are microfilmed and hard copy destroyed. Retain microfilm 4 tax years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 79-3483 & 75-5133 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0162-565 
TITLE Surety Bonds and Escrow Agreements 
DESCRIPTION Documents relating to various surety bonds and escrow agreements that guarantee the payment of various business taxes should the business default on its responsibility to pay the tax. 
RETENTION 004 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS KSA 79-3614 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0164-565 
TITLE Taxpayer Correspondence - Sales Tax 
DESCRIPTION Letters, speed documents, nonfiler notices, extensions of time and other documents related to the collection of sales taxes. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 79-3614 & 75-5133 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0165-565 
TITLE Tobacco Tax Reports 
DESCRIPTION Monthly reports of tobacco products purchased and brought into the state submitted to the Department of Revenue by distributors for use in collecting tobacco taxes. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS KSA 75-5133 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0166-565 
TITLE Transient Guest Tax Returns 
DESCRIPTION Monthly reports of guests submitted to the Department of Revenue by guests in motels, hotels, or tourist courts for use in collecting transient guest taxes. 
RETENTION See Comments 
COMMENTS Returns are microfilmed, then shredded. Retain microfilm 4 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 75-5133 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0167-565 
TITLE Utility Exemption Certificates 
DESCRIPTION Certificates and schedules received as avoidance of exemptions from utilities taxes and schedules are prepared by the utility companies. 
RETENTION See Comments 
COMMENTS Microfilm, then destroy hard copy. Retain microfilm 4 tax years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 79-3614 
APPROVED 1990-10-11 
K.A.R. NUMBER 53-2-086 

SERIES ID 0168-565 
TITLE Withholding Tax Deposit Reports 
DESCRIPTION Quarterly reports (KW-5) made by employers concerning income tax monies withheld from individual employee's pay. 
RETENTION See Comments 
COMMENTS Microfilm, then destroy hard copy. Retain microfilm 3 fiscal years after filing date, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 79-3234 
APPROVED 1992-07-09 
K.A.R. NUMBER 53-2-093 

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