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Kansas Records Retention Schedules

Results of Query:

Agency Code: 604-001 (Kansas State School for the Blind. Instructional Services)

Page 1 of 1 showing 13 records of 13 total, starting on record 1



Agency Number: 604-001
Kansas State School for the Blind
Instructional Services

SERIES ID 0001-604 
TITLE Absentee Reports - Daily 
DESCRIPTION Form completed daily reporting individual and collective student absences. 
RETENTION 010 schl yrs 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(1) 
APPROVED 2001-01-11 
K.A.R. NUMBER 53-2-125 

SERIES ID 0005-604 
TITLE Employee Personnel Files - Office Copies 
DESCRIPTION Copies of documents in agency's Employee Personnel Files associated with employment of specific personnel (applications, evaluations, etc.) maintained for convenience of reference. 
RETENTION See Comments 
COMMENTS Retain for length of employee's tenure plus 5 calendar years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(4) 
APPROVED 2001-01-11 
K.A.R. NUMBER 53-2-125 

SERIES ID 0006-604 
TITLE Hospitalization Reports 
DESCRIPTION Monthly reports compiled on admissions and overnight stays by students at the Health Center. 
RETENTION 002 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(1)(3) 
APPROVED 2001-01-11 
K.A.R. NUMBER 53-2-125 

SERIES ID 0007-604 
TITLE Individual Student Educational Plans 
DESCRIPTION Plans of instruction developed for individual students attending the school. 
RETENTION See Comments 
COMMENTS Retain for 5 years after student's 22nd birthday, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(1) 
APPROVED 2001-01-11 
K.A.R. NUMBER 53-2-125 

SERIES ID 0010-604 
TITLE Lesson Plans 
DESCRIPTION Plans completed by individual teachers for daily class instruction. 
RETENTION 005 schl yrs 
COMMENTS Retain for 5 school years, then destroy except for years ending with the numbers "0 and 5" (e.g. 1990, 1995), transfer to the archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2001-01-11 
K.A.R. NUMBER 53-2-125 

SERIES ID 0018-604 
TITLE Report Cards 
DESCRIPTION Reports maintained on individual student grades. 
RETENTION See Comments 
COMMENTS Retain in accordance with Student Files - Principal's Office 
DISPOSITION See Comments 
RESTRICTIONS KSA 45-221(a)(1)(9) 
APPROVED 2001-01-11 
K.A.R. NUMBER 53-2-125 

SERIES ID 0020-604 
TITLE Scholastic Aptitude Testing Score Records 
DESCRIPTION Computer reports listing student scores on the SAT examination. 
RETENTION See Comments 
COMMENTS Retain in accordance with Student Files - Principal's Office 
DISPOSITION See Comments 
RESTRICTIONS KSA 45-221(a)(1)(9) 
APPROVED 2001-01-11 
K.A.R. NUMBER 53-2-125 

SERIES ID 0021-604 
TITLE Student Files - Counseling/Psychology/Speech/OT/PT 
DESCRIPTION Records maintained on individual students receiving treatment. 
RETENTION See Comments 
COMMENTS Retain until student leaves plus 5 calendar years then destroy if not part of the student's permanent file. 
DISPOSITION See Comments 
RESTRICTIONS KSA 45-221(a)(1)(3) 
APPROVED 2001-01-11 
K.A.R. NUMBER 53-2-135 

SERIES ID 0022-604 
TITLE Student Files - Extended Day Program 
DESCRIPTION Records maintained on individual students living in the dormitory/rehabilitation. 
RETENTION See Comments 
COMMENTS Retain in EDP Office until no longer useful, then destroy if not part of the student's permanent file. 
DISPOSITION See Comments 
RESTRICTIONS KSA 45-221(a)(1) 
APPROVED 2001-01-11 
K.A.R. NUMBER 53-2-125 

SERIES ID 0023-604 
TITLE Student Files - Extended School Year 
DESCRIPTION Records maintained on individual students enrolled at the Kansas State School for the Blind. 
RETENTION See Comments 
COMMENTS Retain in Outreach Office until student leaves, then transfer to Student Files - Principal's Office and retain accordingly. 
DISPOSITION See Comments 
RESTRICTIONS KSA 45-221(a)(1) 
APPROVED 2001-01-11 
K.A.R. NUMBER 53-2-125 

SERIES ID 0024-604 
TITLE Student Files - Health Center 
DESCRIPTION Health and dental records maintained on individual students. 
RETENTION See Comments 
COMMENTS Retain in Health Center Office until student leaves, then transfer to Student Files - Principal's Office and retain accordingly. 
DISPOSITION See Comments 
RESTRICTIONS KSA 45-221(a)(1)(3) 
APPROVED 2001-01-11 
K.A.R. NUMBER 53-2-125 

SERIES ID 0025-604 
TITLE Student Files - Principal's Office 
DESCRIPTION Comprehensive records maintained on individual students enrolled in the Kansas State School for the Blind. 
RETENTION 050 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS KSA 45-221(a)(1)(3)(9) 
APPROVED 2001-01-11 
K.A.R. NUMBER 53-2-125 

SERIES ID 0026-604 
TITLE Student Files - Vocational/Summer Work Experience Achieves Transition Success 
DESCRIPTION Records maintained on individual students enrolled in vocational education programs and summer work programs. 
RETENTION See Comments 
COMMENTS Retain until student leaves school plus 5 calendar years, then destroy if not part of the student's permanent file. 
DISPOSITION See Comments 
RESTRICTIONS KSA 45-221(a)(1) 
APPROVED 2001-01-11 
K.A.R. NUMBER 53-2-125 

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