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Kansas Records Retention Schedules

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Agency Code: 610-002 (Kansas School for the Deaf. Support Services)
Subagency: Business Office

Page 1 of 1 showing 8 records of 8 total, starting on record 1



Agency Number: 610-002
Kansas School for the Deaf
Support Services
Business Office

SERIES ID 0060-610 
TITLE Accounting Records - Miscellaneous 
DESCRIPTION Variety of documents detailing the school's financial condition including vouchers, receipts, invoices, bank records, etc. 
RETENTION See Comments 
COMMENTS Retain according to general schedule entries where applicable - otherwise retain 3 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-04-14 
K.A.R. NUMBER 53-2-100 

SERIES ID 0123-610 
TITLE Accounts Receivable Records - Audiology 
DESCRIPTION Documents related to the collection of payments from students for audiological services. 
RETENTION 003 fisc yrs 
COMMENTS See also Vouchers, Receipts. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-04-14 
K.A.R. NUMBER 53-2-100 

SERIES ID 0131-610 
TITLE CASK Reports: Monthly Financial 
DESCRIPTION Computerized financial reports regarding agency financial status issued on a monthly basis from the Division of Accounting & Reports to agencies in the Central Accounting System - Kansas. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-04-14 
K.A.R. NUMBER 53-2-100 

SERIES ID 0054-610 
TITLE Fire Safety Inspection Reports 
DESCRIPTION Reports made by the State Fire Marshal's office regarding the annual inspection conducted to ensure compliance with state and federal fire safety regulations. 
RETENTION 003 cldr yrs 
COMMENTS Retain 3 calendar years, then destroy, except for certification required by regulation to remain on file perpetually - retain documents until superseded, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-04-14 
K.A.R. NUMBER 53-2-100 

SERIES ID 0053-610 
TITLE Inventory Cards 
DESCRIPTION Cards used to manage the non-expendable capital equipment inventory. 
RETENTION See Comments 
COMMENTS Retain until superseded by new inventory plus 3 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-04-14 
K.A.R. NUMBER 53-2-100 

SERIES ID 0051-610 
TITLE Object Code Files 
DESCRIPTION Wide variety of purchasing records by object code: requisitions, contracts, leases, catalogs, brochures, etc. maintained for convenience of reference. 
RETENTION 003 fisc yrs 
COMMENTS Retain for 5 fiscal years if record is subject to KSA 75-3740(e). See also Vouchers & Requisitions, Accounts Payable Records, Bid Records, Contracts, Ledgers - General, and Vendor Files. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-04-14 
K.A.R. NUMBER 53-2-100 

SERIES ID 0050-610 
TITLE Pupil Trust Fund Account Records 
DESCRIPTION Miscellaneous financial documents used to manage the Pupil Trust Fund including bank records, receipts, vouchers, etc. 
RETENTION 005 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2007-01-11 
K.A.R. NUMBER 53-2-150 

SERIES ID 0061-610 
TITLE Subject Files - Business Office 
DESCRIPTION Wide variety of routine administrative documents related to purchasing and other business matters. A.k.a. "A to Z." 
RETENTION See Comments 
COMMENTS Retain according to general schedule where applicable - otherwise retain 5 fiscal years, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-04-14 
K.A.R. NUMBER 53-2-100 

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