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Kansas Records Retention Schedules

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Agency Code: 610-004 (Kansas School for the Deaf. Instructional Services)

Page 1 of 1 showing 17 records of 17 total, starting on record 1



Agency Number: 610-004
Kansas School for the Deaf
Instructional Services

SERIES ID 0108-610 
TITLE Absence Slips - Student 
DESCRIPTION Completed forms used to report student absences from class. 
RETENTION 001 cldr yr 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-04-14 
K.A.R. NUMBER 53-2-100 

SERIES ID 0093-610 
TITLE Absentee Reports - Daily 
DESCRIPTION Forms completed daily by teachers reporting individual and collective student absences. 
RETENTION 001 schl yr 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-04-14 
K.A.R. NUMBER 53-2-100 

SERIES ID 0097-610 
TITLE Budget Records 
DESCRIPTION Copies of documents used in budget preparation. 
RETENTION See Comments 
COMMENTS Duplicates of originals held by the Superintendent's Office may be destroyed when no longer useful - retain any originals according to general schedule under "Budget Preparation Files, Annual." 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1994-04-14 
K.A.R. NUMBER 53-2-100 

SERIES ID 0088-610 
TITLE Course Syllabi/Text and Materials Lists 
DESCRIPTION Forms completed by all teachers giving brief information on texts, materials, and subjects for courses offered to the students. 
RETENTION 005 cldr yrs 
COMMENTS Destroy after end of retention period, except transfer records to the archives for years ending with "5" or "0," e.g.. 1985 or 1990. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1994-04-14 
K.A.R. NUMBER 53-2-100 

SERIES ID 0099-610 
TITLE Grade Report Records 
DESCRIPTION Copies of teacher grade sheets and report cards issued to students. 
RETENTION 001 schl yr 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(1) 
APPROVED 1994-04-14 
K.A.R. NUMBER 53-2-100 

SERIES ID 0094-610 
TITLE Leave Requests 
DESCRIPTION Copies of completed forms used to request and authorize employee leave. 
RETENTION See Comments 
COMMENTS Duplicative of originals maintained by the Business Office - may be destroyed whenever no longer useful. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(4) 
APPROVED 1994-04-14 
K.A.R. NUMBER 53-2-100 

SERIES ID 0111-610 
TITLE Lesson Plans 
DESCRIPTION Plans completed by individual teachers for daily class instruction. 
RETENTION 005 schl yrs 
COMMENTS Retain for 5 school years, then destroy, except that for years ending with the number "5" (e.g. 1985) transfer to the archives. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1994-04-14 
K.A.R. NUMBER 53-2-100 

SERIES ID 0090-610 
TITLE Personnel Administration Files 
DESCRIPTION Documents used in the management of school staff personnel activities: individual personnel files, training files, teacher schedules, performance standards, professional training programs, etc. 
RETENTION See Comments 
COMMENTS Retain according to general schedule where applicable - otherwise retain until no longer useful, then destroy. Duplicates may be destroyed at any time. 
DISPOSITION See Comments 
RESTRICTIONS Portions per KSA 45-221(a)(4) 
APPROVED 1994-04-14 
K.A.R. NUMBER 53-2-100 

SERIES ID 0089-610 
TITLE Purchasing Records 
DESCRIPTION Copies of documents related to supplies and equipment purchases - duplicates of originals held by the Business Office. 
RETENTION See Comments 
COMMENTS Duplicate materials may be destroyed whenever no longer useful - any originals should be retained according to general schedule under "Purchasing Records." 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1994-04-14 
K.A.R. NUMBER 53-2-100 

SERIES ID 0115-610 
TITLE Report Cards 
DESCRIPTION Copies of student report cards mailed to the parents. 
RETENTION 001 schl yr 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(1) 
APPROVED 1994-04-14 
K.A.R. NUMBER 53-2-100 

SERIES ID 0096-610 
TITLE Scholastic Aptitude Testing Score Records 
DESCRIPTION Computer reports listing student scores on SAT examinations. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(1)(9) 
APPROVED 1994-04-14 
K.A.R. NUMBER 53-2-100 

SERIES ID 0095-610 
TITLE Senior Books 
DESCRIPTION Volumes containing copies of materials related to specific graduating classes: commencement information, transcripts, lists of awards given, student work lists, activities information, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS Portions per KSA 45-221(a)(1) 
APPROVED 1994-04-14 
K.A.R. NUMBER 53-2-100 

SERIES ID 0114-610 
TITLE Student Behavior Files 
DESCRIPTION Copies of incident reports, notes, exhibits, etc. related to the positive and negative behavior of individual students while enrolled in the school. 
RETENTION See Comments 
COMMENTS Place appropriate documents in "Student Files - Cumulative" maintained in the Office of the Superintendent and retain accordingly, if not, retain 5 school years, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS FERPA, K.S.A. 45-221(a)(1) 
APPROVED 2007-01-11 
K.A.R. NUMBER 53-2-150 

SERIES ID 0113-610 
TITLE Student Files 
DESCRIPTION Comprehensive files maintained on individual students enrolled in the school. 
RETENTION See Comments 
COMMENTS Retain until student leaves school, then merge with "Student Files - Cumulative" maintained by the Office of the Superintendent. 
DISPOSITION See Comments 
RESTRICTIONS FERPA, K.S.A. 45-221(a)(1)(9) 
APPROVED 2007-01-11 
K.A.R. NUMBER 53-2-150 

SERIES ID 0112-610 
TITLE Student Testing Files 
DESCRIPTION Completed achievement tests given to the students. 
RETENTION See Comments 
COMMENTS Retain until student leaves school, then merge with "Student Files - Cumulative" (q.v.) maintained in the Office of the Superintendent. 
DISPOSITION See Comments 
RESTRICTIONS KSA 45-221(a)(1)(9) 
APPROVED 1994-04-14 
K.A.R. NUMBER 53-2-100 

SERIES ID 0116-610 
TITLE Subject Files - Administration 
DESCRIPTION Wide variety of documents related to the administration of each department including copies of vouchers, reference files, photocopy logs, etc. 
RETENTION See Comments 
COMMENTS Retain according to general schedule where applicable - otherwise retain until no longer useful, then destroy. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2007-01-11 
K.A.R. NUMBER 53-2-150 

SERIES ID 0092-610 
TITLE Teacher Activity Reports 
DESCRIPTION Copies of reports prepared by the principals and submitted to the superintendent recording their observations and evaluations of teacher activities. 
RETENTION See Comments 
COMMENTS Duplicates of originals held in Office of Superintendent - these may be destroyed when no longer useful. 
DISPOSITION Destroy 
RESTRICTIONS KSA 45-221(a)(4) 
APPROVED 1994-04-14 
K.A.R. NUMBER 53-2-100 

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