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Kansas Records Retention Schedules

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Agency Code: 622-001 (Secretary of State. Administration)

Page 1 of 1 showing 18 records of 18 total, starting on record 1



Agency Number: 622-001
Secretary of State
Administration

SERIES ID 0123-622 
TITLE Athlete Agent Registration Filings 
DESCRIPTION Applications, renewals and supporting documentation relating to individuals registering to be an athletic agent. 
RETENTION See Comments 
COMMENTS Retain 2 years from file date, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0041-622 
TITLE Audit Listings 
DESCRIPTION Internally generated computer reports used to provide financial information regarding financial transactions related to corporate filings. 
RETENTION See Comments 
COMMENTS Retain for 3 fiscal years, then destroy--provided it has been at least one year since applicable audit was performed. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1989-04-27 
K.A.R. NUMBER 53-2-079 

SERIES ID 0124-622 
TITLE Blanket Licenses for Performance Rights 
DESCRIPTION Copies of blanket licenses allowing for the performance rights to a play as required to be filed with the Secretary of State's Office. 
RETENTION 001 cldr yr 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0126-622 
TITLE Charter Ordinances 
DESCRIPTION Charter ordinances adopted by cities and required to be submitted to the Secretary of State's office. 
RETENTION 002 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0127-622 
TITLE Compacts between Kansas and Missouri 
DESCRIPTION Compacts signed by Kansas and Missouri relating to water rights and other legal issues. 
RETENTION 002 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0128-622 
TITLE Governor's Executive Orders and Directives 
DESCRIPTION Executive orders and directives filed with the Secretary of State's office by the governor. 
RETENTION 001 cldr yr 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0129-622 
TITLE Industrial Districts Files 
DESCRIPTION Documents filed with the Secretary of State's office to create and amend industrial districts within cities and counties. 
RETENTION 002 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0130-622 
TITLE Interlocal Agreements 
DESCRIPTION Interlocal agreements regarding access to public services completed between public agencies and a county or city. 
RETENTION 002 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0131-622 
TITLE Kansas Administrative Rules and Regulations Files 
DESCRIPTION Copies of the final rules and regulations adopted by Kansas agencies. 
RETENTION Permanent 
DISPOSITION Permanent 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0132-622 
TITLE Kansas Municipal Energy Agreements 
DESCRIPTION Agreements, resolutions, bylaws, and amendments filed by cities to create a municipal energy agency. 
RETENTION 002 cldr yrs 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0133-622 
TITLE Kansas Register Submissions 
DESCRIPTION Forms filed in the Secretary of State's Office for publication in the Kansas Register. 
RETENTION 006 months 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0134-622 
TITLE Lists of Tax Abatements 
DESCRIPTION List generated by the Kansas Department of Revenue as mandated by K.S.A. 75-5154 to be filed with the Secretary of State's Office. 
RETENTION 001 cldr yr 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0136-622 
TITLE Oaths of Office 
DESCRIPTION Oaths of office taken by state officials and employees sworn into office. 
RETENTION See Comments 
COMMENTS Maintain originals for 4 years, then transfer to the archives. An electronic index will be maintained according to recordkeeping plan. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0006-622 
TITLE Organization of Drainage Districts Files 
DESCRIPTION Petitions, maps, certificates of incorporation, and other documents relating to the organization of a drainage district in two or more counties in accordance with KSA 24-656 et seq. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1994-10-13 
K.A.R. NUMBER 53-2-102 

SERIES ID 0006-622 
TITLE Organization of Drainage Districts, Rural Water Shed Districts, and Joint Water Shed Districts 
DESCRIPTION Petitions, maps, certificates of incorporation and supporting documentation relating to the organization of a drainage district or water shed district in two or more counties in accordance with K.S.A. 24-656 et seq. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

SERIES ID 0060-622 
TITLE Subject Files 
DESCRIPTION Notes, calendars, etc. relating to the daily operation of the division. 
RETENTION 001 fisc yr 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1997-10-09 
K.A.R. NUMBER 53-2-113 

SERIES ID 0061-622 
TITLE Summons 
DESCRIPTION Copies of summons, petitions, exhibits, certificates of mailing, and return receipts regarding legal summons accepted by the agency on the behalf of foreign companies. 
RETENTION 005 cldr yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2003-07-17 
K.A.R. NUMBER 53-2-135 

SERIES ID 0137-622 
TITLE University Agreements 
DESCRIPTION Copies of agreements entered between the Kansas Board of Regents, a Kansas university, and a foreign college or university regarding the exchange of students and faculty/staff. 
RETENTION 001 cldr yr 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2006-04-13 
K.A.R. NUMBER 53-2-147 

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