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Kansas Records Retention Schedules

Results of Query:

Agency Code: 634 (State Conservation Commission. )

Page 1 of 1 showing 22 records of 22 total, starting on record 1



Agency Number: 634-001
State Conservation Commission

SERIES ID 0012-634 
TITLE Conservation Districts Organizational Files 
DESCRIPTION Memorandum of agreement, election certificate of organization, general correspondence, newsletters, directories, and other records relating to the establishment and organization of a conservation district within each county. 
RETENTION See Comments 
COMMENTS Retain until superseded or no longer useful, then transfer to the archives memoranda of agreement, election certificate of organization, policy-related correspondence, and directories. Destroy the remainder. 
DISPOSITION See comments 
RESTRICTIONS None 
APPROVED 2014-01-23 
K.A.R. NUMBER 53-2-179 

SERIES ID 0015-634 
TITLE County Field Review and Site Visit Files 
DESCRIPTION Field sheet, review form, correspondence, map, etc. relating to evaluation of conservation practices of projects provided with cost-share assistance to ensure compliance with established standards. 
RETENTION 010 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2013-10-24 
K.A.R. NUMBER 53-2-178 

SERIES ID 0025-634 
TITLE Kansas Association of Conservation Districts (KACD) Files 
DESCRIPTION Correspondence, newsletters, annual convention information, etc. relating to resolutions passed by the association which the Conservation Commission reviews. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2013-10-24 
K.A.R. NUMBER 53-2-178 

SERIES ID 0036-634 
TITLE Multipurpose Small Lakes Program Files 
DESCRIPTION General plan and supporting documentation relating to state cost-shared assistance to a sponsor for construction or renovation of an eligible dam. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 2013-10-24 
K.A.R. NUMBER 53-2-178 

Agency Number: 634-001
State Conservation Commission
Administrative Operations

SERIES ID 0020-634 
TITLE Environmental Coordination Act Form 
DESCRIPTION Copy of Department of Health and Environment form notifying the Conservation Commission of a potential conservation project. 
RETENTION 001 fisc yr 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-10-07 
K.A.R. NUMBER 53-2-121 

SERIES ID 0022-634 
TITLE Historical Files 
DESCRIPTION Correspondence, reports, etc. relating to the development and establishment of conservation districts and watershed districts throughout Kansas. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1999-10-07 
K.A.R. NUMBER 53-2-121 

SERIES ID 0048-634 
TITLE Request for Environmental Assessment 
DESCRIPTION Letter of transmittal and map describing a conservation project submitted by the Division of Water Resources to the Conservation Commission for review and comments. 
RETENTION 001 fisc yr 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 2003-04-10 
K.A.R. NUMBER 53-2-134 

SERIES ID 0059-634 
TITLE Training Files - County 
DESCRIPTION Record copy of manual, syllabi, textbooks, and other training aids created for agency sponsored county training programs. 
RETENTION See Comments 
COMMENTS Retain until training program is obsolete, then transfer one copy of each manual, syllabus, and textbook to the archives, destroy the remainder. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1999-10-07 
K.A.R. NUMBER 53-2-121 

Agency Number: 634-001
State Conservation Commission
Conservation Districts Programs

SERIES ID 0021-634 
TITLE Field Office Review Files 
DESCRIPTION Records maintained by field inspectors monitoring state cost-shared assistance conservation projects to ensure proper expenditure. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-10-07 
K.A.R. NUMBER 53-2-121 

Agency Number: 634-001
State Conservation Commission
Coordinating Agency & Organizations

SERIES ID 0026-663 
TITLE Kansas State University File 
DESCRIPTION Material relating to the university and maintained for convenience of reference. 
RETENTION 001 cldr yr 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-10-07 
K.A.R. NUMBER 53-2-121 

SERIES ID 0037-634 
TITLE National Association of Conservation Districts (NACD) Files 
DESCRIPTION Information gathered at the national conference and maintained for convenience of reference. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-10-07 
K.A.R. NUMBER 53-2-121 

SERIES ID 0056-634 
TITLE State Association of Kansas Watersheds Conference File 
DESCRIPTION Materials collected at the conference and maintained for convenience of reference. 
RETENTION 001 cldr yr 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-10-07 
K.A.R. NUMBER 53-2-121 

Agency Number: 634-001
State Conservation Commission
Land Reclamation Program

SERIES ID 0028-634 
TITLE Land Reclamation File - Private Companies 
DESCRIPTION Application and supporting documentation submitted by private companies to the agency requesting authorization to mine minerals to ensure that land is reclaimed to established conservation standards. 
RETENTION See Comments 
COMMENTS Retain in office for the life of the mine, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1999-10-07 
K.A.R. NUMBER 53-2-121 

SERIES ID 0029-634 
TITLE Land Reclamation Files - Counties 
DESCRIPTION Application and supporting documentation submitted by counties to the agency requesting authorization to mine minerals to ensure that the land is reclaimed to established conservation standards. 
RETENTION See Comments 
COMMENTS Retain in office for the life of the mine, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1999-10-07 
K.A.R. NUMBER 53-2-121 

Agency Number: 634-001
State Conservation Commission
Non Point Source Pollution Control

SERIES ID 0016-634 
TITLE County Files 
DESCRIPTION Correspondence, fund allocation forms, monthly progress reports, etc. summarizing the progress of conservation districts projects and maintained for convenience of reference. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-10-07 
K.A.R. NUMBER 53-2-121 

SERIES ID 0052-634 
TITLE Rules and Regulations Files 
DESCRIPTION Copies of federal and state statutes and regulations relating to non point source pollution control and maintained for convenience of reference. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-10-07 
K.A.R. NUMBER 53-2-121 

Agency Number: 634-001
State Conservation Commission
Riparian & Wetlands Program

SERIES ID 0049-634 
TITLE Riparian and Wetlands Plans 
DESCRIPTION County protection plans and supporting documentation submitted by counties and private companies requesting cost-sharing funding for riparian and wetlands conservation projects. 
RETENTION See Comments 
COMMENTS Retain in office until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1999-10-07 
K.A.R. NUMBER 53-2-121 

Agency Number: 634-001
State Conservation Commission
Watershed District Programs

SERIES ID 0004-634 
TITLE Annual Work Plan 
DESCRIPTION Plan submitted by the county conservation districts to the Conservation Commission describing activities planned for upcoming year. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1999-10-07  ; Revised 2013-08-08
K.A.R. NUMBER 53-2-121 

SERIES ID 0035-634 
TITLE Minutes - Watershed District 
DESCRIPTION Proceedings of regular or special meetings of the watershed districts. 
RETENTION 001 cldr yr 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1999-10-07 
K.A.R. NUMBER 53-2-121 

SERIES ID 0066-634 
TITLE Watershed General Plans 
DESCRIPTION Copy of plans submitted by watershed districts to the Conservation Commission detailing the organizational structure, when formed, etc. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1999-10-07 
K.A.R. NUMBER 53-2-121 

SERIES ID 0067-634 
TITLE Watershed Maps 
DESCRIPTION Maps designating the location of watersheds within Kansas. 
RETENTION See Comments 
COMMENTS Retain until no longer useful, then transfer to the archives. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1999-10-07 
K.A.R. NUMBER 53-2-121 

SERIES ID 0068-634 
TITLE Watershed Project Files 
DESCRIPTION Correspondence, checklist, inspection reports, etc. submitted by watershed districts to the Conservation Commission requesting state cost-share assistance for flood detention structures. 
RETENTION See Comments 
COMMENTS Retain for the life of the structure, then transfer to the archives for purging. 
DISPOSITION Archives 
RESTRICTIONS None 
APPROVED 1999-10-07 
K.A.R. NUMBER 53-2-121 

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