Jump to Navigation

Kansas Records Retention Schedules

Results of Query:

Agency Code: 652-002 (Kansas State Department of Education. Fiscal and Administrative Services)
Subagency: Agency Budgeting

Page 1 of 1 showing 13 records of 13 total, starting on record 1



Agency Number: 652-002
Kansas State Department of Education
Fiscal and Administrative Services
Agency Budgeting/Program Accounting

SERIES ID 0027-652 
TITLE Annual Budgets 
DESCRIPTION Annual budget requests submitted to the Budget Division of the Department of Administration, the Governor, and the Legislature by the State Department of Education. 
RETENTION See Comments 
COMMENTS Retain permanently. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0056-652 
TITLE Computerized Runs - CASK 
DESCRIPTION Monthly or daily printouts of financial information in the state's central accounting system data banks related to the State Department of Education. 
RETENTION 003 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0057-652 
TITLE Contracts 
DESCRIPTION Contracts related to the purchase of goods and services by the State Department of Education, or to provision of services to other agencies. 
RETENTION See Comments 
COMMENTS Retain 10 years after termination, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0078-652 
TITLE Expense Vouchers 
DESCRIPTION Copies of certifications regarding financial claims against the State Department of Education for goods and services provided to the Department. 
RETENTION 005 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0097-652 
TITLE Invoices - Vendors 
DESCRIPTION Financial claims submitted to the State Department of Education by vendors of goods and services provided to the Department. 
RETENTION 005 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0102-652 
TITLE Ledgers - General 
DESCRIPTION Record of receipts and disbursements by the State Department of Education. 
RETENTION See Comments 
COMMENTS Retain permanently. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0104-652 
TITLE Letter of Credit Records 
DESCRIPTION Record of grant awards and receipts from the federal government. 
RETENTION See Comments 
COMMENTS Retain permanently. 
DISPOSITION See Comments 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0110-652 
TITLE Motor Pool Billings 
DESCRIPTION Financial claims submitted to the State Department of Education by the State Department of Administration for use of Central Motor Pool vehicles by staff members of the State Department of Education. 
RETENTION 005 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0116-652 
TITLE Payroll Records 
DESCRIPTION Documents related to compensation paid to employees of the State Department of Education. 
RETENTION 005 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0117-652 
TITLE Payroll Warrant Registers 
DESCRIPTION Printout lists received from the Division of Accounts and Reports of all warrant checks issued in disbursing funds of the State Department of Education. 
RETENTION 005 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0124-652 
TITLE Purchase Authorizations 
DESCRIPTION Authorizations for expenditures of State Department of Education funds for goods or services requested by the Department's staff. 
RETENTION 005 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0169-652 
TITLE Vocational Education and JTPA Recipient Expenditure Reports 
DESCRIPTION Reports received by State Dept. of Ed. concerning expenditures of federal vocational education & Job Training Partnership Act funds distributed to local ed. agencies by State Department of Education. 
RETENTION See Comments 
COMMENTS Retain 5 fiscal years and until audited, then destroy. 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

SERIES ID 0182-652 
TITLE Vouchers - Receipts 
DESCRIPTION Copies of certifications regarding money received by the State Department of Education and remitted to the State Treasurer. 
RETENTION 005 fisc yrs 
DISPOSITION Destroy 
RESTRICTIONS None 
APPROVED 1987-04-30 
K.A.R. NUMBER 53-2-070 

New Search